Signed, approved and the deposit paid
Your client signs the garden proposal on their phone, then pays the deposit through Stripe or PayPal on the same page. You book the crew.
- 5/5 on G2
- 4.2 on Capterra
- Building QuoteCloud since 2013
QuoteCloud includes legally binding, eIDAS-compliant eSignatures on every plan. Landscaping clients sign on any device without an account, and with Stripe or PayPal connected they pay a deposit, set as a percentage or a fixed amount, or the full amount right after signing. The proposal is then marked Paid.
Last reviewed by the QuoteCloud team
The acceptance page of a sample backyard makeover proposal from a fictional landscaper, Larkspur Garden Co.: Ava Marsh's drawn signature with the signing time, a 20% deposit marked paid via Stripe, a certificate of authenticity line, and the activity feed showing the proposal opened, garden lighting added, signed online and deposit paid.
A signature that stands up
The same signing on every plan, from Free to Enterprise. Nothing for your client to install.
Draw, type or upload
Clients sign with a finger, a mouse or a typed name, on a phone, tablet or desktop, with no account to create.
Legally binding, eIDAS compliant
eSignatures that meet eIDAS, protected with 256-bit encryption and hosted on AWS.
Certificate and audit trail
Every completed document gets a certificate of authenticity and an audit trail behind the signatures.
Optional passcode check
Send a one-time passcode before signing on bigger jobs, so you know the right person signed.
Both owners can sign
Add several signers, such as Ava and Leo, each with their own signature places in the proposal.
Sign in person on site
Walk the garden together and have the client sign in person on your tablet before you leave.
Try the client's side: choose, sign, pay
The accepted page of a sample garden proposal. Tick an extra on the first tab and the deposit on the signing tab follows the new total.
The client sets the final scope
Lighting, a rainwater tank or a care plan are optional lines. The client ticks what they want, and the total and the deposit update before they sign.
Price tables: Essentials and up
Pricing & productsYour garden, itemised
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Hardscape | $14,590 | ||
Sandstone pavingLaid on a compacted base
|
38 m² | $125 | $4,750.00 |
Spotted gum deckHardwood, oiled
|
18 m² | $360 | $6,480.00 |
Sleeper retaining wallSteel posts, 600 mm high
|
12 lm | $280 | $3,360.00 |
| Softscape | $3,660 | ||
Japanese maple45 L, advanced
|
2 ea | $240 | $480.00 |
Lilly pilly hedge200 mm pots
|
30 ea | $29 | $870.00 |
Buffalo turfLaid and rolled
|
70 m² | $26 | $1,820.00 |
Mulch, forest blend75 mm deep
|
5 m³ | $98 | $490.00 |
| Irrigation & labour | $3,830 | ||
Drip irrigation, 3 zonesWith a Wi-Fi controller
|
1 ea | $2,180 | $2,180.00 |
Site preparationClearing and green waste removal
|
1 ea | $1,650 | $1,650.00 |
| Optional extras Tick to add | |||
| 1 ea | $1,720 | $1,720.00 | |
| 1 ea | $2,400 | $2,400.00 | |
| Monthly | $210 | $210.00/mo | |
- Subtotal
- $23,800.00
- Tax (10%)
- $2,380.00
- Total
- $26,180.00
- Plus garden care
- $0.00/mo
- Deposit on signing (20%)
- $5,236.00
Questions answered on the page
If something is unclear, the client comments on the proposal and you reply in the same thread, so nobody signs on a guess.
Quotes & proposalsPlanting notes
- Lilly pilly hedge along the rear fence for screening.
- Ferns and clivia under the existing gum, which stays.
- Mulch every bed 75 mm deep after planting.
- Drip line on its own zone for the beds; lawn on its own.
Ava MarshCould the lights also run along the new path?
Noah, LarkspurYes, we'll space them along the path to the deck.
Signed, then the deposit, on one page
The client signs with a finger or a mouse, then pays the deposit through Stripe or PayPal. You set it per document as a percentage, a fixed amount or the full amount. QuoteCloud doesn't store card details.
Accepting payments: Essentials and up, with a Stripe or PayPal account
Landscaping questions answeredAccept, sign and pay
Ava Marsh · Client
Signed online · 14 Oct, 7:42 pm
Deposit on signing (20%)
$5,236.00
Paid via StripePay with card or PayPal
Certificate of authenticity and audit trail attached
The schedule is already in the proposal
Add a Gantt chart of the build, so the client knows when the crew arrives the moment they've paid.
Gantt charts: Business and up
Garden design proposalsBuild schedule
What you see
The signature and the deposit, in one feed
Your client signs with a finger or a mouse, then pays the deposit through Stripe or PayPal. Each step shows up in the document's activity.
Activity
- Proposal openedAva Marsh
- Garden lighting added+$1,892.00 inc tax
- Signed onlineCertificate of authenticity attached
- Deposit paidvia Stripe
- Invoice created in XeroNative Xero integration, on Business
How to take a deposit on a landscaping quote
Set it up once for your team, then choose the deposit on each proposal.
Connect your payment gateway
In Settings, open your team's Payment Settings and connect Stripe, or connect PayPal. Each team can connect its own account.
Add a signature block
Place eSignature blocks in the proposal for each signer, and switch on passcode verification if you want it.
Set the deposit
Click the Payments ($) icon in the editor and choose a percentage or a fixed amount, with your payment instructions.
Send the proposal
The client opens it, ticks any extras, signs on their phone and pays the deposit on the same page.
See it marked Paid
The document moves to Paid on your dashboard and the payment is recorded in its history.
Signed securely, by a company building since 2013
- 5/5on G2
- 4.2on Capterra
- 2013Building QuoteCloud since
Approvals before a big discount goes out
On larger builds, a second pair of eyes saves margin. Set a workflow that sends any quote above a total value, or with a discount over your limit, to a manager before it can be sent.
The approver sees the document in Workflow Review, approves or declines it, and the quote moves from In Review to ready to send.
- Triggers on total value, discount percentage, team, role or template
- Single-step or two-level approval templates
- Clients can comment on the scope before they sign
Approval workflows: Business and up
Building the quotePlanting notes
- Lilly pilly hedge along the rear fence for screening.
- Ferns and clivia under the existing gum, which stays.
- Mulch every bed 75 mm deep after planting.
- Drip line on its own zone for the beds; lawn on its own.
Ava MarshCould the lights also run along the new path?
Noah, LarkspurYes, we'll space them along the path to the deck.
Get your next garden job signed and paid
eSignatures on every plan. Try payments free for 14 days on Essentials or Business, no credit card.
From paid deposit to booked job
Payments run through Stripe or PayPal. Native Xero and QuickBooks integrations are on Business; ServiceM8, simPRO and Google Calendar connect through Zapier from Essentials.
Before the signature
Everything that goes into a proposal worth signing.
-
Quotes & proposalsOn-brand landscaping quotes and proposals, built from templates in minutes.Explore
-
Pricing & productsPrice tables and a catalogue of plants, materials and labour, with optional extras and tax.Explore
-
Maintenance contractsGarden care agreements with repeating charges, a visit schedule and expiry dates you can see coming.Explore
- Garden design proposalsPhoto galleries, before-and-after shots, marked-up images, plans and a project timeline.
- Seasonal packagesGood, better, best packages and add-ons, sent to past clients in bulk.
- IntegrationsSend won jobs to Xero, QuickBooks, ServiceM8, simPRO and Google Calendar.
- TemplatesReal landscaping, lawn care and arborist templates, ready to make your own.
- Getting startedTemplate conversion, catalogue import, team set-up and training.
- FAQAnswers to the questions landscaping businesses ask most.
Signing and payment questions
Are QuoteCloud eSignatures legally binding?
Yes. QuoteCloud eSignatures are legally binding and eIDAS compliant, protected with 256-bit encryption and hosted on AWS. Every completed document includes a certificate of authenticity and an audit trail. You can also ask signers to enter a one-time passcode before they sign. eSignatures are included on every plan, including Free.
Do my clients need an account to sign a landscaping quote?
No. Clients open the proposal from a link and sign on a phone, tablet or desktop by drawing, typing or uploading a signature. There is nothing to install and no account to create. You can also have a client sign in person on your device during a site visit.
Can clients pay a deposit when they sign?
Yes. With Stripe or PayPal connected, the client pays right after accepting and signing, on the same page. You set the payment per document as a percentage, a fixed amount or the full amount, and it fills in from the price table. Accepting payments is on Essentials and above.
Which payment gateways can landscapers use?
QuoteCloud takes payments through Stripe (card payments) and PayPal. You need an account with the gateway, and availability and transaction fees vary by region and provider. Each team in QuoteCloud can connect its own Stripe account, which suits businesses with separate design and maintenance teams.
Can two people sign the same garden proposal?
Yes. Add several signers, such as both owners of a property, and assign each their own eSignature blocks in as many places as you need. Each signature is recorded on the completed document with its certificate of authenticity and audit trail.
Can a manager approve a quote before it is sent?
Yes, on the Business plan and above. Approval workflows send a quote to the right approvers when it meets a condition, such as a total value or discount percentage above your limit. The approver approves or declines it, and only an approved quote goes on to be sent to the client.
Signed and paid before you leave the site
Free for 14 days. No credit card required.