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Garden maintenance contracts, signed and scheduled

One agreement holds the level of care, the visit calendar, the monthly price and your terms. Clients sign online, and you can see which agreements are due for renewal.

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A garden maintenance contract in QuoteCloud is an online agreement with care packages to choose from, a visit calendar, repeating monthly charges in a price table, your terms and an eSignature. Every agreement has an expiry date, and the Expiring Soon filter shows which ones need a renewal sent.

Last reviewed by the QuoteCloud team

Sample garden care agreement from a fictional business, Larkspur Garden Co., for Ava and Leo Marsh: four services with their frequency and monthly price, a 12-month term, and the client's signature beside a summary of the care level, monthly price, term and expiry date.

A garden care agreement, page by page

A sample 12-month agreement from a fictional gardening business. Four pages, one link, signed online.

  1. Larkspur Garden Co.Garden care agreement LG-2420 Sample · fictional business
    A gardening crew mowing and edging a green lawn beside a row of young trees

    Garden care agreement

    Garden care, 12 months

    Prepared for Ava & Leo Marsh · From 1 November 2026 · Expires 31 Oct 2027

    Fortnightly lawn care, monthly bed care and seasonal hedge shaping for the garden we built, with a visit calendar you can plan around.

    Your care plan

    ServiceVisitsPer month
    Mow, edge & blowFortnightly$110.00
    Prune, weed & tidy bedsMonthly$60.00
    Hedge shapingSpring & autumn$20.00
    Irrigation checkQuarterly$20.00
    Monthly
    $210.00
    Term
    12 months · $2,520
    1. N
    2. D
    3. J
    4. F
    5. M
    6. A
    7. M
    8. J
    9. J
    10. A
    11. S
    12. O

    Your care plan

    The garden, the plan and the price

    A cover photo and a short brief, then each service with how often it happens and its monthly price, with the term underneath.

    Repeating charges in price tables
  2. Larkspur Garden Co.Garden care agreement LG-2420 Sample · fictional business

    Choose your level of care

    Scope tiers

    Three levels of care, one choice

    Offer Essential, Full and Estate care as a single-choice option group. The client picks one in the document before signing, so the agreement records exactly what they chose.

  3. Larkspur Garden Co.Garden care agreement LG-2420 Sample · fictional business

    Visit calendar Full care · Nov 2026 – Oct 2027

    ServiceNovDecJanFebMarAprMayJunJulAugSepOct
    Mow, edge & blowFortnightly, monthly in winter2 visits2 visits2 visits2 visits2 visits2 visits1 visit1 visit1 visit1 visit2 visits2 visits
    Prune, weed & tidy bedsMonthly1 visit1 visit1 visit1 visit1 visit1 visit1 visit1 visit1 visit1 visit1 visit1 visit
    Hedge shapingSpring & autumn1 visitnonenonenonenone1 visitnonenonenonenonenonenone
    Irrigation checkQuarterly1 visitnonenone1 visitnonenone1 visitnonenone1 visitnonenone
    Visits533434322333

    Rain days move to the next fine day that week.

    Visit calendar

    A year of visits at a glance

    Show which service happens in which month, so the client knows when to expect you and the crew can plan the round. Winter months drop to monthly mowing.

  4. Larkspur Garden Co.Garden care agreement LG-2420 Sample · fictional business

    Agreement terms

    Starts1 Nov 2026
    Expires31 Oct 2027
    1. VisitsAs set out in the visit calendar. Rain days move to the next fine day that week.
    2. AccessSide gate unlocked on visit days, pets kept inside.
    3. Extra workAnything outside this scope is quoted separately before we start.
    4. ChargesThe monthly price in your care plan, invoiced by Larkspur at the end of each month.
    5. ExpiryThis agreement ends on 31 Oct 2027. We'll send you a new agreement to review before then.
    6. Ending earlyEither of us can end the agreement with 30 days' written notice.

    Accept and sign

    Ava Marsh · Client

    Signed online · 28 Oct, 6:05 pm

    Agreement summary

    Care level
    Full care
    Monthly
    $210.00 + tax
    Term
    12 months
    Expires
    31 Oct 2027

    Certificate of authenticity and audit trail attached

    Terms & signature

    Clear terms, signed online

    Start and expiry dates, access, extra work and notice, then the client signs on any device. A certificate of authenticity and audit trail are attached.

    Sign, approve & get paid

See which agreements expire next

Every agreement carries its expiry date. The Expiring Soon filter in your documents list shows the ones coming up, so you can send next year's agreement in good time.

  • Set an expiry date on every care agreement
  • Filter by Expiring Soon, or by status such as Accepted
  • Send the renewal from your template, with this year's prices
  • You decide when to renew: nothing renews or charges by itself
Renewal quotes
DocumentsLarkspur Garden Co. Sample data
  • All
  • Awaiting signature
  • Accepted
  • Expiring soon

4 agreements expire in the next 30 days

  • Garden care, 12 monthsTom Avery · LG-2188 Expires 12 Novin 9 days Accepted
  • Lawn care agreementHollis Street Owners Association · LG-2203 Expires 19 Novin 16 days Accepted
  • Garden care, 6 monthsMei Tanaka · LG-2251 Expires 27 Novin 24 days Accepted
  • Estate care, 12 monthsThe Pines guesthouse · LG-2097 Expires 30 Novin 27 days Accepted

What to put in a garden maintenance contract

The six things clients look for before they sign up for regular care.

  • Scope of work

    What's included at each visit, from mowing and edging to pruning, weeding and green waste removal.

  • Visit frequency

    Fortnightly, monthly or seasonal, shown as a visit calendar so there are no surprises in winter.

  • Monthly price and term

    Repeating price items with the monthly amount and the term in months, next to any one-off work.

  • Access and site rules

    Gates, keys, pets and parking, written down once and agreed before the first visit.

  • Extra work

    How work outside the scope is quoted and approved, so a big prune never becomes a dispute.

  • Signatures and expiry

    A legally binding eSignature, a start date and an expiry date you can filter by when renewals come round.

Put your garden care rounds on paper

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Garden care

A year of garden care, agreed in one signature

Visits, the monthly price, the term and the expiry date sit in one agreement. Nothing renews by itself: you see it under Expiring Soon and send the next one.

12months Term of the sample garden care agreement: one signature covers every visit

How to set up a garden maintenance contract

Four steps, then reuse it for every care client.

  1. Start from a contract template

    Open the Landscaping Services Contract template and add your logo, colours and standard terms.

  2. Add packages and the care plan

    Put your care levels in a single-choice group and list each service as a repeating price item with its term.

  3. Add the visit calendar and terms

    Show the visits month by month, then set the start date, expiry date, access and notice terms.

  4. Send, sign and track

    Send the link. The client chooses a package and signs online, and the agreement appears under Expiring Soon before it ends.

Garden maintenance contract templates

Real QuoteCloud contract and lawn care templates. Open one and make it yours.

All landscaping templates Templates for landscaping & gardening

Garden maintenance contract questions

What should a garden maintenance contract include?

The scope of work at each visit, how often you visit, the monthly price and the term, access and site rules, how extra work is quoted, notice to end early, a start and expiry date, and signatures. In QuoteCloud these sit in one online agreement the client reviews and signs on any device.

Can I show monthly charges in a maintenance agreement?

Yes. Price tables support repeating price items with a term and a monthly price, alongside one-off items, so the agreement shows what the client pays each month and for how long. The charges are part of the agreement; you invoice them as you do today. Price tables are on the Essentials plan and above.

Does QuoteCloud bill clients or renew agreements automatically?

No. QuoteCloud holds the signed agreement, its repeating charges and its expiry date. It doesn't charge clients each month or renew agreements by itself. Use the Expiring Soon filter to find agreements nearing their expiry date, then send next year's agreement from your template for the client to review and sign.

Can clients choose between care packages?

Yes. Offer care levels such as Essential, Full and Estate care as a single-choice option group in the price table. The client picks one in the document before signing, so the signed agreement records exactly what they chose. Price tables are on the Essentials plan and above.

Are there garden maintenance contract templates?

Yes. The QuoteCloud library includes a Landscaping Services Contract covering scope, frequency and payment terms, and Landscaping Service Contract #2 with scope, schedule, payments, variations, site access and warranty. Both are fully editable and include eSign acceptance.

Are eSignatures on maintenance contracts legally binding?

Yes. QuoteCloud eSignatures are legally binding and eIDAS compliant, and each signed document comes with a certificate of authenticity and an audit trail. Clients can sign on a phone, tablet or computer. eSignatures are included on every plan, including Free.

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