Service and repair quotes that get the go-ahead from a phone
Put the scheduled service, the inspection photos and every repair, split into parts and labour, in one quote your customer ticks, signs and pays a parts deposit on.
- 5/5 on G2
- 4.2 on Capterra
- Building QuoteCloud since 2013
QuoteCloud is quoting and eSignature software for mechanical workshops, smash repairers, tyre shops, fit-out specialists, detailers and fleet maintenance providers. Build a service or repair quote from your own price book, add inspection photos, put urgent and recommended work in as optional items, and the customer ticks, signs and pays a deposit for parts from their phone.
A sample inspection from a fictional workshop, Kettlebrook Auto Service: a side view of a car with seven numbered findings rated urgent, recommended or can wait, from the front brakes to cloudy headlight lenses. In front, the quote on the customer's phone: the 90,000 km scheduled service at $751.00, the urgent brakes and rear tyres ticked, the wheel alignment ticked by the customer, a total of $2,184.60 including tax, then approved from Nadia's phone with a $655.38 deposit for parts paid.
Try it: from the inspection to the go-ahead
Send the technician's findings to Nadia's phone, tick the work she wants done, then approve, sign and pay the parts deposit as she would. The total and the deposit follow every tick.
2019 mid-size SUV 2.0 L petrol · automatic · Plate KTB·482 · 90,412 km
UrgentTechnician's rating
-
1
Front brake pads & rotorsPads at 3 mm, rotors scored below the minimum · marked-up photo
-
2
Rear tyres (pair)Inner edges worn to 1.4 mm
RecommendedTechnician's rating
-
3
Wheel alignmentUneven wear across the rears
-
4
Coolant flush & refillCoolant tests weak on protection
- 5 Wiper blades (pair)Streaking across the driver's side
Can waitTechnician's rating
-
6
Drive beltLight cracking, still serviceable
- 7 Headlight lens restorationBoth lenses cloudy
Your advisor puts each finding in its group as an optional row and ticks the urgent ones as defaults. Prices come from your own price book.
What the workshop sees
- Quote sent to NadiaEmail link · KA-24817
- Opened on Nadia's phone11:38 am
- Wheel alignment ticked+$140.80 inc tax
- Approved & signedCertificate of authenticity attached
- Deposit for parts paid$655.38 via Stripe
- Job card updatedIn your workshop system, through Zapier
11:36
Thursday 22 October
Kettlebrook Auto ServiceYour car is being inspected. Your quote will arrive by email.
Your 90,000 km scheduled service & inspection
2019 mid-size SUV · KTB·482 · 90,412 km
Valid until Fri 6 Nov
- Parts
- $1,138.00
- Labour · 5.3 h
- $848.00
- Tax
- $198.60
- Total
- $2,184.60
- Deposit for parts · 30% on signing
- $655.38
Prices are from our price book. The quote is valid until Fri 6 Nov; after that we'll re-check parts prices before booking the work.
Sign to approve the work you've ticked
Approved & signed
Deposit for parts$655.38Paid via Stripe · demo, nothing charged
Signed Thu 22 Oct, 11:42 am · certificate attached
Nadia's phone · the quote opens in the browser, no app or account
A demo with a fictional workshop: nothing is sent, stored or charged. In QuoteCloud the technician's ratings become groups in your quote template, each finding an optional row from your own product catalogue, with the urgent items ticked as defaults. The customer ticks, signs online and pays the deposit you set on the document (a percentage or a fixed amount, through Stripe or PayPal, Essentials and up). QuoteCloud doesn't decode VINs, look up supplier parts prices, book the job or send service reminders; the job card update shown runs through Zapier if you set it up.
From drop-off to the go-ahead in five steps
What happens between the car coming in and your workshop seeing a signed quote with the parts deposit paid.
Inspect
The technician rates each finding and takes photos; mark up the worst one in the image editor.
Quote
Start from your service quote template and add parts and labour from your price book.
Sort the work
Put findings in urgent, recommended and can-wait groups as optional rows, and set an expiry date.
Send
The customer opens it on their phone, ticks what they want done and asks questions in the comments.
Sign & pay
They sign to approve and pay a deposit for parts; your workshop system can update through Zapier.
Five documents automotive businesses send
Each from its own template, each with the blocks that kind of job needs. Sample documents from fictional businesses.
Damage, marked up by our estimator
- Crease, repair & refinish
- Tail-light, replace
Repair quote
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Parts | $1,184 | ||
Rear bumper coverNew, primed
|
1 ea | $612 | $612.00 |
Tail-light assembly, leftNew
|
1 ea | $438 | $438.00 |
Bumper clips & fasteners
|
1 set | $134 | $134.00 |
| Repair & refit labour | $902 | ||
Remove & refit, bumper and tail-light
|
3 h | $95 | $285.00 |
Panel repair, left rear quarterPull and repair the crease
|
6.5 h | $95 | $617.50 |
| Paint | $1,085 | ||
Paint labourBumper and quarter, blended into the door
|
7 h | $95 | $665.00 |
Paint & materialsColour-matched
|
1 lot | $420 | $420.00 |
| Sublet | $129 | ||
Wheel alignmentCheck after the repair
|
1 job | $129 | $129.00 |
| Optional Tick to add | |||
| 1 job | $240 | $240.00 | |
- Subtotal
- $3,300.50
- Tax (10%)
- $330.05
- Total
- $3,630.55
- Plus, monthly
- $0.00/mo
A smash repair quote, ready for the owner or the assessor
Damage photos marked up by the estimator, then parts, repair and refit labour, paint and sublet work as separate groups. The owner signs it as the authority to repair; the same quote can be emailed to an assessor as a PDF.
- Parts, labour and paint itemised
- Marked-up damage photos
- Generic: no insurer platform integration
Choose your tyres
Your tyre quote
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Your tyres | |||
All-terrainThe set you choose above, fitted
|
1 set | $1,316 | $1,316.00 |
| Fitting | $136 | ||
Balance & new valvePer wheel
|
4 ea | $28 | $112.00 |
Old tyre disposalPer tyre
|
4 ea | $6 | $24.00 |
| Add-ons Tick to add | |||
| 1 job | $129 | $129.00 | |
| 1 job | $40 | $40.00 | |
- Subtotal
- $1,581.00
- Tax (10%)
- $158.10
- Total
- $1,739.10
- Plus, monthly
- $0.00/mo
- Deposit to hold the stock (20%)
- $347.82
Three sets of tyres, one choice
Highway, all-terrain and mud-terrain side by side as a single choice. Pick one and the price table follows, with balancing and disposal per wheel and an alignment to tick.
- Packages as a single choice
- Fitting lines per wheel
- A deposit to hold the stock
Price tables and payments: Essentials and up
Tyre & wheel quotesChoose your fit-out
Your fit-out quote
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Package · parts | |||
TourerThe package you choose above
|
1 pkg | $8,960 | $8,960.00 |
| Fitting & wiring · labour | $2,450 | ||
Fit-out & auto-electrical labourFitted, wired and tested
|
14 h | $175 | $2,450.00 |
| Extras Tick to add | |||
| 1 kit | $1,690 | $1,690.00 | |
| 1 kit | $890 | $890.00 | |
| 1 kit | $640 | $640.00 | |
- Subtotal
- $13,740.00
- Tax (10%)
- $1,374.00
- Total
- $15,114.00
- Plus, monthly
- $0.00/mo
- Deposit for parts, paid on signing (40%)
- $6,045.60
A touring fit-out with a deposit for parts
Weekender, Tourer or Expedition, then drawers, an awning and a UHF radio to tick. Parts and fitting labour stay separate, and 40% is paid on signing so the parts can be ordered.
- Good, better, best packages
- Extras the customer ticks
- Both owners sign
Per-vehicle service plans
| Service | Vehicles | Per month |
|---|---|---|
| Van service plan × 14 ($89 each) | 14 vans | $1,246.00 |
| Pickup service plan × 3 ($109 each) | 3 pickups | $327.00 |
| Priority breakdown call-out cover | Whole fleet | $120.00 |
- Monthly
- $1,693.00
- Term
- 24 months · $40,632
- N
- D
- J
- F
- M
- A
- M
- J
- J
- A
- S
- O
Agreement terms
- ServicesEach vehicle serviced to its maker's schedule; we contact your office to arrange each booking.
- RepairsQuoted to you first at the labour rate in this agreement, and only started once approved.
- ChargesThe monthly charges above, invoiced by Kettlebrook at the start of each month.
- Changes to the fleetVehicles added or removed by a signed variation to this agreement.
- ExpiryThis agreement ends on 31 Oct 2028. We'll send you a new agreement to review before then.
A fleet maintenance agreement priced per vehicle
Fourteen vans and three pickups on monthly service plans, shown as repeating charges in the agreement, with the term and an expiry date. The charges are invoiced by the workshop: QuoteCloud doesn't bill them.
- Repeating charges per vehicle
- Terms with start and expiry
- Nothing renews by itself
Choose your protection
Your quote
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Protection | |||
Ceramic, 3 yearsThe level you choose above
|
1 pkg | $1,390 | $1,390.00 |
| Add-ons Tick to add | |||
| 1 job | $290 | $290.00 | |
| 1 job | $480 | $480.00 | |
- Subtotal
- $1,680.00
- Tax (10%)
- $168.00
- Total
- $1,848.00
- Plus, monthly
- $0.00/mo
- Deposit to book your car in (25%)
- $462.00
Paint protection for a new car
Gloss and seal, a three-year or a five-year ceramic coating, then interior protection or tint to tick, and a deposit to book the car in.
- Coating levels as a single choice
- Add-ons the customer ticks
- A deposit to book
Send your next service quote from QuoteCloud
Free for 14 days, no credit card required. Send us your current quote and we'll convert one template for you during the trial.
One service quote, page by page
Nadia's 90,000 km service and inspection as she reads it. Every part is a QuoteCloud content block from the workshop's service quote template.
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Kettlebrook Auto ServiceService & repair quote KA-24817 Sample · fictional business
Service & repair quote
Nadia's 90,000 km service and inspection
Your car's 90,000 km scheduled service, plus what Hamish found on the inspection. Urgent items are ticked; tick anything else you'd like done today, then approve and sign.
- Vehicle
- 2019 mid-size SUV · 2.0 L petrol, automatic
- Plate
- KTB·482
- Odometer
- 90,412 km
- Service due
- 90,000 km scheduled service
- Technician
- Hamish Boyd · Bay 3
The car
Open on the car, not the paperwork
A cover from the workshop's template, then the vehicle as your service team typed it from the booking: plate, odometer and the service due.
-
Kettlebrook Auto ServiceService & repair quote KA-24817 Sample · fictional business
Inspection findings Multi-point inspection by Hamish Boyd, Thu 22 Oct
- 2 urgent
- 3 recommended
- 2 can wait
- 3 checked, ok
Urgent
-
Front brake pads & rotorsPads at 3 mm, rotors scored below the minimum
-
Rear tyresInner edges worn to 1.4 mm
Recommended
-
Wheel alignmentUneven wear across the rears
-
CoolantTests weak on protection
- Wiper bladesStreaking across the driver's side
Can wait
-
Drive beltLight cracking, still serviceable
- Headlight lensesBoth lenses cloudy
Checked, OK
- BatteryTested good
- Suspension & steeringNo play found
- Lights & hornAll working
Ratings are the technician's. Photos taken on the inspection and placed in the quote.
The inspection
Findings, rated and photographed
Every finding under the technician's rating, with a photo where one was taken. The ratings are yours; QuoteCloud puts them in front of the customer.
Vehicle inspections, photos & findings -
Kettlebrook Auto ServiceService & repair quote KA-24817 Sample · fictional business
Front left brake, marked up on the inspection
- Pad at 3 mm
- Rotor scored
Marked up
The worn part, circled
The front brake photo marked up in QuoteCloud's image editor, so 'pads at 3 mm' needs no explaining over the phone.
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Kettlebrook Auto ServiceService & repair quote KA-24817 Sample · fictional business
Your quote
Item Qty Rate Amount 90,000 km scheduled service · labour $400 Scheduled serviceTo the 90,000 km schedule, includes the multi-point inspection2.5 h $160 $400.00 90,000 km scheduled service · parts $351 Engine oil, full syntheticTo the oil specification for your engine5 L $18 $90.00 Oil filterFrom our price book1 ea $26 $26.00 Air filter1 ea $48 $48.00 Cabin filter1 ea $39 $39.00 Spark plugsDue at 90,000 km4 ea $29 $116.00 Brake fluidFlush and replace1 L $32 $32.00 Urgent · fix before driving far Tick to add 1 job $629 $629.00 1 job $478 $478.00 Recommended · within a month Tick to add 1 job $128 $128.00 1 job $182 $182.00 1 pair $58 $58.00 Can wait · check next service Tick to add 1 job $188 $188.00 1 job $184 $184.00 - Subtotal
- $1,986.00
- Tax (10%)
- $198.60
- Total
- $2,184.60
- Plus, monthly
- $0.00/mo
- Deposit for parts, paid on signing (30%)
- $655.38
The quote
Parts and labour, then the choices
The scheduled service split into labour and parts, then each finding as an optional row: urgent ticked by the workshop, the rest for Nadia to tick. The deposit for parts follows.
Scheduled service & repair quotes -
Kettlebrook Auto ServiceService & repair quote KA-24817 Sample · fictional business
Before we start
- We order parts once you approve; the deposit covers the parts for the work you tick.
- Your car will be ready by 4:30 pm today if you approve by 1 pm.
- Anything new we find while working is quoted to you first. Nothing extra is done without your OK.
- Prices valid until Fri 6 Nov 2026.
Nadia HaddadCan the alignment be done today as well?
Sam, KettlebrookYes. It's ticked in the quote and it'll be done before 4:30.
Questions
Questions answered in the quote
Nadia asked whether the alignment could be done today in a comment, and the service advisor replied in the same thread.
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Kettlebrook Auto ServiceService & repair quote KA-24817 Sample · fictional business
Approve the work and sign
Nadia Haddad · Customer
Signed on her phone · Thu 22 Oct, 11:42 am
Deposit for parts, paid on signing (30%)
$655.38
Paid via StripePay with card or PayPal
Certificate of authenticity and audit trail attached
The go-ahead
Signed on her phone, deposit paid
A legally binding eSignature approves the ticked work, and 30% of the approved total is paid through Stripe straight after.
Approval to proceed & parts deposits
Your price book, your margins
Parts, kits and labour rates live in your QuoteCloud product catalogue, imported from a CSV and kept up to date by your team. Advisors pick lines into the quote; the cost and margin stay hidden from the customer.
QuoteCloud doesn't connect to supplier parts catalogues or decode VINs: the prices are the ones you load.
- Labour rates per hour, parts per unit, kits per job
- Cost and margin your customers never see
- Active, draft and inactive items
Product catalogue: Essentials and up
Parts price book & labour ratesCSV import price-book-october.csv · 412 items updated, 6 marked inactive
| Product | Price | Unit | Cost | Margin | Status |
|---|---|---|---|---|---|
| Workshop labourLAB-WS · Labour | $160 | per hour | $72 | 55% | Active |
| Auto-electrical labourLAB-AE · Labour | $175 | per hour | $80 | 54% | Active |
| Engine oil, full syntheticOIL-SYN · Service parts | $18 | per litre | $9 | 48% | Active |
| Oil filter, type 24FLT-OIL-24 · Service parts | $26 | each | $11 | 56% | Active |
| Front pad & rotor kit, mid-size SUVBRK-KIT-F · Brakes | $389 | kit | $214 | 45% | Active |
| All-terrain tyre, 265/65 R17TYR-AT-265 · Tyres | $329 | each | $236 | 28% | Active |
| Dual-battery system, fittedFIT-DBS · Fit-out | $1,890 | kit | $1,120 | 41% | Draft |
| Front pad & rotor kit (superseded)BRK-KIT-F-OLD · Brakes | $365 | kit | $205 | 44% | Inactive |
Cost and margin are for your team only: they never appear in the client's document
Where a repair usually stalls
The work is found quickly. Getting the OK takes longer. Here is what moves into one QuoteCloud quote.
Built for the way each workshop wins the job
The same quotes, photos, choices and signatures, set up around the work you do.
Mechanical & scheduled servicing
Service quotes split into parts and labour, with findings the customer ticks.
Service & repair quotesSmash repairers & panel shops
Itemised panel, paint and parts with damage photos and an authority to repair.
Smash repair quotesTyre & wheel shops
Three tyre options side by side and a deposit to hold the stock.
Tyre & wheel quotesAuto electricians & 4WD fit-outs
Fit-out packages, extras to tick and a deposit for parts.
Fit-outs & auto electricalFleet maintenance providers
Per-vehicle plans as repeating charges in a signed agreement.
Fleet agreementsDetailing & paint protection
Coating packages, before-and-after photos and a booking deposit.
Detailing quotesCaravan & RV service
Pre-trip service quotes with the extras a long trip needs.
Caravan & RV workDealership service departments
Approvals on big discounts, locked terms and your DMS through the API.
DMS integrations
Connected to your workshop system and accounts
Workshop management systems and DMS platforms connect through Zapier, Make or the QuoteCloud API from the Essentials plan, where they have a connector or an API. Xero, QuickBooks Online and Pipedrive are native on Business, or through Zapier.
- API QuoteCloud APIYour workshop system or DMS
- Za ZapierApproved quotes to your other apps
- Mk Make.comScenarios for your workflow
- WS Your workshop systemThrough Zapier, Make or the API
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XeroAccounting · Business or Zapier
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QuickBooks OnlineAccounting · Business or Zapier
-
StripeParts deposits on signing
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PayPalPayPal payment on signing
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HubSpotFleet & dealer pipeline · Zapier
- Pd PipedriveCRM · Business
-
Google SheetsApproved-jobs register · Zapier
- Sl SlackDocument updates for the workshop
Automotive templates, ready to make your own
Real QuoteCloud templates for car service and repair quotes, fleet servicing proposals and car sales. Open one, add your price book, photos and terms, and send.
- Quote template Car Service & Repair Quote Customer concerns, inspection findings, recommended repairs and itemised costs, with photo evidence and eSign approval. View template
- Proposal template Fleet Servicing Proposal Plan tiers, maintenance schedules, per-vehicle detail and e-sign acceptance for workshops servicing business fleets. View template
- Agreement template Car Sale Agreement Vehicle details, purchase price, payment terms and transfer of ownership between seller and buyer. View template
- Estimate template Simple Business Estimate An editable estimate with pricing, tax, assumptions, terms and client acceptance: a plain start for any job. View template
Everything a workshop sends
From the inspection to the signed quote, for workshops, smash repairers, tyre shops, fit-out specialists, detailers and fleet providers.
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Scheduled service & repair quotesThe scheduled service and every repair split into parts and labour, from your own price book, with an expiry date on the quote.Explore
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Vehicle inspections, photos & findingsPhotos and marked-up images of each finding, rated urgent, recommended or can wait, in the quote the customer reads.Explore
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Approval to proceed & parts depositsThe customer ticks what they want done, signs from their phone or at the counter, and pays a deposit for parts on larger jobs.Explore
- Smash repair & assessor quotesPanel, paint and parts itemised with damage photos, ready to send to the owner or an assessor and signed as the authority to repair.
- Tyre & wheel quotesThree tyre options side by side, fitting, balancing and alignment as lines, and a deposit to hold the stock.
- 4WD, caravan & auto-electrical fit-outsGood, better and best fit-out packages, add-ons the customer ticks, a staged fitting plan and a deposit for parts.
- Detailing & paint protection quotesDetailing and coating packages with before-and-after photos, the care terms and a deposit to book the car in.
- Fleet maintenance agreementsPer-vehicle service plans shown as repeating charges, the vehicle list, terms and an expiry date the fleet manager signs.
- Service offers sent in bulkOne pre-summer or pre-trip service offer, personalised and bulk-sent to your customer list, then tracked as each one is opened and accepted.
- Parts price book & labour ratesYour parts, kits and labour rates in one product catalogue, with costs and margins your customers never see.
- Workshop system, DMS & accounting integrationsApproved quotes to your workshop management system or DMS through Zapier or the API, and to Xero or QuickBooks.
- Automotive templatesReal QuoteCloud templates for car service and repair quotes, fleet servicing proposals and car sale agreements.
- QuoteCloud implementation for workshopsYour parts and labour price book loaded, quote templates converted, deposits set up and the service team trained.
- FAQAnswers to the questions workshops, smash repairers, tyre shops, fit-out specialists and fleet providers ask most.
Automotive quote questions, answered
What is QuoteCloud for automotive services?
QuoteCloud is quoting, proposal and eSignature software for mechanical workshops, smash repairers, tyre shops, auto electricians and 4WD fit-out specialists, detailers, caravan service centres, fleet maintenance providers and dealership service departments. You send service and repair quotes from your own templates, with parts and labour, inspection photos and optional items customers tick, sign and pay a deposit on online.
Can a quote split parts and labour?
Yes. Price tables have section headings with group subtotals, so the scheduled service, each repair and each finding can show parts and labour as separate lines or groups. Labour can be priced per hour and parts per unit from your product catalogue, with tax and the total calculated as the customer ticks. Price tables are on Essentials and above.
Can customers choose recommended and urgent work themselves?
Yes. Put findings in urgent, recommended and can-wait groups as optional rows. You can tick the urgent items as defaults; the customer ticks or unticks the rest on their phone and the total and deposit update as they do. The signed document records exactly what was approved.
Can we include inspection photos and marked-up images?
Yes. Image and gallery blocks put inspection photos in the quote, and the built-in image editor lets you crop, add arrows, circles and text to show the worn part. Image blocks and the image editor are on Starter and above. The ratings and findings are your technician's own content.
Can we take a deposit for parts when the customer signs?
Yes, from the Essentials plan. Set a deposit as a percentage of the total or a fixed amount on the document, and the customer pays through Stripe or PayPal straight after signing; the document is marked Paid. QuoteCloud doesn't set up instalments, recurring billing or payment reminders.
Does QuoteCloud decode VINs or look up parts prices?
No. QuoteCloud doesn't decode VINs or connect to supplier parts catalogues. Vehicle details are typed into the quote by your team, and prices come from your own product catalogue, which you can import and update from a CSV file.
Does QuoteCloud book jobs or send service reminders?
No. QuoteCloud has no booking calendar and doesn't send automatic service reminders. You can bulk send a service offer to a customer list from one template (Essentials and up, volume-based costs) and track who opened and accepted it. A signed quote can create a calendar event or a job in another app through Zapier.
Does QuoteCloud connect to our workshop management system or DMS?
Through Zapier, Make or the QuoteCloud API, from the Essentials plan, where your workshop system or DMS has a connector or an API. There is no native workshop or DMS integration. Xero, QuickBooks Online and Pipedrive are native on Business, or connect through Zapier. Documents created through the API or Zapier carry a per-document fee.
Can smash repairers send quotes to insurers or assessors?
You can email the same quote or its PDF to an assessor and add them as a recipient. QuoteCloud doesn't integrate with insurer or assessor platforms, so claim numbers and assessor notes are typed by your estimator. The owner signs the quote as the authority to repair.
Is there a free trial?
Yes. QuoteCloud has a free plan and a 14-day free trial of Essentials or Business with no credit card required. During the trial QuoteCloud converts one of your existing templates for free on the Essentials, Business and Enterprise plans, and paid plans include a 45-minute training session.
Your next service quote, approved from a phone
Free for 14 days. No credit card required.