Extra work and periodicals quoted from your price book
Carpet extraction, strip and seal, high dusting and glass: lines from your catalogue with the finding in the note, approved when they're big and signed online.
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QuoteCloud quotes extra and periodical cleaning work from your product catalogue: carpet extraction, strip and seal, grout cleans, high dusting and glass as lines with the audit finding or location in the note, options the client can tick, approval on larger quotes (Business) and an online signature, with a payment on signing if you want one.
Last reviewed by the QuoteCloud team
An engineered drawing of the Level 3 carpet traffic lanes at Halden House for a fictional contractor, Pellucid Facility Services: 35 by 12 metres, 420 m², between the lift core and the kitchen, hatched where the October audit scored them 72%. The extraction machine's passes stripe the lane while a quote card prices the work: carpet hot-water extraction, 420 m² at $3.20 a m², $1,344; then strip and seal $480, washroom grout $414 and high-level dusting $408, a total of $2,910.60 including tax, approved by the operations director Mara Quinlan because it is over $2,000, and signed by Clare Whitcombe.
Four kinds of extra work, quoted the same way
Lines from your price book with the location or the finding in the note, options the client can tick, and a signature before the crew is booked.
Extra work, from the October audit
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Halden House | $2,646 | ||
Carpet hot-water extraction, 420 m²At $3.20 a m² · Level 3 traffic lanes, lifts to kitchen (audit score 72%)
|
1 job | $1,344 | $1,344.00 |
Strip & seal vinyl floor, 64 m²At $7.50 a m² · Level 3 servery (audit score 78%)
|
1 job | $480 | $480.00 |
Washroom tile & grout deep clean, 46 m²At $9.00 a m² · Level 3 and Level 5 washrooms (audit score 81%)
|
1 job | $414 | $414.00 |
High-level dusting: vents, ledges, lightsLevels 2 and 3 (audit score 84%)
|
6 h | $68 | $408.00 |
- Subtotal
- $2,646.00
- Tax (10%)
- $264.60
- Total
- $2,910.60
- Plus, monthly
- $0.00/mo
Accept and sign
Clare Whitcombe · Facilities manager
Signed online · Fri 23 Oct 2026
Quote summary
- Total inc tax
- $2,910.60
- Invoiced
- On completion
- Booked
- Within 10 working days
Certificate of authenticity and audit trail attached
Findings below target, priced
Four zones scored below 85% in October. What the agreement covers was re-cleaned; the rest is this quote, each line naming the finding and its score.
- Rate per m² in the note
- Approved over $2,000 (Business)
- Linked from the audit report
Quarterly periodicals
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Each quarter | $1,920 | ||
Internal glass & partitions, 180 m²At $2.40 a m² · treatment rooms, waiting room and reception
|
1 visit | $432 | $432.00 |
Vinyl machine scrub & buff, 320 m²At $3.60 a m² · corridors and treatment rooms
|
1 visit | $1,152 | $1,152.00 |
Upholstery clean, waiting room chairsFabric chairs, hot-water extraction
|
24 chair | $14 | $336.00 |
| Add if you'd like Tick to add | |||
| 1 visit | $380 | $380.00 | |
- Subtotal
- $1,920.00
- Tax (10%)
- $192.00
- Total
- $2,112.00
- Plus, monthly
- $0.00/mo
Accept and sign
Clare Whitcombe · Facilities manager
Signed online · Tue 27 Oct 2026
Certificate of authenticity and audit trail attached
Quarterly work, with an option to add
Glass, vinyl scrub and upholstery each quarter on a Saturday, with external glass as a line Clare can tick.
- Optional line the client ticks
- Totals and tax update as they choose
- Signed online
Hard floors, twice a year
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Each visit | $3,426 | ||
Strip & seal vinyl floor, 260 m²At $7.50 a m² · lunchroom and amenities corridor
|
1 visit | $1,950 | $1,950.00 |
Vinyl machine scrub & buff, 410 m²At $3.60 a m² · office corridors and reception
|
1 visit | $1,476 | $1,476.00 |
| Add if you'd like Tick to add | |||
| 1 visit | $198 | $198.00 | |
- Subtotal
- $3,624.00
- Tax (10%)
- $362.40
- Total
- $3,986.40
- Plus, monthly
- $0.00/mo
Accept and sign
Clare Whitcombe · Facilities manager
Signed online · Wed 28 Oct 2026
Certificate of authenticity and audit trail attached
Strip, seal, scrub and buff
The twice-yearly hard-floor visit for Building C, with the shower grout the October audit found offered as an option.
- Areas and rates in each line
- An audit finding as an option
- Booked once it's signed
Make-good clean, Suite 4
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Before the hand-back | $2,554 | ||
Carpet hot-water extraction, 380 m²At $3.20 a m² · open office and two meeting rooms
|
1 job | $1,216 | $1,216.00 |
Vinyl machine scrub & buff, 120 m²At $3.60 a m² · kitchen and entry
|
1 job | $432 | $432.00 |
Kitchen and washrooms detail cleanAppliances inside and out, tiles, fittings
|
1 job | $690 | $690.00 |
Internal glass & partitions, 90 m²At $2.40 a m²
|
1 job | $216 | $216.00 |
- Subtotal
- $2,554.00
- Tax (10%)
- $255.40
- Total
- $2,809.40
- Plus, monthly
- $0.00/mo
- Payment on signing (100%)
- $2,809.40
Accept, sign and pay
Nadia Pryce · Director
Signed online · Thu 29 Oct 2026
Payment on signing (100%)
$2,809.40
Paid via StripePay with card or PayPal
Certificate of authenticity and audit trail attached
A one-off clean, paid when it's signed
An end-of-lease clean for a tenant handing back their suite. They're not a contract client, so the quote takes full payment on signing through Stripe.
- Payment on signing via Stripe or PayPal
- Deposit or full payment, as a % or fixed amount
- No instalments or reminders
Every account manager prices from the same book
Load your extra-work rates into the product catalogue once: carpet extraction and grout cleans by the square metre, high dusting by the hour, upholstery by the chair. Account managers add lines from it instead of guessing.
Your cost and margin sit beside each item for your team and never appear in the client's quote.
- Rates by m², hour or chair
- Cost and margin for your team only
- Import the book from a CSV
Product catalogue: Essentials and up
Product catalogue| Item | Price | Unit | Cost | Margin | Status |
|---|---|---|---|---|---|
| Carpet hot-water extractionXW-CAR-01 · Carpet | $3.20 | per m² | $1.85 | 42% | Active |
| Strip & seal vinyl floorXW-VIN-02 · Hard floors | $7.50 | per m² | $4.60 | 39% | Active |
| Vinyl machine scrub & buffXW-VIN-03 · Hard floors | $3.60 | per m² | $2.10 | 42% | Active |
| Washroom tile & grout deep cleanXW-WSH-01 · Washrooms | $9.00 | per m² | $5.40 | 40% | Active |
| Internal glass & partitionsXW-GLS-01 · Glass | $2.40 | per m² | $1.30 | 46% | Active |
| High-level dusting: vents, ledges, lightsXW-HLD-01 · High level | $68.00 | per h | $41.00 | 40% | Active |
| Upholstery clean, meeting chairsXW-UPH-01 · Carpet | $14.00 | per chair | $7.50 | 46% | Draft |
Cost and margin are for your team only: they never appear in the client's quote
Why extra work gets lost, and how it stops
The margin in a cleaning contract is often in the work outside it.
Agreed in a corridor
A site manager asks for a carpet clean in passing. Quote it the same day from the price book, while they still remember asking.
Found in an audit
A finding outside the scope becomes a line in an extra-work quote, linked from the monthly report.
Signed on site
The site manager can sign on your tablet during the visit; signing in person on the sender's device is supported.
Followed up
Tracking shows when the quote was opened, so you know when to call.
Approved when it's big
Quotes over your limit go to your approver first (Business).
Invoiced from your accounts
Xero or QuickBooks Online, native on Business, otherwise through Zapier.
Quote this week's extra work from QuoteCloud
Free for 14 days, no credit card required. Send us your extra-work rates and we'll help you load them into the catalogue during the trial.
Big quotes go past your operations director first
Set an approval rule on total value or discount. Halden House's October extra work is $2,910.60, so it goes to Mara before Clare sees it; a $400 bin bay wash-down goes straight out.
The approver sees the quote, the trigger and the log, and approves or declines it.
Approval workflow: Business plan
Approval workflowDocument workflow
ApprovedTriggered when Total value greater than $2,000
- Mara QuinlanOperations directorApproved
Must be approved before it is sent
- Draft created by the assistant · Fri 23 Oct, 7.10 am
- Reviewed by Theo Vance · 8.40 am
- Sent for approval · 8.42 am
- Approved by Mara Quinlan · 9.05 am
Approval workflow · Business plan
Extra work, from the October audit
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Halden House | $2,646 | ||
Carpet hot-water extraction, 420 m²At $3.20 a m² · Level 3 traffic lanes, lifts to kitchen (audit score 72%)
|
1 job | $1,344 | $1,344.00 |
Strip & seal vinyl floor, 64 m²At $7.50 a m² · Level 3 servery (audit score 78%)
|
1 job | $480 | $480.00 |
Washroom tile & grout deep clean, 46 m²At $9.00 a m² · Level 3 and Level 5 washrooms (audit score 81%)
|
1 job | $414 | $414.00 |
High-level dusting: vents, ledges, lightsLevels 2 and 3 (audit score 84%)
|
6 h | $68 | $408.00 |
- Subtotal
- $2,646.00
- Tax (10%)
- $264.60
- Total
- $2,910.60
- Plus, monthly
- $0.00/mo
From a request to signed extra work
How an account manager quotes extra and periodical cleaning in QuoteCloud.
Start from a template
Your extra-work quote template, with your terms and booking notes.
Add lines
Items from your price book, with the area and the location in each line.
Offer options
Add optional lines the client can tick, such as external glass.
Approve if needed
Over your limit, it goes to your approver first (Business).
Sign and book
The client signs online or on your tablet, with a payment on signing if you want one.
Extra work: questions
Can clients choose which periodicals they want?
Yes. Add optional lines the client ticks before signing, such as external glass, and the totals and tax update as they choose.
Can we take payment on signing for one-off cleans?
Yes, on Essentials and up. Set a deposit as a percentage or a fixed amount, or full payment, and the client pays through Stripe or PayPal when they sign. QuoteCloud doesn't take instalments or send payment reminders.
Can we price by the square metre?
Yes. Keep rates per square metre, hour or chair in your product catalogue and put the area and rate in the line, as in carpet hot-water extraction, 420 m² at $3.20 a m². Cost and margin stay hidden from the client.
Does QuoteCloud book the crew?
No. QuoteCloud gets the extra work quoted, approved and signed. Booking the crew stays in whatever you use to schedule work today; Zapier can pass the signed quote to it.
Can the site manager sign on our tablet?
Yes. Signing in person on the sender's device is supported, so a site manager can sign during the visit. The signed quote carries a certificate of authenticity and audit trail.
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- Cleaning tender responses & specificationsAnswer a cleaning specification zone by zone, with locked company content and an approval before it goes.
- Contract renewals & annual rate reviewsFind agreements on Expiring Soon, send the new rates, and get the renewal signed before the term ends.
- CRM, accounting & workflow integrationsHubSpot, Pipedrive, Xero, QuickBooks, Zapier and your audit app, connected the way each one really connects.
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- QuoteCloud implementation for cleaning contractorsYour pricing sheet rebuilt as a block, your price book loaded, templates converted and the team trained.
- FAQAnswers to the questions commercial cleaning and facility services contractors ask most.
Quote the extra work before it's forgotten
Free for 14 days. No credit card required.