QuoteCloud vs Better Proposals at a glance
The short list most teams decide on.
 QuoteCloud |
Better Proposals | |
|---|---|---|
| Best for | Freelancers, agencies and sales teams that want interactive quotes, eSignatures, payments, AI and accounting integrations with no send caps | Small businesses that want auto-designed web proposals and a post-signature onboarding flow |
| Lowest paid plan | US$14.95 per user / month | $13 per user / month billed annually ($19 monthly), 1 user, 10 sends a month |
| Top listed plan | US$59 per user / month, Enterprise on request | $42 per user / month billed annually ($49 monthly) for Enterprise |
| Free plan | Yes, free forever for 1 user | No (14-day free trial) |
| Free trial | 14 days, no credit card | 14 days, no credit card |
| eSignatures | Included on every plan, including Free | Included on every plan |
| Online payments | Stripe and PayPal, from Essentials | Stripe, PayPal and GoCardless on every plan |
| Contract | Month to month, no lock-in | Monthly, or save up to 35% billed annually |
Better Proposals vs QuoteCloud: feature comparison
33 features, side by side, with the QuoteCloud plan that includes each.
| Feature | QuoteCloud | Better Proposals |
|---|---|---|
| Create and designQuoteCloud 9/9Better Proposals 6/9 | ||
| Drag-and-drop block editor | IncludedEvery plan, including FreeAll plans · Canvas and grid modes, 18+ content blocks | IncludedBlock-based editor with sections and content blocks; an 'Automatic Designer' handles spacing and formatting. |
| Interactive web documents (not just PDF) | IncludedEvery plan, including FreeAll plans · Clients read, choose options, sign and pay online | IncludedDocuments are sent as interactive web pages that work on any device; PDF export available. |
| Template and content library | IncludedEssentials and upEssentials+ · Public and custom templates, reusable content libraries | IncludedUnlimited templates, template folders and a Content Library on every plan, plus a free template marketplace. |
| AI content writing | IncludedBusiness and upBusiness+ · AI Co-Worker drafts and rewrites content | PartialNo built-in AI writing assistant advertised; the MCP server (Premium and up) lets your own AI agent look up documents and create proposals. |
| MCP AI service (connect your AI assistant) | IncludedBusiness and upBusiness+ · Use QuoteCloud from AI assistants through MCP | Included'MCP Server for AI' listed on Premium and Enterprise. |
| Rich blocks: Gantt charts, diagrams, forms, galleries | IncludedBusiness and upBusiness+ · Image gallery from Starter; Gantt, flowcharts and forms on Business | PartialVideo, images and tables in content blocks; forms are part of post-signature onboarding flows (Premium). Gantt charts and diagrams are not advertised. |
| Built-in image and photo editor | IncludedStarter and upStarter+ | Not advertisedImage upload and formatting are documented; a built-in photo editor is not advertised. |
| Custom branding and white label | IncludedBusiness and upBusiness+ · Your logo, colours and fonts; QuoteCloud branding removed | IncludedPremium and up: remove the Better Proposals badge, custom domain, unlimited brands and Adobe fonts; custom font upload on Enterprise. |
| Content locking | IncludedBusiness and upBusiness+ | IncludedContent locking on Enterprise only. |
| Quote and priceQuoteCloud 5/5Better Proposals 2/5 | ||
| Interactive price tables | IncludedEssentials and upEssentials+ · Optional items, client-adjustable quantities, one-off and repeating costs, tax, discounts and margins | IncludedInteractive pricing tables on every plan: optional items, single-choice packages, client-set quantities with limits, discounts and auto totals. |
| Product catalogue | IncludedEssentials and upEssentials+ · Drag products from the catalogue into price tables | IncludedProducts and Services list with default descriptions and one-off, monthly, quarterly or annual pricing; CSV import is done by their support team. |
| Custom formulas and embedded spreadsheets | IncludedBusiness and upBusiness+ | Not advertisedCustom formulas and embedded spreadsheets are not advertised. |
| Product bundles and quantity-break discounts | IncludedBusiness and upBusiness+ | Not advertisedPackages are offered as single-choice line items; quantity-break discounts are not advertised. |
| Contracts and service plans (telco, ISP, hosted) | Paid add-onAdd-on from EssentialsAdd-on · Opt-in add-on | Not advertisedRecurring line items are supported; telco/ISP-style service plan contracts are not advertised. |
| Sign and get paidQuoteCloud 3/3Better Proposals 2/3 | ||
| Legally binding eSignatures | IncludedEvery plan, including FreeAll plans · eIDAS compliant, on every plan including Free | IncludedLegally binding digital signatures on every plan, compliant with EU and US legislation; signing order on Premium and up. |
| Signer verification and certificate of authenticity | IncludedEvery plan, including FreeAll plans · Optional one-time passcode; certificate and audit trail on every completed document | PartialRecords date, time, IP address, location and email against each signature; password-protected documents on Enterprise. One-time-passcode signer verification is not advertised. |
| Online payments from the document | IncludedEssentials and upEssentials+ · Stripe and PayPal | IncludedStripe, PayPal and GoCardless on every plan, including subscriptions after signing. |
| Track, approve and manageQuoteCloud 7/7Better Proposals 4/7 | ||
| Real-time tracking and notifications | IncludedEssentials and upEssentials+ | IncludedOpen, read, forward, download and section-level time tracking with real-time notifications on every plan. |
| Automatic customer reminders | IncludedBusiness and upBusiness+ | Paid add-onNudge follow-up costs US$10 per user per month and is semi-automated: it drafts each email, but you send it from your own email app. |
| Approval workflow | IncludedBusiness and upBusiness+ | IncludedManager approvals on Enterprise only. |
| Revisions and version history | IncludedBusiness and upBusiness+ | Not advertisedSent documents are live and edited in place until signed; a revision or version history is not advertised. |
| Unlimited sales teams and custom user roles | IncludedEssentials and upEssentials+ | IncludedTeams and user roles and permissions on Enterprise only; Starter is limited to 1 user. |
| Send through your own email service | IncludedEvery plan, including FreeAll plans | PartialEmails come from your login address with optional domain whitelisting, or you can copy the link into your own email client. Sending through your own SMTP service is not advertised. |
| Single sign-on (SSO) | IncludedEnterprise planEnterprise | Not advertisedSingle sign-on is not listed on the pricing page; 2FA is included on every plan. |
| IntegrationsQuoteCloud 4/4Better Proposals 2/4 | ||
| Zapier and Make (thousands of apps) | IncludedEssentials and upEssentials+ | IncludedZapier on Premium and up; Make is not listed. |
| Open API | IncludedEssentials and upEssentials+ | IncludedAPI on Premium and up. |
| CRM and accounting integrations | IncludedBusiness and upBusiness+ · HubSpot, Salesforce, Pipedrive, Zoho, monday.com, Dynamics 365, QuickBooks, Xero, FreshBooks and more | PartialCRM contact search on Premium (HubSpot, Salesforce, Pipedrive, Zoho, monday.com and more); HubSpot and Salesforce advanced sync on Enterprise. No native accounting integration such as Xero or QuickBooks is listed. |
| Travel itineraries with GDS / mid-office integration | Paid add-onAdd-on from EssentialsAdd-on · Opt-in add-on for travel businesses | Not advertisedTravel itinerary and GDS integration are not advertised. |
| Pricing and supportQuoteCloud 5/5Better Proposals 4/5 | ||
| Free plan | IncludedFree forever: 1 user, 2 documents a month with eSignatures | Not includedNo free plan; a 14-day free trial instead. |
| Lowest paid plan | IncludedStarter, US$14.95 per user per month | IncludedStarter: US$13 per user per month billed annually or US$19 monthly; 1 user and 10 documents sent a month. |
| Free trial without a credit card | Included14 days on Essentials and Business, no card | Included14-day free trial, no credit card required. |
| Month-to-month, no lock-in contract | Included | IncludedMonthly billing available; annual billing saves up to 35%. |
| Free template conversion and training | IncludedEssentials and upEssentials+ · One template converted free during the trial, plus a 45-minute training session | Paid add-onCustom template design from US$1,495; a personalised onboarding call is included for accounts with 3+ users on Premium and up. |
No differences in this group. Choose another group or show every feature.
Included and Paid add-on count towards the totals. Not advertised means Better Proposals's public pages don't say. Checked 14 October 2026.
Where QuoteCloud pulls ahead
The differences your clients will notice first.
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Illustration: QuoteCloud's plans from Free at $0 to Business at US$59 per user per month, month to month.
Send as many quotes as you win
Unlimited documents and eSignatures on every paid plan, from US$14.95 per user per month, month to month.
Better Proposals: Starter sends 10 documents a month and Premium 50; unlimited sending needs Enterprise at US$42–49 per user per month.
Busy freelancers and agencies never hit a ceiling in a good month.
QuoteCloud pricing -
Illustration: a live activity feed shows a client opening a quote, viewing pricing, getting a reminder and signing.
Automatic reminders, no extra subscription
Automatic customer reminders are included on the Business plan and go out on their own.
Better Proposals: Nudge is a US$10 per user per month add-on that prepares follow-ups you still send yourself.
Follow-up happens even on the days you are flat out delivering work.
Document tracking -
Office fit-outLive total
- WorkstationsPer desk$6,400
- Install and cablingOne-off$1,900
- $240
Total$8,540Accept & signPricing logic beyond a pricing table
Custom formulas, embedded spreadsheets, product bundles and quantity-break discounts on Business, on top of client-adjustable price tables and a product catalogue.
Better Proposals: Interactive tables with options, quantities and discounts; formulas, spreadsheets and quantity-break pricing are not advertised.
Quote complex retainers, tiered services and volume deals without a calculator on the side.
Interactive price tables -
Illustration: QuoteCloud connected to HubSpot, Salesforce, Pipedrive, Xero, QuickBooks and Zoho.
Accounting, not just CRM
HubSpot, Salesforce, Pipedrive, Zoho, monday.com and Dynamics 365, plus QuickBooks, Xero and FreshBooks, with 30+ integrations in total.
Better Proposals: A strong CRM list, but no native accounting integration is listed; advanced HubSpot and Salesforce sync needs Enterprise.
An accepted quote can flow straight into your books.
All integrations -
Illustration: QuoteCloud's AI Co-Worker drafts an executive summary inside the document.
AI and signer security built in
AI Co-Worker drafts and rewrites content inside QuoteCloud, MCP connects your own AI assistant, and every plan offers one-time-passcode signer verification with a certificate of authenticity.
Better Proposals: An MCP server on Premium, but no built-in AI writer and no one-time-passcode signer verification advertised.
Faster first drafts and stronger proof of who signed.
AI document assistant -
Free to start, free to switch
A free-forever plan (1 user, 2 signed documents a month) plus free template conversion and a 45-minute training session on trial.
Better Proposals: No free plan; template design from US$1,495.
You can prove QuoteCloud on real clients before you spend a cent.
QuoteCloud pricing
Is QuoteCloud cheaper than Better Proposals?
A free plan, US$14.95 to start, month to month. Here are both price lists.
| Plan | Price | What's included |
|---|---|---|
| Free | $0forever, 1 user | 2 documents a month with eSignatures |
| Starter | US$14.95per user / month | Unlimited documents and eSignatures, PDF export, image editor |
| Essentials | US$39per user / month | Price tables, product catalogue, templates, content library, tracking, API, Zapier and Make |
| Business | US$59per user / month | Custom branding, AI Co-Worker, approvals, advanced pricing, CRM and accounting integrations, version history, reminders |
| Enterprise | Custom | SSO, custom reports, implementation and premium 24×7 support |
Month to month. 14-day free trial on Essentials and Business, no credit card. Full plan comparison
| Plan | Price | Notes |
|---|---|---|
| Starter | $13per user / month, billed annually ($19 monthly) | 1 user, 10 documents sent a month; digital signatures, interactive pricing tables, payments, content library |
| Premium | $21per user / month, billed annually ($29 monthly) | 50 documents a month; custom domain, remove branding, CRM integrations, API, Zapier, MCP server, onboarding forms |
| Enterprise | $42per user / month, billed annually ($49 monthly) | Unlimited sending; content locking, simultaneous editing, manager approvals, advanced permissions |
| Elite | $10,000as listed, pay on invoice | Done-for-you consulting and design; minimum 10 users |
| Nudge (add-on) | $10per user / month | Semi-automated follow-up; you send each email yourself |
| Custom Template Design | from $1,495one-off | Their design team imports and designs your template |
Better Proposals lists prices per user per month; the lower figure is billed annually (save up to 35%), the higher is month to month. Monthly send limits apply on Starter (10) and Premium (50). Prices in USD as shown on betterproposals.io/pricing. Better Proposals pricing page
What would your team pay?
QuoteCloud Starter is US$897 a year for 5 users, month to month.
US dollars per user per month, as published. Better Proposals: Better Proposals lists prices per user per month; the lower figure is billed annually (save up to 35%), the higher is month to month. Monthly send limits apply on Starter (10) and Premium (50). Prices in USD as shown on betterproposals.io/pricing. QuoteCloud: month to month. Taxes extra.
Which is right for your team?
An honest fit check.
Choose QuoteCloud if…
Freelancers, agencies and growing sales teams that send a lot of quotes and want client-adjustable pricing, a product catalogue, eSignatures, payments, automatic reminders, AI and CRM plus accounting integrations in one month-to-month subscription, with a free plan to start.
Start free trialBetter Proposals may suit…
Small businesses that send a modest number of design-led proposals each month and value Better Proposals' automatic designer and its post-signature onboarding flow (forms, Calendly booking, deposit).
Rated, secure and in business since 2013.
- 4.2Capterra rating
- 4.2Software Advice rating
- 2013Building QuoteCloud since
