Manufacturing quotes that come back with a PO number

{"ref":"TE-Q-2417","part":"QR-220 sensor housing","part_no":"QR-220","drawing":"QR-220 · Rev B","rfq":"RFQ 0918","client":"Quenda Robotics","gst":0.1,"gateway":"Stripe","valid":"Valid until Fri 20 Nov 2026","incoterms":"FCA our dock, Northgate · freight quoted on request","lead_from":"after PO and first-article sign-off","materials":[{"id":"al6061","name":"6061-T6 aluminium","short":"6061-T6","base":24.6,"cost":15.2,"fixture":1450,"fixture_cost":900},{"id":"al7075","name":"7075-T6 aluminium","short":"7075-T6","base":29.8,"cost":19.1,"fixture":1450,"fixture_cost":900},{"id":"ss304","name":"304 stainless steel","short":"304 SS","base":38.4,"cost":25.6,"fixture":1850,"fixture_cost":1150}],"finishes":[{"id":"clear","name":"Clear anodise","add":2.1,"cost":1.3,"for":["al6061","al7075"]},{"id":"black","name":"Black anodise","add":2.6,"cost":1.6,"for":["al6061","al7075"]},{"id":"powder","name":"Black powder coat","add":3.4,"cost":2.2,"for":["al6061","al7075","ss304"]},{"id":"passivate","name":"Passivate","add":1.2,"cost":0.7,"for":["ss304"]}],"tiers":[{"qty":100,"factor":1,"cost_factor":1,"weeks":3},{"qty":250,"factor":0.84,"cost_factor":0.9,"weeks":3},{"qty":500,"factor":0.72,"cost_factor":0.82,"weeks":4},{"qty":1000,"factor":0.63,"cost_factor":0.76,"weeks":5}],"finish_weeks":1,"cam":{"item":"CAM programming & setup","note":"One-off · includes first-off approval","rate":680,"cost":380},"fixture_item":"Fixtures & soft jaws","fixture_note":"One-off · kept for repeat orders","options":[{"id":"fai","item":"First article inspection report","note":"Dimensional report on 5 parts, material certificates","rate":420,"cost":210,"weeks":0},{"id":"exp","item":"Expedited production","note":"Ships one week sooner","rate":1150,"cost":600,"weeks":-1}],"defaults":{"material":"al6061","finish":"black","tier":500},"final_options":["fai"],"po":"QR-PO-4471","signers":[{"id":"eng","name":"Sofia Lindqvist","first":"Sofia","role":"Engineering · Lead mechanical engineer","short":"Engineering"},{"id":"proc","name":"Marcus Oyelaran","first":"Marcus","role":"Procurement · Procurement officer","short":"Procurement"}],"signed":"Wed 28 Oct 2026","approval":{"limit":15000,"trigger":"Total value greater than $15,000","approver":"Gareth Lyle","role":"General manager"}}

1. 1Configure
2. 2Send
3. 3PO & two signers
4. 4Tooling paid

A demo with a fictional job shop: nothing is sent, stored or charged, and this page does the sums. In QuoteCloud your estimator adds the lines from your own price book and costing; quantity breaks are your pricing, typed into the quote as a table or as alternative rows. The PO number field is a Forms block field (Business); approval on total value or discount is the approval workflow (Business); the tooling payment is a fixed amount you set on the document, paid through Stripe or PayPal (Essentials and up). QuoteCloud doesn't read CAD files, cost from drawings, check stock or create the purchase order; the ERP step runs through Zapier or the API if you set it up.

How PO acceptance and tooling payments work