QuoteCloud vs PandaDoc at a glance
The short list most teams decide on.
 QuoteCloud |
PandaDoc | |
|---|---|---|
| Best for | Sales teams that quote products and services and want clients to choose options, sign and pay online, without an annual contract | Larger organisations that need contract repositories, CPQ add-ons and document automation across departments |
| Lowest paid plan | US$14.95 per user / month | US$19 per seat / month billed annually (US$35 monthly) |
| Top listed plan | US$59 per user / month, Enterprise on request | Business US$49 per seat / month billed annually (US$65 monthly); Enterprise by quote |
| Free plan | Yes, free forever for 1 user | Yes: 5 documents a month |
| Free trial | 14 days, no credit card | 14 days, no credit card |
| eSignatures | Included on every plan, including Free | Included on every plan, including Free |
| Online payments | Stripe and PayPal, from Essentials | Business plan and above |
| Contract | Month to month, no lock-in | Monthly or annual; annual billing saves up to 46% |
PandaDoc vs QuoteCloud: feature comparison
33 features, side by side, with the QuoteCloud plan that includes each.
| Feature | QuoteCloud | PandaDoc |
|---|---|---|
| Create and designQuoteCloud 9/9PandaDoc 5/9 | ||
| Drag-and-drop block editor | IncludedEvery plan, including FreeAll plans · Canvas and grid modes, 18+ content blocks | IncludedDrag-and-drop editor with rich media on Starter and above; the pricing page's comparison table does not include the editor on Free. |
| Interactive web documents (not just PDF) | IncludedEvery plan, including FreeAll plans · Clients read, choose options, sign and pay online | IncludedDocuments open in the browser, where recipients can fill fields, choose options and sign. |
| Template and content library | IncludedEssentials and upEssentials+ · Public and custom templates, reusable content libraries | PartialStarter is limited to 5 templates; unlimited templates and the content library need Business. |
| AI content writing | IncludedBusiness and upBusiness+ · AI Co-Worker drafts and rewrites content | IncludedAI Assistant on Starter and above; AI document digest and AI data extraction on Business. |
| MCP AI service (connect your AI assistant) | IncludedBusiness and upBusiness+ · Use QuoteCloud from AI assistants through MCP | IncludedAI assistants via MCP (Claude, ChatGPT) on all plans, in beta; PandaDoc says usage limits may be introduced. |
| Rich blocks: Gantt charts, diagrams, forms, galleries | IncludedBusiness and upBusiness+ · Image gallery from Starter; Gantt, flowcharts and forms on Business | PartialEmbedded video on all plans; web forms on Business need usage credits. Gantt charts and diagrams are not advertised. |
| Built-in image and photo editor | IncludedStarter and upStarter+ | Not advertisedA built-in image or photo editor is not listed on PandaDoc's pricing or plan comparison. |
| Custom branding and white label | IncludedBusiness and upBusiness+ · Your logo, colours and fonts; QuoteCloud branding removed | PartialCustom branding on Business; email white-labelling is an optional extra on Business and Enterprise. |
| Content locking | IncludedBusiness and upBusiness+ | Paid add-onOptional on Business, included on Enterprise. |
| Quote and priceQuoteCloud 5/5PandaDoc 2/5 | ||
| Interactive price tables | IncludedEssentials and upEssentials+ · Optional items, client-adjustable quantities, one-off and repeating costs, tax, discounts and margins | IncludedPricing tables and Quote Builder with optional items and recipient-editable quantities, Business plan and above. |
| Product catalogue | IncludedEssentials and upEssentials+ · Drag products from the catalogue into price tables | IncludedProduct catalog on Business and Enterprise. |
| Custom formulas and embedded spreadsheets | IncludedBusiness and upBusiness+ | Not advertisedCustom formula columns or embedded spreadsheets are not documented in PandaDoc's pricing-table help articles. |
| Product bundles and quantity-break discounts | IncludedBusiness and upBusiness+ | PartialProduct bundles (up to 25 items) in Quote Builder, listed for Enterprise; quantity-break discounts not advertised. |
| Contracts and service plans (telco, ISP, hosted) | Paid add-onAdd-on from EssentialsAdd-on · Opt-in add-on | PartialRecurring pricing in Quote Builder and bundles; no dedicated telco or hosted service-plan module advertised. |
| Sign and get paidQuoteCloud 3/3PandaDoc 2/3 | ||
| Legally binding eSignatures | IncludedEvery plan, including FreeAll plans · eIDAS compliant, on every plan including Free | IncludedLegally binding eSignatures on every plan, compliant with ESIGN and eIDAS. |
| Signer verification and certificate of authenticity | IncludedEvery plan, including FreeAll plans · Optional one-time passcode; certificate and audit trail on every completed document | PartialSignature certificate and audit trail on all plans; passcode, SMS and ID verification on Business and above. |
| Online payments from the document | IncludedEssentials and upEssentials+ · Stripe and PayPal | IncludedCollect payments on Business and Enterprise through Stripe, PayPal, Square, QuickBooks Payments or Authorize.net. |
| Track, approve and manageQuoteCloud 7/7PandaDoc 5/7 | ||
| Real-time tracking and notifications | IncludedEssentials and upEssentials+ | IncludedReal-time notifications on all plans; recipient analytics on Business. |
| Automatic customer reminders | IncludedBusiness and upBusiness+ | IncludedAuto reminders on Business and Enterprise. |
| Approval workflow | IncludedBusiness and upBusiness+ | IncludedApproval workflows on Business and Enterprise. |
| Revisions and version history | IncludedBusiness and upBusiness+ | IncludedVersion history on Business and Enterprise. |
| Unlimited sales teams and custom user roles | IncludedEssentials and upEssentials+ | PartialCustom user roles on Enterprise only; team workspaces optional on Business. |
| Send through your own email service | IncludedEvery plan, including FreeAll plans | PartialSend through your Gmail or Outlook business email on Business and Enterprise, currently a closed beta. |
| Single sign-on (SSO) | IncludedEnterprise planEnterprise | IncludedIncluded on Enterprise; optional extra on Business. |
| IntegrationsQuoteCloud 4/4PandaDoc 3/4 | ||
| Zapier and Make (thousands of apps) | IncludedEssentials and upEssentials+ | Paid add-onWorkflow automation tools on Business, which consume usage credits. |
| Open API | IncludedEssentials and upEssentials+ | Paid add-onLimited API access on Free; on paid plans the API draws on purchased usage credits. |
| CRM and accounting integrations | IncludedBusiness and upBusiness+ · HubSpot, Salesforce, Pipedrive, Zoho, monday.com, Dynamics 365, QuickBooks, Xero, FreshBooks and more | IncludedCRM integrations on Business; the Salesforce integration requires usage credits. |
| Travel itineraries with GDS / mid-office integration | Paid add-onAdd-on from EssentialsAdd-on · Opt-in add-on for travel businesses | Not advertisedNo travel itinerary or GDS integration advertised. |
| Pricing and supportQuoteCloud 5/5PandaDoc 4/5 | ||
| Free plan | IncludedFree forever: 1 user, 2 documents a month with eSignatures | IncludedFree plan with 5 documents a month, shared across the team. |
| Lowest paid plan | IncludedStarter, US$14.95 per user per month | IncludedStarter US$19 per seat per month billed annually, or US$35 billed monthly. |
| Free trial without a credit card | Included14 days on Essentials and Business, no card | Included14-day free trial, no credit card required. |
| Month-to-month, no lock-in contract | Included | IncludedMonthly billing is available, at a higher price than annual billing (up to 46% more). |
| Free template conversion and training | IncludedEssentials and upEssentials+ · One template converted free during the trial, plus a 45-minute training session | Not advertisedFree template conversion is not advertised; Premium Support is an optional extra. |
No differences in this group. Choose another group or show every feature.
Included and Paid add-on count towards the totals. Not advertised means PandaDoc's public pages don't say. Checked 14 October 2026.
Where QuoteCloud pulls ahead
The differences your clients will notice first.
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Illustration: a client pays a signed quote online by card or PayPal and the amount due drops to zero.
Price tables and payments on a lower plan
Interactive price tables, product catalogue and Stripe or PayPal payments on Essentials, US$39 per user per month.
PandaDoc: Pricing tables, product catalog and payment collection start on Business, US$49 billed annually or US$65 monthly.
Your clients can choose, sign and pay for US$10 to US$26 less per user each month.
All integrations -
Illustration: a discount goes to a manager for approval, is approved, and version 3 of the quote is sent with its history kept.
Custom roles for every team
Unlimited sales teams and custom user roles from Essentials.
PandaDoc: Custom user roles on Enterprise only; team workspaces are an optional extra on Business.
Control who edits, prices and sends without an Enterprise contract.
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Illustration: QuoteCloud connected to HubSpot, Salesforce, Pipedrive, Xero, QuickBooks and Zoho.
Integrations without usage credits
Zapier, Make and the open API are included in Essentials.
PandaDoc: API, Zapier-style workflow automations, bulk send and web forms consume usage credits bought separately.
You can connect QuoteCloud to your other apps without buying credits first.
All integrations -
Illustration: a Gantt chart block is added to a QuoteCloud document from the block menu.
Rich blocks that explain the project
Gantt charts, flowcharts, forms and image galleries inside the document on Business.
PandaDoc: Embedded video on all plans; web forms need usage credits; Gantt charts and diagrams are not advertised.
Show the timeline and the plan in the same document the client signs.
The drag-and-drop editor -
Illustration: a QuoteCloud document in your own logo and colours, with its terms section locked against edits.
Content locking on the plan that needs it
Content locking on Business at US$59 per user per month.
PandaDoc: Content locking is optional on Business and included only on Enterprise.
Lock your terms and pricing without a custom Enterprise quote.
Content locking -
Illustration: a template from PandaDoc is converted into a QuoteCloud template by the QuoteCloud team.
Free template conversion and training
One template converted free during your trial, plus a 45-minute training session.
PandaDoc: Free template conversion is not advertised; Premium Support is an optional extra.
Your first branded template is ready before your trial ends.
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Is QuoteCloud cheaper than PandaDoc?
A free plan, US$14.95 to start, month to month. Here are both price lists.
| Plan | Price | What's included |
|---|---|---|
| Free | $0forever, 1 user | 2 documents a month with eSignatures |
| Starter | US$14.95per user / month | Unlimited documents and eSignatures, PDF export, image editor |
| Essentials | US$39per user / month | Price tables, product catalogue, templates, content library, tracking, API, Zapier and Make |
| Business | US$59per user / month | Custom branding, AI Co-Worker, approvals, advanced pricing, CRM and accounting integrations, version history, reminders |
| Enterprise | Custom | SSO, custom reports, implementation and premium 24×7 support |
Month to month. 14-day free trial on Essentials and Business, no credit card. Full plan comparison
| Plan | Price | Notes |
|---|---|---|
| Free | $0for you and your team | 5 documents a month, eSignatures, up to 5 templates; no pricing tables or payments |
| Starter | US$19per seat / month, billed annually | US$35 billed monthly. Unlimited documents and eSignatures, up to 5 templates; no pricing tables, catalogue or payments |
| Business | US$49per seat / month, billed annually | US$65 billed monthly. Pricing tables, product catalog, payments, CRM integrations, approvals, content library |
| Enterprise | Customper seat or per document | CPQ (add-on), workflow automation, smart content, SSO, team workspaces, custom user roles |
Prices in USD, excluding taxes, from PandaDoc's pricing page. Annual billing saves up to 46%. API, Zapier-style automations, bulk send and web forms use usage credits bought separately. PandaDoc pricing page
What would your team pay?
QuoteCloud costs US$243 less a year for 5 users.
US dollars per user per month, as published. PandaDoc: Prices in USD, excluding taxes, from PandaDoc's pricing page. Annual billing saves up to 46%. API, Zapier-style automations, bulk send and web forms use usage credits bought separately. QuoteCloud: month to month. Taxes extra.
Which is right for your team?
An honest fit check.
Choose QuoteCloud if…
Sales teams in services, IT, telco, trades, travel and agencies who send quotes with products, options and recurring costs, and want clients to pick options, sign and pay online. Ideal if you want price tables, payments and team roles without an annual contract or an Enterprise plan.
Start free trialPandaDoc may suit…
PandaDoc fits larger organisations that want a contract repository, notarisation, HIPAA-ready signing and CPQ add-ons across legal, HR and sales, and are ready to buy Enterprise and usage credits to unlock them.
Rated, secure and in business since 2013.
- 4.2Capterra rating
- 4.2Software Advice rating
- 2013Building QuoteCloud since
