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Assigning a Cost (Purchase Price) to an Adhoc Line Item
This guide explains how to assign a cost (purchase price) to an adhoc line item in QuoteCloud, enabling you to calculate profit margins and monitor pricing accuracy.
Frequently Asked Questions
What does it mean to assign a cost (purchase price) to an adhoc line item in QuoteCloud?
Assigning a cost (purchase price) to an adhoc line item means recording the internal purchase cost for a non‑catalog or one‑off item so QuoteCloud can compare that cost with your sales price. This lets the system calculate item‑level margins and helps your sales quoting software and proposal software present accurate profitability data during the quoting workflow.
Why should I assign a purchase price to adhoc line items?
Entering a purchase price for adhoc items enables QuoteCloud to calculate profit margins, surface pricing accuracy issues, and report on true deal profitability. That visibility is especially important when using quote software or sales proposal software for custom or one‑off services and products, since catalog list prices alone won’t show the full margin picture.
How does assigning a cost affect margin and profitability reporting?
When a purchase price is provided, QuoteCloud compares it to the sales price and computes profit margins at the line‑item level and across the entire quote. Those cost values feed into reporting and analytics so you can track item‑level margins, deal profitability, and trends over time within your quoting and proposal reports.
Can cost information for adhoc items be used together with sales pricing in pricing tables and proposals?
Yes. QuoteCloud supports tracking cost and sales pricing together, so cost (purchase price) values for adhoc line items can be considered alongside sales prices when building pricing tables and proposals. Check your pricing table settings and document templates to control how costs, prices, and margin calculations are included or displayed in customer‑facing pricing tables.
Will assigned purchase prices appear on generated documents or customer‑facing proposals?
Whether cost or margin details appear on customer‑facing documents depends on your document templates and visibility settings. QuoteCloud’s document generation tools let you include or hide cost and margin fields—most organizations keep purchase prices internal and exclude them from customer proposals, but you can configure templates if you need to show any cost‑related information.
How do I add or update a purchase price for an adhoc line item?
To add or update a purchase price, open the quote and edit the adhoc line item. Enter the Purchase Price (or Cost) value in the designated field for that line and save the change. The updated cost will be used in margin and profitability calculations immediately. Note: account permissions and role settings may control who can edit internal cost fields.
Who can see cost or purchase price information in QuoteCloud?
Visibility of cost/purchase price information is governed by your account roles, permissions, and document template settings. Internal users with quoting or admin access typically see cost fields and margin calculations in the quoting workflow and reports, while customer‑facing proposals will only show cost or margin details if your templates are configured to include them.
Can purchase prices for adhoc items sync with accounting systems like QuickBooks Online?
QuoteCloud integrates with QuickBooks Online to streamline accounting and invoicing, but whether purchase prices for adhoc items sync to your accounting system depends on your integration settings and mapping. Review the QuickBooks integration settings or documentation to confirm which fields are exchanged, or contact your admin/support team to enable the desired sync behavior.