What is QuoteCloud quoting software?

QuoteCloud is cloud-based quoting software that gives your team everything needed to create precise, professional quotes quickly, even in complex sales environments. Templates, a drag-and-drop content library, a product catalogue and flexible price tables let you build a quote in minutes, then route it for approval, send it, and have it signed and paid online, from pricing to approval to delivery in one platform.

Can customers select optional items when reviewing a quote?

Yes. Include optional products, services and add-ons directly in the pricing table. Customers choose the options they want, adjust quantities where permitted and see totals recalculate automatically, while your sales team keeps control over the products, pricing and choices available.

Can I hide internal costs and margins from customers?

Yes. You control which pricing information is visible in the customer-facing quote. Present the final selling price clearly while internal costs, supplier pricing, margins and other sensitive details stay hidden from the client.

Can I create custom pricing formulas and apply discounts?

Yes. Custom formulas and calculations apply rules for quantities, discounts, margins, markups and other pricing logic, so quotes stay accurate without separate spreadsheets. Percentage or fixed-value discounts can be added as a column, with default values applied consistently across line items.

Can I customise the pricing table, its columns and the currency?

Yes. Control the layout, styling and presentation of pricing tables so every quote reflects your brand. Choose which columns appear, such as descriptions, quantities, unit prices, discounts, optional items and totals, and set the quote currency so the correct symbol is applied across line items, subtotals and totals.

Can quotes be approved before they reach the customer?

Yes. Configurable, multi-level approval workflows route quotes to the right people, with rules based on pricing thresholds or other conditions. Full version history and a clear audit trail mean every change is tracked and customers always receive the latest version.

Can customers sign and pay directly from the quote?

Yes. Quotes are presented as clean, interactive documents with built-in, legally binding eSignatures, and online payment through gateways such as Stripe and PayPal enables same-day signing and payment. You are notified when a quote is opened, viewed, commented on or accepted.

How do I get started? Is there a free trial?

Start a free 14-day trial with no credit card required, or book a demo to see QuoteCloud with your own pricing. Ready-made quote templates help you send your first professional quote quickly.

Quoting software that takes every quote from draft to signed.

Build precise sales quotes in minutes, then approve, send, sign and get paid, all from one platform.

Start free 14-day trial Book a demo

No credit card required 4.2 on Capterra

Scroll to watch this quote come to life

brightwave.quote.cloud/q/harbour-co

BBrightwave IT Q-1042 v1.2 Signed & paid

Proposal & quote

Cloud workplace rollout

Prepared for Harbour & Co · Valid 30 days

USD $ USD $EUR €GBP £AUD $ fx Total = Qty × Unit × (1 − Disc) Discount 18% is above 15%. Manager approval required. Customer view

ItemQtyUnitDiscTotal

Enterprise software licenceAnnual, per seat10$1,50018%$12,300

Implementation servicesPer hour40$16510%$5,940

Premium support12 months1$3,60010%$3,240

Onsite trainingOptional · half-day workshop1$1,20010%$1,080

Add itemAdd section

ItemQtyCostMarginSell

Enterprise software licenceSupplier: Nimbus10$9,00026.8%$12,300

Implementation servicesInternal rate $95/h40$3,80036.0%$5,940

Premium supportMarkup 2.0×1$1,80044.4%$3,240

Onsite trainingOptional1$50053.7%$1,080

Internal only, hidden from the customerQuote margin 33.1%

Subtotal$22,560.00

Tax (10%)$2,256.00

Total USD$24,816.00

Dana Whitfield · Harbour & Co

Paid via Stripe

Product catalogue

Search products Software licence$1,500 Implementation$165/h Premium support$3,600 Onsite training$1,200

MC Maya ChenSales manager ApproveApproved

Version history

v1.2 Approved by Maya Chen v1.1 Licence discount 10% → 18% v1.0 Quote created from template

Approved

Quote opened Dana at Harbour & Co Onsite training added +$1,188.00 Accepted & paid $24,816.00

Watch one sales quote go from draft to signed.

Pricing, control, approval and delivery: the whole quoting workflow, in one platform.

Start from a template. The prices fill themselves in.

Branded templates, reusable content and a searchable product catalogue drop in accurate descriptions and prices. Quotes in minutes, not hours.

Browse quote templates

Price tables that do the maths.

Quantities, formula columns, default discounts, tax and multi-currency calculate as you build, so every total is right first time.

Explore CPQ software

Costs and margins your customer never sees.

Cost, supplier pricing and markup sit right beside the selling price for your team, then drop out of the customer's view.

Approval workflows that protect every deal.

Rules on thresholds, like a discount above 15%, route the quote to the right manager. Every change is versioned with a full audit trail.

Send an interactive quote, not a PDF.

Customers open it in the browser, tick optional add-ons and adjust permitted quantities while totals recalculate. You're notified the moment it's opened.

See proposal software