QuoteCloud vs Proposify at a glance
The short list most teams decide on.
 QuoteCloud |
Proposify | |
|---|---|---|
| Best for | Sales teams of any size that want interactive quotes, eSignatures and online payments in one tool, billed month to month | Teams focused on proposal design and engagement analytics, including franchises that need multi-workspace control |
| Lowest paid plan | US$14.95 per user / month | US$35 per user / month billed annually (US$147 per user per quarter) |
| Top listed plan | US$59 per user / month, Enterprise on request | Scale US$12,800 a year with 10 users included |
| Free plan | Yes, free forever for 1 user | No |
| Free trial | 14 days, no credit card | 14 days, no credit card |
| eSignatures | Included on every plan, including Free | Included on every plan |
| Online payments | Stripe and PayPal, from Essentials | Stripe for New Proposify listed for 2027 |
| Contract | Month to month, no lock-in | Build billed quarterly or annually; Grow and Scale billed annually |
Proposify vs QuoteCloud: feature comparison
33 features, side by side, with the QuoteCloud plan that includes each.
| Feature | QuoteCloud | Proposify |
|---|---|---|
| Create and designQuoteCloud 9/9Proposify 6/9 | ||
| Drag-and-drop block editor | IncludedEvery plan, including FreeAll plans · Canvas and grid modes, 18+ content blocks | IncludedDrag-and-drop editor for text, images, video, tables and shapes on all plans. |
| Interactive web documents (not just PDF) | IncludedEvery plan, including FreeAll plans · Clients read, choose options, sign and pay online | IncludedWeb-based documents with interactive quoting and eSignatures. |
| Template and content library | IncludedEssentials and upEssentials+ · Public and custom templates, reusable content libraries | IncludedTemplate gallery and content library (sections, snippets, images) on all plans. |
| AI content writing | IncludedBusiness and upBusiness+ · AI Co-Worker drafts and rewrites content | IncludedEmbedded AI widget to write, refine and condense text on all plans. |
| MCP AI service (connect your AI assistant) | IncludedBusiness and upBusiness+ · Use QuoteCloud from AI assistants through MCP | IncludedMCP server to connect Proposify to Claude, on all plans. |
| Rich blocks: Gantt charts, diagrams, forms, galleries | IncludedBusiness and upBusiness+ · Image gallery from Starter; Gantt, flowcharts and forms on Business | PartialEmbedded video, tables and shapes; forms are listed for 2027 in New Proposify. Gantt charts and diagrams are not advertised. |
| Built-in image and photo editor | IncludedStarter and upStarter+ | Not advertisedA built-in image or photo editor is not advertised. |
| Custom branding and white label | IncludedBusiness and upBusiness+ · Your logo, colours and fonts; QuoteCloud branding removed | PartialBranded documents with your fonts and sending from your own domain; removal of Proposify branding is not advertised. |
| Content locking | IncludedBusiness and upBusiness+ | IncludedPages and page elements can be locked by role on Grow and Scale. |
| Quote and priceQuoteCloud 5/5Proposify 2/5 | ||
| Interactive price tables | IncludedEssentials and upEssentials+ · Optional items, client-adjustable quantities, one-off and repeating costs, tax, discounts and margins | IncludedInteractive quoting with optional fees and client-entered quantities, plus discounts and recurring pricing. |
| Product catalogue | IncludedEssentials and upEssentials+ · Drag products from the catalogue into price tables | IncludedProduct catalog on all plans. |
| Custom formulas and embedded spreadsheets | IncludedBusiness and upBusiness+ | Coming soonProposify's help centre lists custom formulas for tables as in development. |
| Product bundles and quantity-break discounts | IncludedBusiness and upBusiness+ | PartialManual totals for package or bundle pricing; quantity-break discounts are not advertised. |
| Contracts and service plans (telco, ISP, hosted) | Paid add-onAdd-on from EssentialsAdd-on · Opt-in add-on | PartialRecurring pricing in tables; no dedicated telco or hosted service-plan module advertised. |
| Sign and get paidQuoteCloud 3/3Proposify 1/3 | ||
| Legally binding eSignatures | IncludedEvery plan, including FreeAll plans · eIDAS compliant, on every plan including Free | IncludedeSignatures on every plan. |
| Signer verification and certificate of authenticity | IncludedEvery plan, including FreeAll plans · Optional one-time passcode; certificate and audit trail on every completed document | Not advertisedRecipients can be asked to identify by email before viewing; a signer passcode or certificate of authenticity is not documented. |
| Online payments from the document | IncludedEssentials and upEssentials+ · Stripe and PayPal | Coming soonStripe integration for New Proposify is listed for 2027 in Proposify's help centre. |
| Track, approve and manageQuoteCloud 7/7Proposify 5/7 | ||
| Real-time tracking and notifications | IncludedEssentials and upEssentials+ | IncludedView notifications and section-by-section document analytics on all plans. |
| Automatic customer reminders | IncludedBusiness and upBusiness+ | Coming soonHelp centre: automatic reminders are not available yet and are coming soon. |
| Approval workflow | IncludedBusiness and upBusiness+ | IncludedConditional approval workflows on Grow and Scale. |
| Revisions and version history | IncludedBusiness and upBusiness+ | Not advertisedVersion history is not listed among New Proposify's features. |
| Unlimited sales teams and custom user roles | IncludedEssentials and upEssentials+ | IncludedCustom roles, permissions and user groups on Grow and Scale. |
| Send through your own email service | IncludedEvery plan, including FreeAll plans | IncludedSend from your own email domain after DNS verification. |
| Single sign-on (SSO) | IncludedEnterprise planEnterprise | IncludedSSO (Okta, Azure and others) on Scale. |
| IntegrationsQuoteCloud 4/4Proposify 3/4 | ||
| Zapier and Make (thousands of apps) | IncludedEssentials and upEssentials+ | IncludedZapier integration and a workflow automation builder on all plans. |
| Open API | IncludedEssentials and upEssentials+ | IncludedAPI access on Grow and Scale only. |
| CRM and accounting integrations | IncludedBusiness and upBusiness+ · HubSpot, Salesforce, Pipedrive, Zoho, monday.com, Dynamics 365, QuickBooks, Xero, FreshBooks and more | IncludedHubSpot, Pipedrive, Zoho and QuickBooks; Salesforce managed package is a premium add-on on Scale. |
| Travel itineraries with GDS / mid-office integration | Paid add-onAdd-on from EssentialsAdd-on · Opt-in add-on for travel businesses | Not advertisedNo travel itinerary or GDS integration advertised. |
| Pricing and supportQuoteCloud 5/5Proposify 3/5 | ||
| Free plan | IncludedFree forever: 1 user, 2 documents a month with eSignatures | Not includedThe pricing page lists Build, Grow and Scale; new accounts start with a 14-day trial. |
| Lowest paid plan | IncludedStarter, US$14.95 per user per month | IncludedBuild US$35 per user per month billed annually (US$420 a year), or US$147 per user per quarter. |
| Free trial without a credit card | Included14 days on Essentials and Business, no card | Included14-day trial, no credit card needed. |
| Month-to-month, no lock-in contract | Included | PartialCancel any time, without refunds; Build is billed quarterly or annually, Grow and Scale annually. |
| Free template conversion and training | IncludedEssentials and upEssentials+ · One template converted free during the trial, plus a 45-minute training session | Paid add-onCustom template design US$1,500 on Build; Launch Kit US$2,000 one-off on Grow. |
No differences in this group. Choose another group or show every feature.
Included and Paid add-on count towards the totals. Not advertised means Proposify's public pages don't say. Checked 14 October 2026.
Where QuoteCloud pulls ahead
The differences your clients will notice first.
-
Illustration: a client pays a signed quote online by card or PayPal and the amount due drops to zero.
Payments in the same document
Clients pay by Stripe or PayPal straight from the quote on Essentials and above.
Proposify: Stripe integration for New Proposify is listed for 2027.
Collect the deposit the moment the client signs.
All integrations -
Illustration: a live activity feed shows a client opening a quote, viewing pricing, getting a reminder and signing.
Automatic customer reminders
Automatic reminders on Business follow up unsigned quotes for you.
Proposify: Proposify's help centre says automatic reminders are not available yet and are coming soon.
Fewer quotes go cold while you chase them by hand.
Document tracking -
Office fit-outLive total
- WorkstationsPer desk$6,400
- Install and cablingOne-off$1,900
- $240
Total$8,540Accept & signCustom formulas and spreadsheets
Custom formulas and embedded spreadsheets inside price tables on Business.
Proposify: Custom table formulas are listed as in development.
Price complex jobs in the quote, not in a separate spreadsheet.
Interactive price tables -
Illustration: a discount goes to a manager for approval, is approved, and version 3 of the quote is sent with its history kept.
Approvals priced per user
Approvals, version history and reminders on Business at US$59 per user per month, month to month.
Proposify: Approval workflows start on Grow, US$3,900 a year with 5 seats included and US$780 a year for each extra seat.
Small teams get approvals without paying for five seats a year in advance.
-
Illustration: QuoteCloud's plans from Free at $0 to Business at US$59 per user per month, month to month.
Free plan and lower entry price
Free plan for 1 user, then Starter at US$14.95 per user per month.
Proposify: No free plan; Build is US$35 per user per month billed annually.
Start sending signed quotes for less than half the price.
QuoteCloud pricing -
Illustration: a Gantt chart block is added to a QuoteCloud document from the block menu.
Forms and Gantt charts in the quote
Forms, Gantt charts, flowcharts and image galleries as content blocks on Business.
Proposify: Forms are listed for 2027 in New Proposify; Gantt charts and diagrams are not advertised.
Collect client details and show the project plan in the document they sign.
The drag-and-drop editor
Card
PayPalIs QuoteCloud cheaper than Proposify?
A free plan, US$14.95 to start, month to month. Here are both price lists.
| Plan | Price | What's included |
|---|---|---|
| Free | $0forever, 1 user | 2 documents a month with eSignatures |
| Starter | US$14.95per user / month | Unlimited documents and eSignatures, PDF export, image editor |
| Essentials | US$39per user / month | Price tables, product catalogue, templates, content library, tracking, API, Zapier and Make |
| Business | US$59per user / month | Custom branding, AI Co-Worker, approvals, advanced pricing, CRM and accounting integrations, version history, reminders |
| Enterprise | Custom | SSO, custom reports, implementation and premium 24×7 support |
Month to month. 14-day free trial on Essentials and Business, no credit card. Full plan comparison
| Plan | Price | Notes |
|---|---|---|
| Build | US$35per user / month, billed annually | US$420 per user a year, or US$147 per user per quarter. Unlimited documents and signatures, content library, AI and MCP, product catalog, integrations |
| Grow | US$3,900per year, 5 users included | Extra users US$780 a year each. Adds roles and permissions, approval workflows, account metrics, custom fields, API access |
| Scale | US$12,800per year, 10 users included | Extra users US$780 a year each. Adds SSO, multiple workspaces, custom reporting, premium onboarding; Salesforce is an add-on |
Prices in USD from Proposify's pricing page. Build is billed quarterly or annually; Grow and Scale are billed annually. Cancel any time; Proposify does not refund payments already processed. The page also shows monthly send allowances with per-send overage fees. Proposify pricing page
What would your team pay?
QuoteCloud costs US$1,203 less a year for 5 users.
US dollars per user per month, as published. Proposify: Prices in USD from Proposify's pricing page. Build is billed quarterly or annually; Grow and Scale are billed annually. Cancel any time; Proposify does not refund payments already processed. The page also shows monthly send allowances with per-send overage fees. QuoteCloud: month to month. Taxes extra.
Which is right for your team?
An honest fit check.
Choose QuoteCloud if…
Service businesses, IT and telco providers, trades, travel agencies and sales teams that quote products and options, and want clients to choose, sign and pay online. Ideal for small and growing teams that want approvals, reminders and payments without a yearly multi-seat commitment.
Start free trialProposify may suit…
Proposify fits teams that put proposal design and section-level engagement analytics first, and franchise groups that need a parent account overseeing separate franchise workspaces on its Scale plan.
Rated, secure and in business since 2013.
- 4.2Capterra rating
- 4.2Software Advice rating
- 2013Building QuoteCloud since
