First Name Surname 
Company Name 

P: Phone Number 






${contactName} ${contactLastName} 

[Date Today]

Dear Sir/Madam:

Company Name is pleased to provide you with the attached catering proposal for your [Event Occasion], which is currently scheduled to be held on [Event Date] at [Event Location]. We understand that this is a very important occasion and we are committed to giving our utmost attention to make this a very memorable and stress free day.

In addition to an assortment of the finest foods and beverages, a knowledgeable and experienced staff, [Sender.Company] boasts a wide selection of china and silverware. Furthermore, we have strong relationships with the area’s best vendors for any additional needs. Your dedicated event planner will work with you to design the best possible event which will reflect your own personal tastes and preferences. We are confident we can deliver all of these services while staying within your desired catering budget.

The attached proposal represents [Your Company Name]’s formal offer to provide catering services for the event described therein, upon the terms and conditions and pricing provided. As planning begins, some of the details in this document will change to suit your preferences and priorities. Consider this proposal an initial overview of our offerings in conjunction to your needs, and should you have any questions about the possibilities, please do not hesitate to contact me directly at or Phone Number.

Thank you for the opportunity to provide you with this catering proposal. We very much look forward to the opportunity to work with you and to make this occasion a momentous one.


First Name Surname

p: Phone Number

About Us

Company Name has been in business for [Number] years. We fulfill distinct event needs with excitement and creativity, the finest quality ingredients, and flawless elegance.

You name the celebration, describe the look and feel you are going for, and then relax. And relax some more. Company Name takes care of every detail of your memorable event.

With our unparalleled service, you can count on us to provide you with everything you need for your big event. When you hire [Your Company Name] you are guaranteed one of the best events you will ever attend.

Event Information
  • Attendance – [Number of Guests] people
  • Event Date – [Event Date]
  • Event Location – [Event Location]
  • Event Description – [Event Occasion]
  • Budget – [Budget]
So what's it going to cost?





Additional Fee



Equipment Needed
1 500.00 500.00 0.00 50.00 550.00

This is optional. In case of inclement weather, you may want to have your guests sheltered.

Dance Floor
10 10.00 100.00 0.00 10.00 110.00

Price is per square foot, quantity reflects the number of square feet needed.

Sound Equipment
1 500.00 500.00 0.00 50.00 550.00

If you plan to have any kind of emcee, the sound equipment would be necessary.

1 500.00 500.00 0.00 50.00 550.00

set napkins with rings

225 6.00 1,350.00 0.00 135.00 1,485.00

Price includes set of charger and dinner plate.

225 4.00 900.00 0.00 90.00 990.00

Price includes standard 5 piece setting.

225 5.00 1,125.00 0.00 112.50 1,237.50

Price includes a water glass and wine glass.

Tables & Chairs
20 200.00 4,000.00 0.00 400.00 4,400.00

Due to your guest count, your event needs about 20 tables. This could change.

Total (ex Tax) 8,975.00
Tax 897.50
Total 9,872.50
Menu & Food
  • Appetizers – [Cost of Appetizers] per person
  • Dinner – [Cost of Dinner Entree] per person
  • Dessert – [Cost of Dessert] per person
  • Drinks – [Cost of Drinks] per person
  • Centerpieces – pricing in accordance with [Event Planning Company] catalog available online at [Event Planning Website Address]
  • Flowers – pricing in accordance with [Event Planning Company] catalog available online at [Event Planning Website Address]
  • Lighting – pricing in accordance with [Event Lighting Company] catalog available online at [Event Lighting Website address] 
  • Tables and Chairs – pricing in accordance with [Catering Company] catalog available online at [Catering Company Website Address]
Tip: add an example photo of your table decorations here
Event Staff

We pride ourselves with providing you with the absolute best service. This includes ensuring the best staff will be on hand to make your event absolutely incredible. You can sit back and relax and let our professional servers, bartenders, and chefs take care of all the work.

Tip: add a photo of your team here
Staff Member No. of Staff Needed Cost per Staff Member
Servers [Number Servers to Guests] [Cost per Server]
Bartenders [Number Bartenders to Guests] [Cost per Bartender]
Chefs [Number Chefs to Guests] [Cost per Chef]
Event Manager [Number Mgrs to Guests] [Cost per Event Manager]
Event Planner [Number Planners to Guests] [Cost per Event Planner]
Rental Equipment Delivery 2 Included

A designated event planner from [Event Planning Company] will also be provided and will serve as the main point of contact for Template.

  • Band or DJ – from company that Template chooses. Contract will be separate from any agreement with Company Name. Please let us know if we can assist in helping you find the perfect entertainment.
Terms & Conditions

Copy and paste your terms and conditions here

Signed By: