Artwork proofs approved with a signature, not a reply
The proof sits inside the quote with your checks; the client asks questions in the comments, then approves it and signs in one step.
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With QuoteCloud the artwork proof goes into the quote as an image or PDF block with the printer's own checks (spelling, sizes, colour disclaimer). The client comments, the team answers with a new proof, and the client approves by signing, with a certificate of authenticity. QuoteCloud does no preflight or colour proofing: screen colour is a guide.
Last reviewed by the QuoteCloud team
An engineered drawing of a fascia sign proof, Proof 2 Rev B for Copperleaf Café from a fictional sign maker, Morrowgate Print & Signs, lying on a light table: the flat 4,800 × 900 mm artwork with crop marks, a highlighted cut line, a registration mark and dimension strings, and a circular loupe detail magnifying the corner with its crop mark and cut line. Beside it the proof's three checks tick one by one: spelling, wording and phone numbers; sizes and positions; and that colours on screen are a guide only. Then the proof is approved and the quote signed by Lena Marchetti on Tue 10 Nov 2026, with a certificate of authenticity.
The proof, its checks and the questions, all in the quote
Juno places the proof in Lena's quote as an image block, with Morrowgate's own wording: the size, stock and colours, what changed since the last round, and three statements Lena confirms before she approves.
Lena's question about the frost band is answered in the comments. When she's happy, she approves the proof and signs the quote in one step, so the artwork she approved, the price she accepted and the deposit she paid sit together under one certificate of authenticity.
- The proof as an image or PDF block (Starter and up)
- Your checks and your colour disclaimer, written once in the template
- Comments and replies kept with the quote
Artwork proof Proof 2 · Rev B
- Proof 1 → 2: the tagline now reads "Café · Bakery · Open 7 days", as you asked.
Colours on screen are a guide only: printed and lit colours can differ from your screen. Ask for a printed sample if colour is critical.
Proof approved by Lena Marchetti, Owner · Tue 10 Nov 2026 · signed online
Install notes
- Install on a weekday from 6 am, finished before the café opens.
- We remove and dispose of the old fascia sign.
- Power for the lightbox is connected by your own electrician.
- Allow 5 working days from proof approval to install.
Lena MarchettiCould the frost band sit a little higher, above the tables?
Rafe, MorrowgateYes: Proof 2 moves it up to 1,200 mm from the floor.
Approve the proof, sign and pay
Lena Marchetti · Owner, Copperleaf Café
Signed online · Tue 10 Nov, 8:12 am
Deposit on signing (50%)
$1,111.55
Paid via StripePay with card or PayPal
Certificate of authenticity and audit trail attached
Proof 1, the comment, Proof 2: the whole round on record
Lena asks for a change in the comments, Juno revises the artwork and sends Proof 2 as a new version of the quote, and the change is ringed so it's easy to check.
Artwork proof Proof 1 · Rev A
- First proof from your logo files.
Colours on screen are a guide only: printed and lit colours can differ from your screen. Ask for a printed sample if colour is critical.
Superseded by a revised proof · sent Mon 9 Nov 2026
2 What changed, and why
Lena MarchettiMon 9 Nov, 4:10 pmLove it. Can the tagline say we're open 7 days now?
Juno Albrecht, Artwork coordinatorMon 9 Nov, 5:02 pmDone in Proof 2: "Café · Bakery · Open 7 days". Nothing else has moved.
Revised version saved: Proof 1 stays in the version historyVersion history: Business plan
Artwork proof Proof 2 · Rev B
- Proof 1 → 2: the tagline now reads "Café · Bakery · Open 7 days", as you asked.
Colours on screen are a guide only: printed and lit colours can differ from your screen. Ask for a printed sample if colour is critical.
Proof approved by Lena Marchetti, Owner · Tue 10 Nov 2026 · signed online
Sample artwork from a fictional business. Comments and replies are on every plan; keeping earlier versions of a quote is version history, on the Business plan. QuoteCloud carries the proof and the client's approval: preflight, file checks and colour proofing stay with your artwork team.
What to ask the client to check
The checks sign makers and printers write into their proof blocks, so the approval means something.
Wording and numbers
Spelling, phone numbers, web addresses, opening hours.
Sizes and positions
Overall size, where it sits, mounting height and fixings.
Cut, crease and folds
For packaging: panel order, flaps, glue tab and barcode area.
Colour is a guide
Screens differ: offer a printed or press proof when colour matters.
Stock and finish
Substrate, laminate or varnish, as quoted on the price lines.
Questions first
Comments before approval, answered where the client can see them.
Which round
Proof number and revision on every proof, so everyone approves the same one.
Approve and sign together
The proof and the price under one signature and certificate.
Add a proof block to your quote template
Free for 14 days, no credit card required. Write your checks and colour disclaimer once and every proof carries them.
Packaging too
A dieline approved before anything is cut
Fernhollow's carton proof shows the cut and crease lines, the glue tab and the two inks, with a press proof on the board offered for colour.
Packaging & carton quotesDieline & artwork proof Proof 1
Colours on screen are a guide only, and ink on kraft prints darker than it looks here. We can run a press proof on request.
Awaiting the client's approval · Proof 1
Get a proof signed off in five steps
From the first proof to an approved, signed and paid job.
Attach the proof
An image or PDF block in the quote, with size, stock and colours.
List the checks
Wording, sizes and the colour disclaimer, from your template.
Answer the comments
The client asks; you reply in the quote.
Send a new round
A revised version with the change noted (version history on Business).
Approve and sign
One signature for the proof and the price, then the deposit.
Proof approval questions, answered
How does a client approve an artwork proof in QuoteCloud?
Put the proof in the quote as an image or PDF block with the checks you want confirmed. The client reads it, asks any questions in the comments, then approves it by signing the quote. The signed document carries a certificate of authenticity and an audit trail.
Is the colour on screen accurate?
No screen is a colour proof, and QuoteCloud doesn't do colour proofing or colour management. Say so in your proof's disclaimer, as the samples here do, and offer a printed or press proof when colour is critical.
Does QuoteCloud check artwork files?
No. Preflight, PDF checks, imposition and file preparation stay with your artwork or prepress team. QuoteCloud carries the proof you attach and records the client's approval with their signature.
What happens when the client asks for a change?
Answer in the comments, revise the artwork and send the next proof round, noting what changed. On the Business plan the earlier version stays in the version history, so you can show what was asked for and when.
Can the client mark up the proof themselves?
Clients comment on the quote and reply to your answers; that's how changes are asked for. The image editor (Starter and up) is for your team, for example to mark up a site photo or highlight a change on the proof before you send it.
Everything a sign and print business sends
From the spec in the inbox to the signed-off proof.
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Shopfront & signage packagesFascia, lightbox, window graphics and install as one quote, with each sign sized and priced from your sheet.Explore
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Packaging & carton quotesCartons, labels and printed boxes with the dieline proof, the forme and the run lengths in one document.Explore
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Deposits, sign-off & install bookingA deposit or full payment on signing through Stripe or PayPal, then the steps to install day in the quote.Explore
- Print runs & quantity breaksQuote 2,500, 5,000 and 7,500 side by side as one choice, each unit price from your run sheet.
- Large-format, banners & displaysBanners, exhibition stands, hoardings and vehicle graphics, priced by the square metre and signed before production.
- Estimating sheets that price the quoteYour m² and run-cost calculator as a Spreadsheet block: cells set each line's description and unit price.
- Materials, stocks & finishes librarySubstrates, stocks, finishes and labour rates in your product library, with costs and margins your clients never see.
- From emailed spec to priced draft, with MCPAn AI assistant connected through QuoteCloud's MCP service turns specs and enquiries into drafts your estimator checks.
- Reorders & repeat jobsLast year's job as this year's draft: same lines and artwork, current prices, forme and plates on file.
- Website, CRM, accounting & MIS integrationsWebsite quote forms, your print MIS or job system, HubSpot, Pipedrive, Xero and QuickBooks, connected the way each one really connects.
- Templates for sign & print quotesReal QuoteCloud quote, estimate and sign-off templates, ready for your sheet, price book and proofs.
- QuoteCloud implementation for sign & printYour estimating sheet rebuilt as a block, your materials loaded, templates converted and estimators trained.
- FAQAnswers to the questions sign makers, printers and packaging suppliers ask most.
Proofs approved with a signature, not a reply
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