Change order software that keeps jobs moving
Price each variation from your rates, get it approved internally and signed by the client, on site or by email, before the extra work starts.
A change order, or variation, is a signed agreement to change the scope, price or timing of work already under contract. In QuoteCloud you use a change order template, reference the original contract, price the added work in a price table, route it for approval if needed, and have the client eSign on site or by email before work starts.
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Illustration of an internal approval request in QuoteCloud: “Variation VO-04: Kitchen island relocation” from Ironwood Renovations for Theo and Ana Brandt. It lists Relocate plumbing to island, Licensed plumber, $1,450.00; Additional power circuit, Island bench, $620.00; Stone benchtop extension, 1.2 m², $1,380.00; Extra carpentry labour, 6 h × $85, $510.00. Total $4,356.00. Status: Approved.
How to write a change order and get it signed
5 steps, start to signature.
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Step 1: Reference the original contract
Start from a change order template that names the original quote or contract, the job address and a variation number.
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Step 2: Describe the change and why
Explain what is added, removed or substituted, who requested it and the effect on the timeline. Add site photos or a marked-up drawing.
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Step 3: Price the variation
Add labour, materials and subcontractor lines in a price table from your catalogue, with tax, so the client sees the cost of the change.
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Step 4: Approve it internally
An approval workflow can hold variations over a set value for a manager to approve before they reach the client.
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Step 5: Get it signed before work
The client signs on your device in person or from the emailed link. The signed variation keeps its audit trail and certificate.
Change orders and variations before and after QuoteCloud
Less retyping, less chasing, no printing.
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Before: Variations agreed verbally on site, disputed at invoice time
With QuoteCloud: Every variation priced, signed and stored with an audit trail
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Before: Paper change order forms lost between site and office
With QuoteCloud: Client signs on your phone or tablet, in person, on site
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Before: Big variations go out before anyone checks the price
With QuoteCloud: Variations over your threshold wait for manager approval before sending
QuoteCloud features for change orders and variations
Each tile shows the plan it starts on. See QuoteCloud pricing.
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Sign in person on site
Hand over your phone or tablet: the client signs with a finger in the signing view, and the document records it.
Plan: Every plan
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Approval over a threshold
Trigger an approval workflow on total value or discount percentage, so large variations wait for a manager before sending.
Plan: Business+
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Priced from your rates
Labour rates, materials and subcontractor costs from your product catalogue, with tax and hidden margins.
Plan: Essentials+
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Photos and drawings attached
Add site photos and images to the variation with the image block and built-in photo editor.
Plan: Starter+
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Revisions and version history
Revise a sent variation and keep earlier versions, with every change and signature recorded in the document history.
Plan: Business+
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Payment for the extra work
Ask for payment on the signed variation through Stripe or PayPal, so extra work is funded before it starts.
Plan: Essentials+
Who uses QuoteCloud for change orders and variations?
Price the change, get it signed, keep the job moving.
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Builders and renovators
Price variations from the job's rates, show the revised contract sum and get the homeowner's signature before work changes.
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Trade contractors
Add the extra circuit, fixture or hours on your phone and have the customer sign on the spot.
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IT and agency project teams
Price scope changes against the original statement of work so extra hours are agreed before anyone starts them.
Templates you can make for change orders and variations
Save each as a template once; reuse it for every client. Browse ready-made templates.
- Change order form
- Construction variation
- Contract variation agreement
- Scope change request
- Project change request
- Variation quote
Industries that use QuoteCloud for change orders and variations
A few of the industries it suits.
- Construction
- Trade services
- HVAC
- Architects and engineers
- IT services
- Events
Rated, secure and in business since 2013.
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- 4.2Software Advice rating
- 2013Building QuoteCloud since
