Website Maintenance

Created by:

First Name Surname

Company Name


Prepared for:



Dear ,

This proposal explains Company Name's proposed website maintenance solution. The sections that follow provide details on the specific services and payment arrangements that we believe are appropriate based on previous interactions with you.

Please let me know if you have any questions, comments, or concerns once you've thoroughly examined this proposal. Any comments will be forwarded to me, and I will be able to react as soon as possible.

Thank you for giving us the chance to earn your business!

Kind Regards,

First Name Surname

Agency Background

Company Name provides commercial clients with website maintenance, hosting, and security services. We focus on keeping our clients' websites secure, up to date, and optimised. 

Below are just a handful of our many satisfied customers' testimonials:

"Company Name is fantastic in keeping our website up to date. We rely on our website as a crucial lead generation tool, and we've had no concerns with reliability or security since partnering with Company Name."

"At Company Name, our point of contact is First Name. We always get a response within a few hours when we contact them with a query or request, which is more than I can say for our prior website maintenance supplier."

Proposed Services

Our proposed website maintenance bundle includes the following services:

  • Secure Backups
  • Content Updates
  • Script/Program Updates
  • 24/7 Website Monitoring

Secure Backups

Every 30 days, Company Name will produce a comprehensive backup of your website. All backups will be kept on a local server that is secure.

Content Updates

Company Name will publish fresh content for your web pages and blogs as you generate it, along with any accompanying photos, to your site. When we post new content, we will also update meta tags for SEO purposes.

We will also make minor adjustments to the copy, pictures, or layout of your website at your request, as long as the modifications do not require us to update more than 25% of your website in a given month. If more extensive adjustments are required, a statement of work with separate pricing for website design services will be developed.

Script/Program Updates

At your request and as needed to maintain site performance and security, we will add or edit scripts, programmes, and software. Any upgrades that will modify more than 25% of your website in a given month, like content updates, will necessitate a separate statement of work for website design services.

24/7 Website Monitoring

Company Name will keep an eye on your site for security flaws and outages 24 hours a day, 7 days a week. Any website difficulties will be reported to Template within one hour of their occurrence, and they will be resolved as promptly as feasible. The time it takes for website maintenance issues, such as security breaches and outages, to be resolved varies based on the exact factors of each incident.


The pricing for the website maintenance plan indicated above is shown in the table below. This rate is for a one-year contract, which gives you a 5% discount.





Website Maintenance Retainer
12 Months 2,499.00 0.00
Total 32,986.80

Simply sign electronically in the spaces below to agree and accept the website maintenance plan. You can download a copy of this proposal for your records, and you will get an initial invoice within 24 hours. For the next 11 months, you will receive invoices every 30 days. All invoices must be paid within 20 days of Template's receipt.

Signed By: