New sites and scope changes, signed mid-contract
When a client adds a floor, a site or a day porter, send a change document with the old and new monthly charges and get it signed.
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QuoteCloud handles mid-contract changes for cleaning agreements as their own signed documents: a new site, a changed frequency or a dropped zone, with the current and new monthly charges side by side, priced in your sheet and signed by the client. You can also revise the agreement itself and keep its version history on Business.
Last reviewed by the QuoteCloud team
A fictional scope change, PF-3107-C1, to Halden Property Group's cleaning agreement from 1 December 2026: the Level 7 tenancy at Halden House added at $2,480 a month and Lakeview Building C's meeting rooms cut from five to three nights a week, minus $310 a month, a change of $2,170 a month ex tax. In front, the signature with its summary: $32,145 a month before, $34,315 a month from 1 December, expiry unchanged at 31 October 2028.
Cleaning contracts change every few months
A tenant moves in, a floor is vacated, the portfolio grows, the hours move. Each change has a monthly price, and each one is easier to invoice when it's signed.
A new site
Price the new building on its own tab of your pricing sheet and add its monthly charge to the agreement, or send it as its own agreement.
A floor added or vacated
Add or remove the zone rows in the sheet; the site's hours, monthly price and line description follow.
More or fewer nights
Change the nights a week and the connected line moves, so the client sees the new monthly charge before signing.
A day porter or extra service
Offer it as an optional line the client ticks. The monthly total and the value over the term follow.
A new floor and one fewer night, in one signed change
In October Halden took a new tenancy on Level 7 of Halden House and asked Pellucid to cut Lakeview's meeting rooms to three nights. Lucia priced both in the agreement's pricing sheet: Level 7 adds $2,480 a month, the Lakeview nights save $310.
Theo sent the change as its own short document, PF-3107-C1: the two changed lines, the change to the monthly total and over the remaining 23 months, and a summary of the monthly charge before and after. Clare and Owen both signed it. Everything else in the agreement stays as signed.
- Only the changed lines, with the reason in each note
- Change to the monthly total and over the term
- Before and after in the signature summary
- Monthly charges shown, invoiced by you
Price tables: Essentials and up · eSignatures: every plan
The agreement it changes
Scope change to agreement PF-3107
Changes to your cleaning from 1 December 2026
Two changes you asked for in October: the new Level 7 tenancy at Halden House added to the nightly clean, and Lakeview's meeting rooms cut to three nights a week. Everything else in agreement PF-3107 stays as signed.
Changes to the monthly charges
Monthly changes shown ex tax, from 1 December 2026 for the remaining 23 months. Invoiced by Pellucid with the monthly charges.
| Item | Term | Monthly price |
|---|---|---|
| From 1 December 2026 | ||
Halden House · Level 7 tenancy added, 650 m², 5 nights a weekOpen office, two meeting rooms, kitchen; washrooms already in scope
|
23 months | $2,480/mo |
Lakeview Building C · meeting rooms from 5 to 3 nights a weekMonday, Wednesday and Friday nights
|
23 months | -$310/mo |
- Change to the monthly total ex tax
- $2,170
- Change over the remaining 23 months
- $49,910
Accept and sign
2 of 2 signed
- Clare WhitcombeFacilities manager SignedWed 4 Nov 2026
- Owen AchterbergFinance director SignedThu 5 Nov 2026
Change summary
- Monthly before (ex tax)
- $32,145
- Change
- +$2,170
- Monthly from 1 Dec
- $34,315
- Expires
- 31 Oct 2028 (unchanged)
Certificate of authenticity and audit trail attached
Halden Property Group · from 1 December
Every change to the monthly charge, signed
With Level 7 added and Lakeview's meeting rooms on three nights, Halden's agreement is $34,315 a month ex tax for the remaining 23 months. Clare and Owen signed the change online, so the invoice and next year's renewal start from the same number.
Three ways to put a change in writing
Pick the one that suits the change. In each case the client signs, and QuoteCloud keeps the signed document; your accounts system keeps the invoices.
Revise the agreement
Use Revise Last Version to send a new version of the agreement with the change in it. Each version is kept; version history is on the Business plan.
Send a change document
Duplicate the agreement, keep the cover, the changed lines and the terms, and send it as a short change document for the client to sign.
Add a site as its own agreement
Duplicate the multi-site agreement for the new site, price it on a new tab and send it. Several people can sign each one.
Get the next scope change signed, not emailed
Free for 14 days, no credit card required. Bring one of your current agreements and we'll convert it into a template during the trial.
A signed record of what the client agreed, and when
Each signed change carries every signer's signature, the date and a certificate of authenticity, and its activity shows who opened it and when. When the renewal comes round, the starting point is the last signed monthly charge, not someone's memory of an email.
When a change is signed, a Zapier trigger such as Recipient Signed Document can update the deal in your CRM or create a task for whoever updates the invoices in your accounting system.
- Several signers, each with their own signature
- Certificate of authenticity and audit trail
- Signed events to your other apps through Zapier
Version history: Business plan · Zapier: Essentials and up
Audit trail and historyActivity
- Change openedClare Whitcombe · 8 minutes
- Signed by Clare WhitcombeFacilities manager
- Signed by Owen AchterbergCertificate of authenticity attached
Questions about scope changes
How do we add a new site to an existing cleaning agreement?
Price the new site on its own tab of your pricing sheet, then either revise the agreement with the new site's monthly charge or send the site as its own agreement. The client signs it online. Revisions keep their version history on the Business plan.
Does QuoteCloud update our invoices when the scope changes?
No. QuoteCloud holds the signed change and shows the new monthly charges. You update invoicing in your accounting system, or connect a signed-document event to it through Zapier so the right person is told.
Can the client see the old and new monthly charges?
Yes. The change document shows each changed line, the change to the monthly total and over the remaining term, and the before and after in its summary. Or send a revised agreement whose price table shows the new monthly total and value over the term. Monthly charges are shown ex tax and invoiced by you.
Can the facilities manager and the finance director both sign the change?
Yes. Add both as signers. Each signs with their own signature from their own device, or in person on yours, and the signed document carries a certificate of authenticity. QuoteCloud doesn't enforce a signing order.
What happens to the agreement's expiry date after a change?
It stays whatever you set. A change doesn't extend the term unless you write that into the revised agreement and give it a new expiry date, which the Expiring Soon filter then follows.
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Every page of the cleaning and facility services microsite.
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Contract renewals & annual rate reviewsFind agreements on Expiring Soon, send the new rates, and get the renewal signed before the term ends.Explore
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- Scope proposals from the site walk-throughZones, floor types, frequencies and marked-up photos from the walk-through, turned into a proposal the same week.
- Cleaning tender responses & specificationsAnswer a cleaning specification zone by zone, with locked company content and an approval before it goes.
- Monthly quality audit reportsEach site's monthly audit as a branded report: zone scores against target, trend, findings and photos.
- From audit scores to report and quote with AIAn AI assistant connected through QuoteCloud's MCP service drafts the report and the extra-work quote for review.
- Extra work & periodical cleaning quotesCarpet extraction, strip and seal, high dusting and windows quoted from your price book and signed fast.
- CRM, accounting & workflow integrationsHubSpot, Pipedrive, Xero, QuickBooks, Zapier and your audit app, connected the way each one really connects.
- Cleaning templatesReal QuoteCloud cleaning quote, proposal and service agreement templates to start from.
- QuoteCloud implementation for cleaning contractorsYour pricing sheet rebuilt as a block, your price book loaded, templates converted and the team trained.
- FAQAnswers to the questions commercial cleaning and facility services contractors ask most.
Get every change signed
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