Localisation project proposals clients sign before release
Languages, engineering, desktop publishing, in-context review and a release plan in one proposal, with options the client ticks and two signatures.
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A localisation proposal in QuoteCloud brings the scope together: translation by language, string extraction, screenshots and DTP, linguistic QA, optional glossary and voice-over work, a Gantt release plan (Business) and assumptions. Large totals wait for your approval (Business), then the client's signers sign and pay a deposit.
Last reviewed by the QuoteCloud team
An engineered axonometric drawing of a fictional localisation proposal's release board for Kestrel Robotics. A long slab marked in eight weeks carries the release plan as raised bars along the front (kick-off, translation and editing, screenshots and desktop publishing, in-context review, fixes) and three deliverables as stacks of six thin layers, one per language: the app's string files, the help-centre pages and the printed quick-start guide. A post and flag mark release 3.4 at the end. A circular detail lists the six languages: French, German, Japanese, Spanish (Latin America), Portuguese (Brazil) and Arabic, marked right to left. Cards below show the proposal total, $32,508.08 including tax with a 30% deposit of $9,752.42, and its status in three steps: In Review because the total is over $25,000, approved by Ines Navarro and sent, then signed by Hana Sorensen with Marcus Albrecht still to sign.
A localisation proposal, read part by part
Kestrel's companion app, help centre and printed guide in six languages for the 3.4 release: the proposal Amara built from Larkmoor's localisation template.
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Opens on the release, not the price
What's being localised, for which release and until when the price holds, in the client's terms: an app, a help centre and a printed guide.
Larkmoor Language ServicesLocalisation proposal LM-P-0931 Sample · fictional businessLocalisation proposal
K2 companion app & help centre in six languages
The K2 app, its help centre and the printed quick-start guide, released in French, German, Japanese, Spanish (Latin America), Portuguese (Brazil) and Arabic at the same time as the English 3.4 release.
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Your team edits
Scope by language and deliverable
A table block Amara fills in per project: every deliverable against every language, the options the client ticked, and the right-to-left work Arabic needs.
Scope by language
Deliverable FR DE JA ES PT ARRTL App stringsResource files, 1 build French: In scope German: In scope Japanese: In scope Spanish (Latin America): In scope Portuguese (Brazil): In scope Arabic: In scope Help centre42 articles French: In scope German: In scope Japanese: In scope Spanish (Latin America): In scope Portuguese (Brazil): In scope Arabic: In scope Quick-start guidePrint-ready PDF French: In scope German: In scope Japanese: In scope Spanish (Latin America): In scope Portuguese (Brazil): In scope Arabic: In scope Screenshots24 screens French: In scope German: In scope Japanese: In scope Spanish (Latin America): In scope Portuguese (Brazil): In scope Arabic: In scope In-context reviewTest builds, week 5 French: In scope German: In scope Japanese: In scope Spanish (Latin America): In scope Portuguese (Brazil): In scope Arabic: In scope Glossary & style guideBefore translation starts Option French: Option, ticked Option German: Option, ticked Option Japanese: Option, ticked Option Spanish (Latin America): Option, ticked Option Portuguese (Brazil): Option, ticked Option Arabic: Option, ticked Voice-over scriptsThree onboarding videos French: Option, not ticked German: Option, not ticked Japanese: Option, not ticked Spanish (Latin America): Option, not ticked Portuguese (Brazil): Option, not ticked Arabic: Option, not ticked - In scope
- OptionOption, ticked
- Option, not ticked
Arabic includes right-to-left layout checks in the guide and the app.
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Client chooses options
Every language and every step priced
Translation by language, string extraction, screenshots and DTP, in-context review and functional checks, each in its own section with a subtotal. The glossary is an option the client can untick; terminology and voice-over are a tick away.
How word counts price each languageScope and price
Item Qty Rate Amount Translation & editing $19,936 French14,200 weighted words · app, help centre, guide1 $3,067.20 $3,067.20 German14,200 weighted words1 $3,258.90 $3,258.90 Japanese14,200 weighted words1 $4,025.70 $4,025.70 Spanish (Latin America)14,200 weighted words1 $2,875.50 $2,875.50 Portuguese (Brazil)14,200 weighted words1 $2,875.50 $2,875.50 Arabic14,200 weighted words · right-to-left layout checked in DTP1 $3,834 $3,834.00 Engineering & desktop publishing $4,216 String extraction & resource file preparationApp resource files and help centre export1 $640 $640.00 Localised screenshots24 screens × 6 languages144 screens $9 $1,296.00 Quick-start guide desktop publishingPrint-ready PDF per language6 languages $380 $2,280.00 Linguistic quality assurance $4,080 In-context review of test buildsLinguists review strings in the running app36 hours $65 $2,340.00 Functional check of the localised UITruncation, placeholders, dates and numbers6 languages $290 $1,740.00 Options Tick to add 6 languages $220 $1,320.00 1 $480 $480.00 3 videos $350 $1,050.00 - Subtotal
- $29,552.80
- Tax (10%)
- $2,955.28
- Total
- $32,508.08
- Plus, monthly
- $0.00/mo
- Deposit on signing (30%)
- $9,752.42
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The release plan as a Gantt chart
Eight weeks from kick-off to release 3.4, with the optional glossary week shown as an option. It's Larkmoor's plan, sent and signed with the price.
Gantt charts: Business plan
Release plan
StageW1W2W3W4W5W6W7W8Kick-off & file preparation Week 1 to 1Glossary & style guide optional Week 1 to 2Translation & editing Week 2 to 4Screenshots & DTP Week 4 to 6In-context review Week 5 to 7Fixes & final build check Week 7 to 8Release 3.4 Week 8 -
Assumptions, and a question answered
The assumptions the price depends on, such as when test builds are ready, and Hana's question about the Japanese review, answered by Amara in the document.
Assumptions
- Word counts are from our analysis of the files you sent on Tue 20 Oct; a new analysis prices any later source changes.
- Test builds are available to our reviewers from week 5.
- Your team approves the glossary before translation starts.
Hana SorensenCan the Japanese reviewer join our call in week 5 to walk through the onboarding screens?
Amara OseiYes, Kenji will join; we've added it to the in-context review.
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Client signs
Two signers on the client's side
The documentation manager and the VP Engineering both sign. A 30% deposit is paid through Stripe on signing; the balance goes on Larkmoor's own invoices.
Approvals, signing & paymentAccept, sign and pay
1 of 2 signed
- Hana SorensenProduct documentation manager SignedMon 2 Nov 2026
- Marcus AlbrechtVP Engineering Awaiting signature
Deposit on signing (30%)
$9,752.42
Paid via StripePay with card or PayPal
Certificate of authenticity and audit trail attached
Options the client ticks instead of asking for a new quote
A localisation proposal changes shape in the client's review: a glossary first, a terminology list for their engineers, voice-over scripts if marketing gets the budget. Put each one in an optional section and let the client tick it.
Tick and untick the options here: the section subtotals, tax, total and the 30% deposit all follow, exactly as they do for Kestrel.
- Optional rows with your default selection
- Line notes that say what each option covers
- Deposit as a percentage of whatever is ticked
Price tables and payments: Essentials and up
Scope and price
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Translation & editing | $19,936 | ||
French14,200 weighted words · app, help centre, guide
|
1 | $3,067.20 | $3,067.20 |
German14,200 weighted words
|
1 | $3,258.90 | $3,258.90 |
Japanese14,200 weighted words
|
1 | $4,025.70 | $4,025.70 |
Spanish (Latin America)14,200 weighted words
|
1 | $2,875.50 | $2,875.50 |
Portuguese (Brazil)14,200 weighted words
|
1 | $2,875.50 | $2,875.50 |
Arabic14,200 weighted words · right-to-left layout checked in DTP
|
1 | $3,834 | $3,834.00 |
| Engineering & desktop publishing | $4,216 | ||
String extraction & resource file preparationApp resource files and help centre export
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1 | $640 | $640.00 |
Localised screenshots24 screens × 6 languages
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144 screens | $9 | $1,296.00 |
Quick-start guide desktop publishingPrint-ready PDF per language
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6 languages | $380 | $2,280.00 |
| Linguistic quality assurance | $4,080 | ||
In-context review of test buildsLinguists review strings in the running app
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36 hours | $65 | $2,340.00 |
Functional check of the localised UITruncation, placeholders, dates and numbers
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6 languages | $290 | $1,740.00 |
| Options Tick to add | |||
| 6 languages | $220 | $1,320.00 | |
| 1 | $480 | $480.00 | |
| 3 videos | $350 | $1,050.00 | |
- Subtotal
- $29,552.80
- Tax (10%)
- $2,955.28
- Total
- $32,508.08
- Plus, monthly
- $0.00/mo
- Deposit on signing (30%)
- $9,752.42
What a localisation vendor gets from one proposal template
The parts that are the same on every project stay the same; the parts that change are quick to change.
Method and QA in a library
Your workflow, linguistic QA process and security wording as content library blocks you add in a click (Essentials and up).
Wording that stays put
Lock the blocks project leads shouldn't change, such as your terms and QA description (Business).
A plan tied to the release
A Gantt chart of the phases and the release milestone inside the proposal (Business).
New source, new version
When the client's source changes, Revise Last Version sends an updated proposal; version history keeps what was agreed (Business).
Questions in the document
The client comments on a section and your localisation lead replies there, so the answer travels with the proposal.
Know when it's read
Tracking shows when the proposal is opened, so you follow up when the client is looking at it.
Send your next localisation proposal from QuoteCloud
Free for 14 days, no credit card required. Send us a recent proposal and we'll convert one template for you during the trial.
Over your limit? A director approves before it goes
Kestrel's proposal comes to $32,508.08, over Larkmoor's $25,000 rule, so it sits In Review until Ines approves it. Only then can Amara send it.
Once it's sent, both of Kestrel's signers sign online, with no account needed, and the signed proposal carries a certificate of authenticity.
- Approval triggers: total value or discount %
- In Review until a named approver approves
- Several signers on one proposal
Approval workflow: Business plan · eSignatures: every plan
Approvals, signing & payment on acceptanceDocument workflow
In ReviewTriggered when Total value greater than $25,000
- Ines NavarroManaging directorWaiting
Must be approved before it can be sent
- Sent for review by Amara Osei · Wed 28 Oct, 10:14 am
Approval workflow · Business plan
Accept, sign and pay
1 of 2 signed
- Hana SorensenProduct documentation manager SignedMon 2 Nov 2026
- Marcus AlbrechtVP Engineering Awaiting signature
Deposit on signing (30%)
$9,752.42
Paid via StripePay with card or PayPal
Certificate of authenticity and audit trail attached
How to build a localisation proposal in QuoteCloud
From the client's brief to a signed proposal, using one template for every project.
Start from your template
Create the proposal from your localisation template: cover, method, QA, terms and an empty scope table.
Scope it
Fill in the scope by language and deliverable, and price each language from the word counts.
Add engineering and options
Add engineering, DTP and review lines, and the options the client may want as optional rows.
Plan the release
Set the phases and the release milestone in the Gantt block (Business) and note your assumptions.
Approve, send, sign
Large totals go to your approver first (Business); then the client's signers sign and pay the deposit.
Templates to start your localisation proposal
Real QuoteCloud proposal templates with the sections a localisation project needs: summary, scope, method, timeline, pricing options and acceptance.
- Proposal template Consulting Services Proposal Summary, scope, method, timeline, pricing options and acceptance: a frame for a localisation project proposal. View template
- Proposal template Minimalist Modern Sales Proposal A clean multi-page proposal for services, pricing and recommendations, for larger multilingual programmes. View template
- Proposal template Copywriting Proposal Template Scope, deliverables, timeline, pricing and terms for content work: adapt it for transcreation and copy adaptation. View template
All QuoteCloud templates Templates for translation & localisation services
Localisation proposal questions
What goes in a localisation proposal?
The scope by language and deliverable, translation priced per language, engineering such as string extraction and screenshots, desktop publishing, linguistic QA and in-context review, options like a glossary, a release plan and your assumptions. In QuoteCloud each part is a block in one proposal the client signs.
Can the client choose optional services in the proposal?
Yes. Put services such as a glossary, terminology extraction or voice-over adaptation in an optional section of the price table. The client ticks the ones they want and the totals and deposit update before they sign.
Can we include a release plan or timeline?
Yes. On the Business plan the Gantt block shows each phase and milestone, such as translation, DTP, in-context review and the release date. It's your plan, sent and signed with the price; QuoteCloud doesn't track the project against it.
How do we handle large proposals that need sign-off internally?
Set an approval rule on total value or discount percentage (Business plan). A proposal over your limit waits In Review until the named approver approves it, and only then can it be sent to the client.
What if the client's source files change after we send the proposal?
Re-price from the new analysis and use Revise Last Version to send an updated proposal. On the Business plan version history keeps each version, so you can see what was agreed when.
Can two people at the client sign?
Yes. Add every signer the client needs, such as a documentation manager and a VP Engineering. Each signs online with no account, and the signed proposal carries a certificate of authenticity.
More for localisation vendors
Price the languages, agree the rates and hand over the release.
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- Translation tools, CRM & accounting integrationsYour translation tool's exports, HubSpot, Pipedrive, Xero and QuickBooks, connected the way each one really connects.
- Templates for translation agenciesReal QuoteCloud quote, proposal, agreement and acceptance templates to make into your quote, booking and handover documents.
- QuoteCloud implementation for language service providersYour rate card rebuilt as a sheet, templates converted, payments connected, the assistant set up and project managers trained.
- FAQAnswers to the questions translation agencies, localisation vendors and interpreting services ask most.
Localisation proposals signed before the release
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