What is QuoteCloud for architects and engineers and how does it help my practice?

QuoteCloud is quoting, proposal and eSignature software in one platform, used by architecture and engineering practices to create, send and sign fee proposals, quotes and contracts. Templates and an easy editor handle the formatting, so every proposal sets out the brief, scope, stages, fees and timeline clearly and on brand, and your team spends less time on documents and more on design.

Which types of sales documents can I create with QuoteCloud?

You can create fee proposals, sales quotes, project proposals, contracts, fee variations and scope of work documents. Architecture proposal templates give you a head start, and you can include drawings as PDFs, specifications, staged pricing and milestones. Clients review and eSign in the same document, so you can deliver, revise and close the work from one tool instead of juggling several apps.

How does QuoteCloud speed up proposal and quote generation?

Templates, reusable content and price tables that calculate totals for you remove most of the manual work, turning hours of formatting into minutes. Custom columns and formulas let you price stages as fixed fees or as a percentage of construction cost, and subtotals, tax and totals update as you go, for fewer errors and a consistent presentation on every bid.

Can I customise proposals for each client and project?

Yes. Personalise each proposal with your own text, images, attachments and branded templates, and tailor the scope, stage milestones and fees to the project's requirements. Content libraries keep your standard wording and terms approved, while each document still reads as if it was written for that client.

Does QuoteCloud support collaboration and revision tracking?

Yes. Your team and external consultants can work on the same document in real time, with comments, mentions and permissions that control who can edit or send it. Clients can comment on the proposal too, and when you update and resend it everyone works from the latest version, which cuts down the email back-and-forth before approval.

Can QuoteCloud integrate with my design tools and tech stack?

QuoteCloud connects with accounting, CRM and project tools such as Xero, QuickBooks, HubSpot, Salesforce and monday.com. Drawings, renders and schedules exported from your CAD or BIM software can be added to the proposal as PDFs or images. Book a demo to check the integration options for your practice's tools.

How do e-signatures and project approvals work in QuoteCloud?

Clients review and sign proposals and contracts online, on a computer, tablet or phone, inside the document itself. QuoteCloud eSignatures are legally binding and eIDAS compliant, and every signed document has an audit trail. You can see when the proposal is opened, and clients can pay online through Stripe or PayPal, for example your first stage fee.

What are the pricing and trial options — is there a free plan or demo available?

QuoteCloud offers a free 14-day trial with no credit card required, plus free and paid plans to suit different practice sizes. If you would like a walkthrough of how it fits architecture and engineering workflows first, you can book a free demo.

Architecture and engineering proposals that win the commission.

Set out the brief, stages and fees, fixed or as a percentage of construction cost. Clients add optional services and sign online.

Start free 14-day trial Book a demo

No credit card required 4.2 on Capterra

Scroll to watch this fee proposal get signed

hartwellng.quote.cloud/p/riverside-house

H&NHartwell & Ng Architects FP-0418 Appointed

Fee proposal · Architectural services

Riverside studio house

Prepared for Elena & Tom Brooks · Valid 60 days

Brief New two-storey home 240 m² GFA Construction cost $1.2M

StageTimeBasisFee

Design stages$98,400

1 · Concept designSite analysis, two sketch options4 wksFixed$14,400

2 · Design developmentPlans, elevations, materials6 wks2.0%$24,000

3 · DocumentationConstruction drawings & specification10 wks3.5%$42,000

4 · Contract administrationTender, site visits, certificatesBuild1.5%$18,000

Optional servicesAdd any

3D rendersSix photoreal views2 wksFixed$4,800

Planning approvalApplication & council liaison8 wksFixed$6,500

Structural engineeringDesign & certification4 wksFixed$9,200

Hourly rates for variations Principal$240/h Project architect$180/h Drafting$120/h

Terms Invoiced at the end of each stage, 14-day terms. Excludes authority fees.

Elena Brooks · Accepted online

Subtotal$103,200.00

GST (10%)$10,320.00

Total fees$113,520.00

Stage 1 invoice$15,840.00 Paid

Choose a template

Architecture Proposal

Firm Sales Proposal

Sales Proposal

Fee calculator

Construction cost$1,200,000 Concept designFixed Design development2.0% Documentation3.5% Contract admin1.5%

EBElena BrooksCould one render show the garden at dusk? HNHartwell & NgYes, view six will be the garden at dusk.

Appointed · synced

XeroInvoiced

monday.comProject

HubSpotWon Viewed 6 times before signing

Proposal opened Elena Brooks 3D renders added +$5,280.00 inc. GST Stage 1 invoice paid $15,840.00 via Stripe

Watch one fee proposal go from brief to appointed.

Template, stage fees, optional services, signature and the first invoice: the whole commission, in one document.

Start from an architecture template, already on brand.

Pick a fee proposal, sales proposal or contract template and your logo, colours and standard terms are already in place.

Browse architecture templates

Fixed fees or a percentage of construction cost.

Price each stage your way, from concept design to contract administration. GST and the total calculate as you go, with hourly rates for variations underneath.

Explore configurable pricing

Clients add the optional services.

Send an interactive proposal, not a PDF. Clients tick 3D renders, planning approval or structural engineering, the fee updates and questions come back as comments.

See proposal software

Accepted and signed, without the printing.

Legally binding eSignatures on any device, then the client pays the stage 1 invoice online through Stripe or PayPal.

About eSignatures

Invoice stage by stage, synced to Xero.

The payment schedule is in the signed proposal. Won projects sync to your accounting, project and CRM tools, and you're notified at every view and signature.

See all integrations

From client brief to signed appointment, in one document.

Start free 14-day trial Book a demo

Built for architects and engineers.

The features design practices and engineering consultancies lean on most, in one platform.

A-101Ground floor planRev B

Programme Concept Development Documents Site

PDFDrawing set A-101 to A-108 3D renders (6)

Drawings, renders and the programme, inside the proposal.

Attach drawing sets as PDFs, add renders and a stage-by-stage timeline next to the fees, so clients see the whole commission.
Explore content blocks
Fee variations, approved in writing.

Scope changed? Send a variation priced at your hourly rates and get it signed before the extra work starts.
eSignatures
Architects, engineers and consultants in one document.

Edit together in real time, with comments, mentions and permissions.
Collaboration
AI Co-Worker drafts the scope of services.

Describe the project and get a first draft to edit, right inside the proposal.
AI Co-Worker
Connected to the tools your practice runs on.

Xero, QuickBooks, monday.com, HubSpot, Excel and more.
All integrations

Architecture templates, ready to send.

Real QuoteCloud templates for architecture and design practices. Open one and make it yours.

All architecture and engineering templates Explore free document templates

Rated, secure and in business since 2013.

4.2Capterra rating
4.2Software Advice rating
2013Building QuoteCloud since

Questions, answered

Getting started with QuoteCloud

Architecture and engineering proposals that win the commission.

Watch one fee proposal go from brief to appointed.

Start from an architecture template, already on brand.

Fixed fees or a percentage of construction cost.

Clients add the optional services.

Accepted and signed, without the printing.

Invoice stage by stage, synced to Xero.

From client brief to signed appointment, in one document.

Built for architects and engineers.

Drawings, renders and the programme, inside the proposal.

Fee variations, approved in writing.

Architects, engineers and consultants in one document.

AI Co-Worker drafts the scope of services.

Connected to the tools your practice runs on.

Architecture templates, ready to send.

Rated, secure and in business since 2013.

Questions, answered

Your next commission, signed sooner.

Getting started with QuoteCloud

Architecture and engineering proposals that win the commission.

Start from an architecture template, already on brand.

Fixed fees or a percentage of construction cost.

Clients add the optional services.

Accepted and signed, without the printing.

Invoice stage by stage, synced to Xero.

From client brief to signed appointment, in one document.

Drawings, renders and the programme, inside the proposal.

Fee variations, approved in writing.

Architects, engineers and consultants in one document.

AI Co-Worker drafts the scope of services.

Connected to the tools your practice runs on.

Rated, secure and in business since 2013.

Questions, answered

What is QuoteCloud for architects and engineers and how does it help my practice?+

Which types of sales documents can I create with QuoteCloud?+

How does QuoteCloud speed up proposal and quote generation?+

Can I customise proposals for each client and project?+

Does QuoteCloud support collaboration and revision tracking?+

Can QuoteCloud integrate with my design tools and tech stack?+

How do e-signatures and project approvals work in QuoteCloud?+

What are the pricing and trial options — is there a free plan or demo available?+

Your next commission, signed sooner.