Certificates of translation, in your own words
Your statement of accuracy, laid out once and locked, with the document details filled in and your translator's signature.
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A certificate of translation is your agency's own statement. In QuoteCloud you design it once as a template, lock the statement wording (Business), fill in the document, languages, translator and reference for each job, and send it for your translator to sign. QuoteCloud adds a certificate of authenticity for the signature; it doesn't certify the translation.
Last reviewed by the QuoteCloud team
An engineered axonometric drawing on a desk: the original German document as a short stack of pale sheets, the English translation as a taller stack beside it, and on top of the translation a fictional agency's certificate of translation lying flat. The certificate has a header band, its statement of accuracy outlined as a locked block, four rows of document details, the agency's own drawn seal and the translator's signature line. An orange route runs from the original to the translation to the signature line. A circular detail magnifies the seal and notes that it is Larkmoor's own seal, not an authority's stamp. Cards below show certificate LM-C-0521 for Marlowe & Finch LLP: a share purchase agreement of 18 pages, German to English, translator Elke Hartmann, moving from statement locked to details filled in to signed on Friday 6 November; and who provides what: the statement and the translator's signature are the agency's, QuoteCloud provides the locked template, online signing and a certificate of authenticity for the signature.
Your statement, locked once and signed every time
Larkmoor's certificate of translation is a QuoteCloud template. The statement of accuracy is a locked block, so the approved wording can't drift; the document, languages, pages, translator and client reference are filled in for each job.
Elke, the translator, signs it online. The signed certificate carries QuoteCloud's certificate of authenticity and audit trail, a record of who signed and when. The statement about the translation is Larkmoor's, and so is the judgement about what a receiving authority will accept.
- Statement wording in a locked block (Business)
- Details per job as data items in the template
- Signed by your translator, with an optional one-time passcode by email
eSignatures: every plan · content locking: Business
Larkmoor Language Services
Certificate of translation
LM-C-0521
I, Elke Hartmann, a professional translator working for Larkmoor Language Services, confirm that the attached English translation of the document described below is, to the best of my knowledge and belief, a true and accurate translation of the original German document.
- Document
- Share purchase agreement, 18 pages
- Languages
- German → English
- Translator
- Elke Hartmann · Larkmoor translator ID LT-114
- Client reference
- Marlowe & Finch LLP · MF-22-0918
- Pages translated
- 18 pages + 2 annexes
- Issued
- Fri 6 Nov 2026
This certificate is Larkmoor's statement about its own translation. Whether a receiving authority accepts it depends on that authority's requirements and the translator's own credentials.
Signed by the translator
Elke Hartmann · Translator, Larkmoor Language Services
Signed online · Fri 6 Nov 2026
Certificate
- Reference
- LM-C-0521
- Languages
- German → English
- Pages
- 18 + 2 annexes
- Issued
- Fri 6 Nov 2026
Certificate of authenticity and audit trail attached
What's yours, and what QuoteCloud adds
A certificate of translation is your agency's statement. QuoteCloud is how you lay it out, keep it consistent and get it signed.
Your agencyThe statement and everything it rests on
- The translationDone and checked by your linguists, in your own tools.
- The statement of accuracyYour wording, approved once by your managing director or quality manager.
- The translator and their credentialsWho translated it, their details and any credentials you state, all as your agency records them.
- What an authority acceptsWhether a receiving court, registry or institution accepts the certificate depends on its own requirements and your translator's credentials.
QuoteCloudThe template, the signing and the record
- A certificate templateYour layout, letterhead and seal, used for every certificate.
- Locked wordingThe statement as a locked block your project managers can't edit.Business
- Details per jobDocument, languages, pages and references as data items you fill in.Essentials and up
- Signing and its recordOnline signing, an optional one-time passcode by email, and a certificate of authenticity with an audit trail for the signature.
QuoteCloud never certifies a translation, checks a translator's credentials or tells you whether an authority will accept a certificate. Its certificate of authenticity records the signing, not the accuracy of the translation.
The quote that orders it, paid in full on signing
Marlowe & Finch need an 18-page share purchase agreement in English, proofread, with a signed certificate. Tobias sends a quote from Larkmoor's certified translation template: the translation per word, proofreading, the certificate itself, and options for a printed copy or express delivery.
Clara signs and pays the full amount through Stripe in one go, so the job starts without an invoice to chase. The certificate follows with the translation as its own signed document.
- Translation per word, proofreading and the certificate as lines
- Options the client ticks: printed copy, express
- Full payment on signing through Stripe or PayPal
Price tables and payments: Essentials and up
Approvals, signing & payment on acceptanceYour quote
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Translation | $1,285 | ||
Translation, German → English18 pages + 2 annexes · 6,240 source words
|
6240 words | $0.17 | $1,060.80 |
Proofreading by a second linguistAgainst the German original
|
1 | $180 | $180.00 |
Certificate of translationOur statement, signed by the translator, issued as a PDF
|
1 | $45 | $45.00 |
| Options Tick to add | |||
| 1 | $38 | $38.00 | |
| 1 | $265 | $265.00 | |
- Subtotal
- $1,285.80
- Tax (10%)
- $128.58
- Total
- $1,414.38
- Plus, monthly
- $0.00/mo
- Paid in full on signing (100%)
- $1,414.38
Accept, sign and pay
Clara Whitcombe · Senior associate
Signed online · Tue 3 Nov 2026
Paid in full on signing (100%)
$1,414.38
Paid via StripePay with card or PayPal
Certificate of authenticity and audit trail attached
Certificates the same every time
For agencies issuing certificates every week for legal, immigration, academic and corporate clients.
One approved wording
No more retyped Word files with last year's statement. The wording is locked in the template (Business).
Fewer typing slips
The reference, page count and languages come from the job's data items, not a copy-and-paste.
Signed where the translator is
Your translator signs online from wherever they work; no printing, scanning or posting to sign.
A record of the signing
Every signed certificate carries a certificate of authenticity and an audit trail.
With the translation attached
Attach the translated PDF to the certificate with the Attachments block (Essentials and up).
Know it arrived
Tracking shows when the client opened the certificate, so nobody asks whether it was received.
Issue your next certificate of translation from QuoteCloud
Free for 14 days, no credit card required. Send us your current certificate and we'll convert it into a template during the trial.
Your statement · your translator
The same approved wording on every certificate you issue
Lay the certificate out once, lock the statement, and let each job fill in only what changes. QuoteCloud records the signing; the statement stays yours.
How to issue a certificate of translation with QuoteCloud
Set up once, then a few minutes per certificate.
Build the template
Lay out your certificate with your letterhead, seal, statement and a details table.
Lock the statement
Lock the statement block so the approved wording can't be edited (Business plan).
Fill in the job
Create a certificate from the template and fill in the document, languages, pages and reference.
Send to your translator
Your translator signs online, with an optional one-time passcode by email.
Deliver it
Send the signed certificate to the client with the translation attached.
Certificate of translation questions
Does QuoteCloud certify translations?
No. A certificate of translation is your agency's own statement about its translation. QuoteCloud gives you a template to lay it out, can lock the wording on the Business plan, and lets your translator sign it online. The certificate of authenticity QuoteCloud adds records the signature, not the translation.
Will a court or government office accept our certificate?
That depends on the receiving authority's requirements and your translator's credentials, not on the software used to sign it. Check what the authority asks for; QuoteCloud doesn't decide or guarantee acceptance.
How do we stop staff changing the certificate wording?
Put the statement in its own block in your certificate template and lock it. Content locking is on the Business plan; project managers can still fill in the document details in the unlocked parts.
Can the translator sign without printing anything?
Yes. Send the certificate to the translator to sign online, with no account needed. You can add an optional one-time passcode by email, and the signed document carries a certificate of authenticity and an audit trail.
Can the translated document go with the certificate?
Yes. Attach the translated PDF to the certificate with the Attachments block, on Essentials and up, so the client receives both together.
How do clients pay for a certified translation?
Send a quote first. Set payment on signing to the full amount, or a deposit, through Stripe or PayPal on Essentials and up. The client pays as they sign and you start the job.
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Your certificate, your words, signed in minutes
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