Sign and print quotes, priced, proofed and signed off
Your estimating sheet sets the price lines, the artwork proof sits inside the quote, and the client approves it, signs and pays the deposit in one go.
- 5/5 on G2
- 4.2 on Capterra
- Building QuoteCloud since 2013
QuoteCloud is quoting and eSignature software for sign makers, commercial and packaging printers and large-format producers. Your estimating spreadsheet becomes a block in the quote and its cells set each line's description and unit price. Run lengths sit side by side as one choice, the artwork proof goes inside, and the client approves it, signs and pays a deposit.
Last reviewed by the QuoteCloud team
An engineered drawing of a single-storey café shopfront from a fictional sign maker, Morrowgate Print & Signs: a fascia panel 4,800 × 900 mm on stand-off fixings with its cut path highlighted, a frosted vinyl band on the window and a projecting lightbox, with numbered callouts, a circular detail of the panel standing off the wall and a key. Beside it, the estimating sheet: cell B2 holds the 4,800 mm width, B4 works out 4.32 m² with =B2*B3/1000000, and D10, the fascia line's price of $995.00, is connected to the quote. The quote card for Copperleaf Café takes turns through three choices: the fascia only, $2,084.50 inc tax; with the window vinyl, $2,223.10; and with the lightbox too, $3,851.10, each with a 50% deposit on signing.
Morrowgate Print & Signs · MP-S-2417
Estimating sheet · Job
- B2
Fascia width (mm)4,800 - B4
=B2*B3/10000004.32 m² - D10
=B6*(D7+D8)+B9*Rates!B9$995.00
MPShopfront signage for Copperleaf CaféLena Marchetti
Total inc tax$2,084.50
50% deposit on signing · $1,042.25
Fascia only
Total inc tax$2,223.10
50% deposit on signing · $1,111.55
With the window vinyl
Total inc tax$3,851.10
50% deposit on signing · $1,925.55
Vinyl + projecting lightbox
From a spec in the inbox to a priced draft, with MCP
Most sign and print work arrives as a spec: an email, a website form, a "same as last time". With QuoteCloud's MCP service, an AI assistant you connect can be set up to turn it into a draft quote from your template and product library, for your estimator to check and send.
1 The email, as Marcus sent it
The request
Carton quote, please. Hi Rafe, can you quote 1,200 printed cartons, 2 colours, same size as the sample we dropped in (240 × 160 × 90 mm), kraft board? Delivered to our Northgate warehouse by mid-March. Thanks, Marcus
- Quantity
- 1,200
- Size
- 240 × 160 × 90 mm
- Board
- Kraft
- 2 colours
- Deliver to
- Northgate warehouse
- Needed by
- Mid-March
2 What your AI assistant can be set up to do
- Finds the clientFernhollow Tea Co., with Marcus Vale as the contact
- Reads the spec1,200 · 240 × 160 × 90 mm · kraft · 2 colours · Northgate · mid-March
- Creates a draft from your template"Printed carton quote", with the spec as data items
- Adds lines from your product libraryCartons at 1,200, with 2,500 and 5,000 as alternatives; forme; delivery
- Checks your approval rulesUnder $5,000 with no discount: no approval needed
Illustrative: with QuoteCloud's MCP service, an AI assistant you connect can be set up to take steps like these, within the access you give it. They are examples, not a fixed list of tools.
3 A draft from your carton template
Gift-range cartons for Fernhollow Tea Co.
For Marcus Vale · MP-P-3108
Your cartons
Cartons · choose a quantityChoose one
One-off
- Subtotal
- $2,323.00
- Tax (10%)
- $232.30
- Total
- $2,555.30
RORafe Okonjo reviews itChecks the board price and the forme, attaches the dieline proof, sends.
Sent to Marcus Vale for proof sign-off and signature demo, nothing sent
1 The website form, as Jonah filled it in
The request
Stand 14 at the regional health expo, 3 m × 2.5 m. We need a back wall, two pull-up banners and something for the counter. Logo files attached.
- Stand
- 3 m × 2.5 m
- Back wall
- 1
- Pull-up banners
- 2
- Counter
- 1
- Event
- Fri 4 Dec
orrin-logo-files.zip, as sent
2 What your AI assistant can be set up to do
- Reads the formStand 3 m × 2.5 m · back wall · 2 banners · counter · Fri 4 Dec
- Creates a draft from your template"Display & large-format quote", with the stand details as data items
- Adds lines from your product library3 m pop-up wall, 2 roller banners, counter wrap; spare set as an option
- Checks your approval rulesOver $2,500, so it goes to Ines for approval before it can be sent
Illustrative: with QuoteCloud's MCP service, an AI assistant you connect can be set up to take steps like these, within the access you give it. They are examples, not a fixed list of tools.
3 A draft from your display template
Stand 14 graphics for Orrin Health
For Jonah Pereira · MP-L-1186
Your stand graphics
Display
OptionsTick to add
- Subtotal
- $2,760.00
- Tax (10%)
- $276.00
- Total
- $3,036.00
RORafe Okonjo reviews itConfirms the stand size with Jonah, then submits it for Ines to approve.
Sent to Jonah Pereira for proof sign-off and signature demo, nothing sent
1 The reorder request
The request
Hi Rafe, same shipper cartons as last November please, 2,500 again. Can they land before the 20th? Marcus
- Last job
- MP-P-2711 · Nov 2025
- Quantity
- 2,500
- Artwork
- No changes
- Needed by
- Before the 20th
2 What your AI assistant can be set up to do
- Finds last year's jobMP-P-2711: 2,500 shipper cartons, November 2025
- Prepares the reorder as a draftSame lines and artwork, at this year's prices from your product library
- Notes what's on fileThe cutting forme is kept from last time: a $0 line
- Checks your approval rulesNone apply
Illustrative: with QuoteCloud's MCP service, an AI assistant you connect can be set up to take steps like these, within the access you give it. They are examples, not a fixed list of tools.
3 A draft from last year's job
Shipper cartons, as last November
For Marcus Vale · MP-P-3240
Your reorder
Cartons
- Subtotal
- $2,495.00
- Tax (10%)
- $249.50
- Total
- $2,744.50
RORafe Okonjo reviews itConfirms this year's board price and the delivery date, sends.
Sent to Marcus Vale for proof sign-off and signature demo, nothing sent
- Drafts, not sends. What the assistant prepares waits as a draft for your estimator.
- Your approval rules still apply. A big total or discount still goes In Review (Business).
- A person sends it. Nothing reaches the client until someone on your team sends it.
- It reads only what you allow. You choose which clients, products and documents it can see.
Illustrative, with fictional data: nothing is sent. QuoteCloud's MCP service lets an AI assistant work with QuoteCloud on the Essentials plan and up; what it can do is what your set-up allows, and what it prepares is a draft. The assistant reads your figures: it doesn't invent prices, and QuoteCloud does no prepress or production planning.
Try it: the sign estimate that prices itself
Change the fascia size, the material or the install hours in Rafe's sheet and watch the connected lines follow. Then tick an option as Lena would, check the proof, approve it, sign and pay the deposit.
{"m":{"defaults":{"w":4800,"h":900,"mat":"acm","fin":"print","hrs":4,"sel":["vinyl"]},"mats":[{"id":"acm","name":"3 mm ACM","rate":78},{"id":"acr","name":"5 mm acrylic","rate":112},{"id":"pvc","name":"10 mm PVC foam board","rate":54}],"fins":[{"id":"print","name":"printed + laminated","rate":64},{"id":"vinyl","name":"cut vinyl lettering","rate":46}],"waste":0.15,"fab_h_per_m2":0.5,"fab_rate":95,"crew":2,"inst_rate":90,"vinyl":{"w":3600,"h":500,"rate":60},"artwork":180,"lightbox":1480,"deposit_percent":50,"tax":0.1,"minimum":450},"lines":{"panel":{"desc":"Job!B10","price":"Job!D10"},"install":{"desc":"Job!B13","price":"Job!D13"},"vinyl":{"desc":"Job!B14","price":"Job!D14"}}}
Rafe Okonjo's view · the estimating sheet in the editor Demo · fictional data
4,800
Job
| Row | A | B | C | D |
|---|---|---|---|---|
| 1 | Item | Value | Unit | Line price |
| 2 | Fascia width | mm | ||
| 3 | Fascia height | mm | ||
| 4 | Area | 4.32 | m² | |
| 5 | Waste allowance | 15% | ||
| 6 | Billed area | 5.0 | m² | |
| 7 | Material | per m² | $78 | |
| 8 | Finish | per m² | $64 | |
| 9 | Fabrication | 3 | h | |
| 10 | Fascia panel line | Fascia panel 4,800 × 900 mm, 3 mm ACM, printed + laminated | $995.00 | |
| 11 | Install hours | h | ||
| 12 | Installers | 2 | people | |
| 13 | Installation line | Installation: 2 installers × 4 h | $720.00 | |
| 14 | Window vinyl line | Window frost vinyl band 3,600 × 500 mm | $126.00 | |
Check
| Row | A | B |
|---|---|---|
| 1 | Check | Value |
| 2 | Quote total (inc tax) | Price table$2,223.10 |
| 3 | Fascia area | 4.32 |
| 4 | Price per m² (check) | $515 |
| 5 | Minimum job | $450 |
| 6 | Minimum check | OK |
Rates
| Row | A | B | C |
|---|---|---|---|
| 1 | Rate | $ | Per |
| 2 | 3 mm ACM | 78 | m² |
| 3 | 5 mm acrylic | 112 | m² |
| 4 | 10 mm PVC foam board | 54 | m² |
| 5 | Finishes | ||
| 6 | printed + laminated | 64 | m² |
| 7 | cut vinyl lettering | 46 | m² |
| 8 | Fabrication h per m² | 0.5 | h |
| 9 | Fabrication | 95 | hour |
| 10 | Installer | 90 | hour |
| 11 | Frost vinyl | 60 | 3,600 × 500 mm |
- Typed in
- Your assumption
- Connected to the price table
Connected cells
- Job!D10 → fascia panel line · unit price $995.00
- Job!D13 → installation line · unit price $720.00
- Job!D14 → window vinyl line · unit price $126.00
- Price table total → Check!B2 $2,223.10
Lena Marchetti's view · the quote and proof
Sign package quote
Shopfront signage for Copperleaf Café
Prepared for Lena Marchetti · Valid until Wed 9 Dec 2026
Approve the proof, sign and pay the deposit
Tick each check on the proof to approve it.
Proof approved · quote signed · deposit paid
Deposit (50%)$1,111.55Paid via Stripe · demo, nothing charged
Signed online · certificate of authenticity attached
A demo with a fictional business: nothing is sent, stored or charged. In QuoteCloud the sheet is a Spreadsheet block you build once in your quote template, with your own formulas and rates, or import from your existing .xlsx. Any cell connects to a price line's description and unit price, and the price table total comes back into a cell (Essentials and up). The proof and the colours on screen are a guide: QuoteCloud carries the proof and the signature, and does no prepress or colour proofing. The deposit is paid through Stripe or PayPal on signing.
Signed off
The proof, the price and the deposit, in one signature
The client approves the artwork in the same document they sign, so the proof they approved, the price they accepted and the deposit they paid sit together under one certificate of authenticity.
Artwork proofs & sign-offArtwork proof Proof 2 · Rev B
- Proof 1 → 2: the tagline now reads "Café · Bakery · Open 7 days", as you asked.
Colours on screen are a guide only: printed and lit colours can differ from your screen. Ask for a printed sample if colour is critical.
Proof approved by Lena Marchetti, Owner · Tue 10 Nov 2026 · signed online
Send your next sign or print quote from QuoteCloud
Free for 14 days, no credit card required. Send us your estimating spreadsheet and a current quote and we'll convert one template for you during the trial.
A packaging quote, page by page
Fernhollow's carton quote as Marcus reads it: his request, the run sheet, the run lengths, the dieline proof, and the signature.
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Page 1 of 6MP Morrowgate Print & SignsPrinted carton quote MP-P-3108 Sample · fictional business
Printed carton quote
Gift-range cartons for Fernhollow Tea Co.
Prepared for Marcus Vale · Mon 9 Nov 2026 · Valid until Wed 9 Dec 2026
Printed kraft cartons for the new gift range, quoted at the 1,200 you asked for, with 2,500 and 5,000 as alternatives so you can see how the unit price falls with the run.
Cover
Opens on the job
A cover from the carton template, with the run lengths explained in the intro.
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Page 2 of 6MP Morrowgate Print & SignsPrinted carton quote MP-P-3108 Sample · fictional business
Your request
EmailMarcus Vale, Fernhollow Tea Co. · Mon 9 Nov, 7:42 amCarton quote, please. Hi Rafe, can you quote 1,200 printed cartons, 2 colours, same size as the sample we dropped in (240 × 160 × 90 mm), kraft board? Delivered to our Northgate warehouse by mid-March. Thanks, Marcus
- Quantity
- 1,200
- Size
- 240 × 160 × 90 mm
- Board
- Kraft
- 2 colours
- Deliver to
- Northgate warehouse
- Needed by
- Mid-March
The request
His email, quoted
The spec as Marcus wrote it, with quantity, size, board and delivery as data items.
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Page 3 of 6MP Morrowgate Print & SignsPrinted carton quote MP-P-3108 Sample · fictional business
Run sheet
Carton run · Morrowgate.xlsxSpreadsheet blockB8 fx=ROUNDUP(B7/1200,2)Run
Row A B C D 1 Quantity 1,200 2,500 5,000 2 Board per carton $0.62 $0.62 $0.62 3 Ink per colour $0.07 $0.07 $0.07 4 Colours 2 2 2 5 Die-cut & glue $0.18 $0.18 $0.18 6 Make-ready $420 $420 $420 7 Run cost $1,548 $2,770 $5,120 8 Unit price $1.29 $1.11 $1.03 - Typed in
- Your assumption
- Connected to the price table
Run sheet
The workings, if you show them
Board, ink, die-cut and make-ready per run length in a Spreadsheet block; row 8 sets each unit price.
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Page 4 of 6MP Morrowgate Print & SignsPrinted carton quote MP-P-3108 Sample · fictional business
Your cartons
ItemQtyUnit priceAmountCartons · choose a quantityChoose one
1,200 printed cartons, 240 × 160 × 90 mmKraft board, 2 colours one side1,200 $1.29 $1,548.002,500 printed cartons, 240 × 160 × 90 mmSame spec, longer run2,500 $1.11 $2,775.005,000 printed cartons, 240 × 160 × 90 mmSame spec, longest run5,000 $1.03 $5,150.00One-off
Cutting formeKept on file for reorders1 $680.00 $680.00Pallet delivery to NorthgateOne drop, tail-lift1 $95.00 $95.00- Subtotal
- $2,323.00
- Tax (10%)
- $232.30
- Total
- $2,555.30
- Deposit on signing (30%)
- $766.59
Price
Three run lengths, one choice
1,200, 2,500 or 5,000 as a single choice, with the forme and delivery as one-off lines. Quantity breaks.
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Page 5 of 6MP Morrowgate Print & SignsPrinted carton quote MP-P-3108 Sample · fictional business
Dieline & artwork proof Proof 1
Size 240 × 160 × 90 mm, regular slotted carton Stock Kraft board Colours 2 inks: forest green and black Cut line Crease Colours on screen are a guide only, and ink on kraft prints darker than it looks here. We can run a press proof on request.
Awaiting the client's approval · Proof 1
Proof
The dieline proof
Cut and crease lines, the two inks, and the checks Marcus confirms. Proof approval.
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Page 6 of 6MP Morrowgate Print & SignsPrinted carton quote MP-P-3108 Sample · fictional business
Accept, sign and pay
Marcus Vale · Operations manager, Fernhollow Tea Co.
Signed online · Thu 12 Nov, 3:40 pm
Deposit on signing (30%)
$766.59
Paid via PayPalPay with card or PayPal
CardPayPalCertificate of authenticity and audit trail attached
Sign
Signed, deposit paid
Approved and signed online, with a 30% deposit through PayPal and a certificate of authenticity.
What changes when the quote carries the job
The jobs a sign or print sales team does every week, before and after QuoteCloud.
Print runs, displays and reorders, the same way
The sheet, the choices, the proof and the signature, set up for each kind of job a sign and print business quotes.
Run sheet
=ROUNDUP(C9/5000,2)
Run
| Row | A | B | C | D |
|---|---|---|---|---|
| 1 | Copies | 2,500 | 5,000 | 7,500 |
| 2 | Press sheets per copy | 1.5 | 1.5 | 1.5 |
| 3 | Spoilage | 4% | 4% | 4% |
| 4 | Press sheets | 3,900 | 7,800 | 11,700 |
| 5 | Stock, 130 gsm gloss | $0.24 | $0.24 | $0.24 |
| 6 | Print, 4 colours both sides | $0.16 | $0.16 | $0.16 |
| 7 | Make-ready & plates | $640 | $640 | $640 |
| 8 | Fold, stitch & trim | $0.09 | $0.09 | $0.09 |
| 9 | Job price | $2,425 | $4,210 | $5,995 |
| 10 | Unit price | $0.97 | $0.85 | $0.80 |
- Typed in
- Your assumption
- Connected to the price table
Your print run
A5 programmes, 24 pages · choose a runChoose one
Add-onsTick to add
Delivery
- Subtotal
- $4,555.00
- Tax (10%)
- $455.50
- Total
- $5,010.50
Festival programmes at three run lengths
The run sheet works out press sheets, stock, make-ready and finishing for 2,500, 5,000 and 7,500 copies, and row 10 sets each line's unit price. Adele picks 5,000 and ticks the posters.
- Unit price per run from your sheet
- Run lengths as one choice
- Add-ons the client ticks
Your request
Stand 14 at the regional health expo, 3 m × 2.5 m. We need a back wall, two pull-up banners and something for the counter. Logo files attached.
- Stand
- 3 m × 2.5 m
- Back wall
- 1
- Pull-up banners
- 2
- Counter
- 1
- Event
- Fri 4 Dec
orrin-logo-files.zip, as sent
Your stand graphics
Display
OptionsTick to add
- Subtotal
- $2,760.00
- Tax (10%)
- $276.00
- Total
- $3,036.00
Document workflow
In ReviewTriggered when Total value greater than $2,500
- ICInes CallowayDirectorWaiting
Must be approved before it can be sent.
- Approval request sent by Rafe Okonjo
Approval workflow · Business plan
A website enquiry, priced, then approved
Jonah's form becomes a stand quote with a back wall, two roller banners and a counter wrap. It's over $2,500, so it waits In Review until Ines approves it.
- The enquiry kept with the quote
- Approval on total value (Business)
- A spare set as an option
Approval workflow: Business plan
Large-format, banners & displaysYour request
Hi Rafe, same shipper cartons as last November please, 2,500 again. Can they land before the 20th? Marcus
- Last job
- MP-P-2711 · Nov 2025
- Quantity
- 2,500
- Artwork
- No changes
- Needed by
- Before the 20th
Your reorder
Cartons
- Subtotal
- $2,495.00
- Tax (10%)
- $249.50
- Total
- $2,744.50
Last year's cartons, at this year's prices
Marcus asks for the same again. The draft carries last year's lines and artwork at current prices, with the cutting forme on file at $0.
- Built from the last job
- Forme and artwork on file
- Signed in a minute
From proof to install
Install notes
- Install on a weekday from 6 am, finished before the café opens.
- We remove and dispose of the old fascia sign.
- Power for the lightbox is connected by your own electrician.
- Allow 5 working days from proof approval to install.
LMLena MarchettiCould the frost band sit a little higher, above the tables?
MPRafe, MorrowgateYes: Proof 2 moves it up to 1,200 mm from the floor.
From proof approval to install day
Print, fabrication, the lightbox build and the install as a Gantt chart in the quote, with the install notes and Lena's question answered beside them.
- Gantt chart (Business)
- Install notes in the quote
- Comments answered in place
Gantt charts: Business plan
Deposits, sign-off & install bookingFrom the spec to a signed job in five steps
What happens between the first email and your production team seeing an approved proof and a paid deposit.
- 1
The spec comes in
By email, a website form or the phone; an AI assistant can prepare the draft.
- 2
Your sheet prices it
Sizes and counts go into your estimating sheet; connected cells set each line.
- 3
Offer the choices
Run lengths as one choice and options to tick.
- 4
Proof in the quote
The artwork proof goes inside, and comments are answered in place.
- 5
Approved, signed, paid
The client signs and pays the deposit through Stripe or PayPal.
Built around the way sign and print is sold
The same sheet, choices, proofs and signatures, set up for each kind of business.
Sign makers & installers
Fascias, lightboxes and window graphics, with the install.
Sign packagesCommercial printers
Run lengths side by side, from your run sheet.
Print runsPackaging printers
Cartons and labels with the dieline proof.
Packaging quotesLarge-format & display
Banners, stands and hoardings by the square metre.
Large formatArtwork coordinators
Proofs approved with a signature, not a reply.
Proof approvalEstimators with full inboxes
Spec emails turned into drafts to check.
AI quotingAccount managers
Reorders drafted from the last job.
ReordersEstimating leads
One sheet and one materials library for everyone.
Materials library
Connected to your website, CRM, accounts and job system
Your website quote form or web-to-print shop can create a quote through the QuoteCloud API, Zapier or Make, and an AI assistant can work with QuoteCloud through MCP, from the Essentials plan. HubSpot connects through Zapier and Pipedrive through Zapier or Make; Xero and QuickBooks Online are native on Business, otherwise through Zapier; your print MIS or job system through Zapier, Make or the API.
- AI Your AI assistantSpec emails to draft quotes · MCP
- API QuoteCloud APIWebsite quote forms and web shops
- Za ZapierSigned jobs to your other apps
- Mk Make.comScenarios for your workflow
- MIS Your print MIS or job systemThrough Zapier, Make or the API
-
HubSpotCRM · via Zapier
- Pd PipedriveCRM · via Zapier or Make
-
XeroNative on Business, or Zapier
-
QuickBooks OnlineNative on Business, or Zapier
-
StripeDeposits paid on signing
-
PayPalDeposits paid on signing
-
Microsoft TeamsDocument updates, comments, actions
How sign and print businesses connect QuoteCloud All integrations
Templates to start your sign and print quotes
Real QuoteCloud quote, estimate and sign-off templates. Add your Spreadsheet block, your materials and stocks, and a proof block, and send.
-
Quote template
Price Quote
A product-based price quote for goods and items: a clean base for print runs, reorders and stock signs.
View template
-
Estimate template
Modern Business Estimate
Clearly organised sections for the job, costs and timing: a good fit for a sign package.
View template
-
Proposal template
Product Sales
A general product sales proposal: add your packaging range, quantities and the proof.
View template
-
Sign-off template
Project Customer Acceptance Form
A project sign-off with eSignature: the base for a proof approval or an install handover.
View template
Everything a sign and print business sends
From the spec in the inbox to the signed-off proof, for sign makers, printers, packaging suppliers and display producers.
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From emailed spec to priced draft, with MCPAn AI assistant connected through QuoteCloud's MCP service turns specs and enquiries into drafts your estimator checks.Explore
-
Artwork proofs & sign-offThe proof inside the quote: the client checks it, comments, and approves it with the same signature.Explore
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Print runs & quantity breaksQuote 2,500, 5,000 and 7,500 side by side as one choice, each unit price from your run sheet.Explore
- Shopfront & signage packagesFascia, lightbox, window graphics and install as one quote, with each sign sized and priced from your sheet.
- Packaging & carton quotesCartons, labels and printed boxes with the dieline proof, the forme and the run lengths in one document.
- Large-format, banners & displaysBanners, exhibition stands, hoardings and vehicle graphics, priced by the square metre and signed before production.
- Estimating sheets that price the quoteYour m² and run-cost calculator as a Spreadsheet block: cells set each line's description and unit price.
- Materials, stocks & finishes librarySubstrates, stocks, finishes and labour rates in your product library, with costs and margins your clients never see.
- Deposits, sign-off & install bookingA deposit or full payment on signing through Stripe or PayPal, then the steps to install day in the quote.
- Reorders & repeat jobsLast year's job as this year's draft: same lines and artwork, current prices, forme and plates on file.
- Website, CRM, accounting & MIS integrationsWebsite quote forms, your print MIS or job system, HubSpot, Pipedrive, Xero and QuickBooks, connected the way each one really connects.
- Templates for sign & print quotesReal QuoteCloud quote, estimate and sign-off templates, ready for your sheet, price book and proofs.
- QuoteCloud implementation for sign & printYour estimating sheet rebuilt as a block, your materials loaded, templates converted and estimators trained.
- FAQAnswers to the questions sign makers, printers and packaging suppliers ask most.
Sign and print quote questions, answered
What is QuoteCloud for sign and print businesses?
QuoteCloud is quoting, proposal and eSignature software for sign makers, commercial printers, packaging printers and large-format and display producers. You send quotes from your own templates, with your estimating sheet inside, your materials and stocks as price lines, run lengths and options the client chooses, the artwork proof, the signature and a deposit paid on signing.
Can my estimating spreadsheet set the prices in the quote?
Yes. Build your calculator as a Spreadsheet block in your quote template, or import your existing .xlsx. Any cell can be connected to a price line's description and unit price, so the area, material, finish and install hours your formulas work out become the lines the client sees. Quantities and options stay on the price table as usual.
Can I quote several run lengths in one quote?
Yes. Put each run length on its own line in a single-choice group, for example 2,500, 5,000 and 7,500, each with its unit price from your run sheet. The client picks one and the total follows. The breaks are your own figures from your sheet: QuoteCloud doesn't apply quantity-break rules by itself.
Can the client approve the artwork proof inside the quote?
Yes. Add the proof as an image or PDF block with your checks, and the client approves it with the same legally binding signature they use for the quote, after asking any questions in the comments. The signed document carries a certificate of authenticity. Preflight, imposition and file checks stay with your artwork team.
Are the colours on screen accurate?
No screen is a colour proof, and QuoteCloud doesn't do colour proofing. Say so on your proof, as the samples here do, and offer a printed or press proof when colour is critical. QuoteCloud carries the proof and records the client's approval; colour management stays in your workflow.
How does AI quoting with MCP work?
QuoteCloud's MCP service, on the Essentials plan and up, lets an AI assistant you connect work with QuoteCloud. It can be set up to read a spec email or enquiry, find the client, create a draft from your template and add lines from your product library. What it prepares is a draft: your approval rules still apply and nothing is sent until a person sends it.
Can I take a deposit before a job goes into production?
Yes, from the Essentials plan. Set a deposit as a percentage or a fixed amount, or ask for full payment, and the client pays through Stripe or PayPal as they sign. The balance is your own invoice: QuoteCloud doesn't offer instalments, payment reminders or automatic billing.
Can QuoteCloud help with reorders?
Yes. Duplicate last year's quote and update the prices, or have your automation or AI assistant prepare the reorder as a draft from the previous job. Lines such as a cutting forme or plates kept on file can go in at $0, so the client sees what's included.
Does QuoteCloud replace my print MIS or schedule production?
No. QuoteCloud does the quote, the proof approval, the signature and the deposit. It doesn't do prepress, production scheduling, job tickets or stock control. Your print MIS or job system can connect through Zapier, Make or the QuoteCloud API, for example to create a job when a quote is signed.
Can a website quote form create a quote?
Yes. From the Essentials plan your website or its automation can create a quote from your template through the QuoteCloud API, Zapier or Make, filling data items and adding price-table rows. Zapier can also write values into Spreadsheet block cells. It doesn't tick options or choose content blocks. API and Zapier documents carry a per-document fee.
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