CCTV, alarm, access control & fire detection proposals
New systems proposed zone by zone: the equipment priced from your device count, cabling and installation, options the client ticks, the install programme, and a deposit on signing.
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QuoteCloud lets security and fire contractors send system design proposals with a cover, the zone plan, equipment priced from a device-count spreadsheet, installation, options the client ticks, monitoring set out as a repeating charge, a Gantt install programme (Business), several signers and a deposit paid on signing through Stripe or PayPal.
Last reviewed by the QuoteCloud team
An engineered drawing of the Penrose Cold Stores depot, a fictional cold-storage warehouse, cut away: three cold rooms, offices and reception, racking on the warehouse floor, dock levellers with two trailers, and the fenced yard with its gate. The five survey zones are outlined and numbered: 1 office and reception, 2 loading dock, 3 cold rooms, 4 warehouse floor, 5 perimeter and yard. Zone by zone, the cameras' fields of view light up and a card counts that zone's devices from the device-count spreadsheet into a running total: 27 cameras, 12 intruder sensors, 7 readers and 22 detectors. At the last zone, proposal HF-SP-0418 from Harrowfield Fire & Security totals $47,372.60 inc tax, with a 30% deposit of $14,211.78 on signing.
The Penrose proposal, block by block
Marcus's proposal for a complete security system at the Lakeview depot, as Leila and Dominic read it.
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Your template
What they're getting, in one line
27 cameras, intruder detection, seven controlled doors and the detection the cold rooms need, from the zone survey on 9 October.
Harrowfield Fire & SecuritySecurity system proposal HF-SP-0418 Sample · fictional businessSecurity system proposal
CCTV, alarm & access control for Penrose Cold Stores
A complete security system for the Lakeview depot: 27 cameras across five zones, intruder detection, seven controlled doors and the detection the cold rooms need, recorded on site and monitored around the clock. Device counts come from our zone survey on 9 October.
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Designer's drawing
The zone plan
Marcus's drawing of the depot with the five zones and every camera's field of view, placed as a PDF or image block, with each zone's device counts beside it.
Zone plan, Lakeview depot Rev B · 9 Oct 2026 survey
Harrowfield Fire & SecurityHF-SP-0418 · Rev BNot to scale
Zone Cameras Sensors Readers Detectors 1Office & reception 4 6 2 8 2Loading dock 6 2 1 4 3Cold rooms (3) 3 0 3 0 4Warehouse floor 8 4 0 10 5Perimeter & yard 6 0 1 0 -
Connected cells
Priced from the device count
The count per zone is a Spreadsheet block in the proposal. Its cells set each equipment line's description and unit price, so a changed count re-prices the line. How the calculator works.
Spreadsheet block: Essentials and up
Device count Spreadsheet block
B10=B7*B8A B C D E 1 Zone Cameras Sensors Readers Detectors 2 Office & reception 4 6 2 8 3 Loading dock 6 2 1 4 4 Cold rooms (3) 3 0 3 0 5 Warehouse floor 8 4 0 10 6 Perimeter & yard 6 0 1 0 7 Total devices 27 12 7 22 8 Unit price, supplied & fitted $420 $85 $640 $96 9 Line description 27 IP cameras, turret & dome 12 intruder sensors 7 access-control readers 22 smoke & heat detectors 10 Line unit price $11,340 $1,020 $4,480 $2,112 Connected cells editor view
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Zones!B9DescriptionZones!B10Unit price 27 IP cameras, turret & dome1 × $11,340 -
Zones!C9DescriptionZones!C10Unit price 12 intruder sensors1 × $1,020 -
Zones!D9DescriptionZones!D10Unit price 7 access-control readers1 × $4,480 -
Zones!E9DescriptionZones!E10Unit price 22 smoke & heat detectors1 × $2,112
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Client ticks options
Equipment, installation, options, monitoring
Equipment from the count, the recorder, panel, cabling and commissioning, two options the client can tick, and monitoring set out as a monthly charge in the agreement: Harrowfield invoices it, QuoteCloud doesn't bill it.
System price
Item Qty Rate Amount Equipment, from the device count $18,952 27 IP cameras, turret & domeZones!B9 · B10 · supplied & fitted1 lot $11,340 $11,340.00 12 intruder sensorsZones!C9 · C101 lot $1,020 $1,020.00 7 access-control readersZones!D9 · D10 · readers, locks & exit buttons1 lot $4,480 $4,480.00 22 smoke & heat detectorsZones!E9 · E101 lot $2,112 $2,112.00 Recording, panels & installation $24,114 32-channel network video recorder, 30 days storageRack-mounted in the comms room1 ea $3,200 $3,200.00 Intruder alarm panel & 3 keypadsOffice, dock and cold-room lobby1 lot $1,850 $1,850.00 Cabling, 1,920 m installedCable!D8 · D91 lot $8,064 $8,064.00 Installation, programming & commissioningTwo technicians, 8 days1 lot $9,600 $9,600.00 Project management, as-built drawings & handoverIncluding user training1 lot $1,400 $1,400.00 Options Tick to add Licence plate camera, yard gateReads plates at the gate1 ea $1,150 $1,150.00 Extra 30 days of recording storage60 days in total1 ea $780 $780.00 Monitoring, shown in this agreement $0 Monitoring: alarm + video verificationMonitoring!B5 · B6 · invoiced monthly by HarrowfieldMonthly $129 $129.00/mo - Subtotal
- $43,066.00
- Tax (10%)
- $4,306.60
- Total
- $47,372.60
- Plus monitoring, monthly
- $129.00/mo
- Deposit on signing (30%)
- $14,211.78
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Datasheets and drawings
Each device's datasheet and the zone plan attached as PDF blocks, so the client's IT and facilities teams find the detail without a separate email.
PDF blocks: Essentials and up
Datasheets & drawings PDF blocks in the proposal
- Turret camera, 4 MPDatasheet · 2 pages
- Dome camera, 4 MP, vandal-resistantDatasheet · 2 pages
- Cold-room rated door readerDatasheet · 1 page
- Penrose depot, zone plan rev BDrawing · 1 page
Generic, fictional products. Your own datasheets go in as PDF blocks.
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From signing to handover
The install programme as a Gantt chart: equipment ordered once the deposit is paid, cabling, devices, commissioning, monitoring connected and handover.
Gantt charts: Business plan
From signing to handover
StageW1W2W3W4W5W6Deposit paid, equipment ordered Week 1 to 1Cabling & containment Week 2 to 3Devices fitted Week 3 to 4Programming & commissioning Week 5 to 5Monitoring connected Week 6Handover & training Week 6 -
Approval rule
A director's look before it goes
At $47,372.60 it's over Harrowfield's $40,000 rule, so it waited In Review for Ingrid before Marcus could send it.
Approval workflow: Business plan
Document workflow
In ReviewTriggered when Total value greater than $40,000
- Ingrid MossDirectorWaiting
Proposals over $40,000 need a director's approval before they're sent
- Marcus Teo sent the proposal for approval
- Waiting on Ingrid Moss
Approval workflow · Business plan
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Client signs
Two signers and a deposit
Leila and Dominic both sign, no accounts needed, and the 30% deposit is paid through Stripe as the proposal is accepted.
Accept, sign and pay
1 of 2 signed
- Leila HaddadOperations manager SignedFri 23 Oct 2026
- Dominic ShawFinance director Awaiting signature
Deposit on signing (30%)
$14,211.78
Paid via StripePay with card or PayPal
Certificate of authenticity and audit trail attached
Options the client chooses, totals that follow
Tick the licence plate camera at the yard gate or the extra 30 days of recording, and the total and the 30% deposit follow. The equipment lines priced by the count stay as they are.
Monitoring sits in its own group as a monthly charge shown in the agreement, so the client sees what they'll pay each month without it being added to today's deposit.
- Optional lines the client ticks
- Deposit as a % or fixed amount (Stripe or PayPal)
- Monthly monitoring shown, not billed
Price tables and payments: Essentials and up
Payments on signingSystem price
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Equipment, from the device count | $18,952 | ||
27 IP cameras, turret & domeZones!B9 · B10 · supplied & fitted
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1 lot | $11,340 | $11,340.00 |
12 intruder sensorsZones!C9 · C10
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1 lot | $1,020 | $1,020.00 |
7 access-control readersZones!D9 · D10 · readers, locks & exit buttons
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1 lot | $4,480 | $4,480.00 |
22 smoke & heat detectorsZones!E9 · E10
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1 lot | $2,112 | $2,112.00 |
| Recording, panels & installation | $24,114 | ||
32-channel network video recorder, 30 days storageRack-mounted in the comms room
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1 ea | $3,200 | $3,200.00 |
Intruder alarm panel & 3 keypadsOffice, dock and cold-room lobby
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1 lot | $1,850 | $1,850.00 |
Cabling, 1,920 m installedCable!D8 · D9
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1 lot | $8,064 | $8,064.00 |
Installation, programming & commissioningTwo technicians, 8 days
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1 lot | $9,600 | $9,600.00 |
Project management, as-built drawings & handoverIncluding user training
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1 lot | $1,400 | $1,400.00 |
| Options Tick to add | |||
| 1 ea | $1,150 | $1,150.00 | |
| 1 ea | $780 | $780.00 | |
| Monitoring, shown in this agreement | $0 | ||
Monitoring: alarm + video verificationMonitoring!B5 · B6 · invoiced monthly by Harrowfield
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Monthly | $129 | $129.00/mo |
- Subtotal
- $43,066.00
- Tax (10%)
- $4,306.60
- Total
- $47,372.60
- Plus monitoring, monthly
- $129.00/mo
- Deposit on signing (30%)
- $14,211.78
One proposal template per kind of system
The same structure for every new install, set up for each system you sell.
CCTV
Cameras per zone, recording and storage options, fields of view on the plan.
Intruder alarm
Sensors, panel and keypads, with monitoring tiers as a monthly line.
Access control
Readers, locks and exit buttons door by door.
Fire detection
Detectors and the panel, scoped to the standard that applies to the site.
Standard scope blocks
Exclusions, warranties and site requirements from your content library.
Datasheets
Attached as PDF blocks beside the equipment.
Install programme
A Gantt chart from signing to handover (Business).
Deposit on signing
Paid through Stripe or PayPal as the client accepts.
Send your next system proposal from QuoteCloud
Free for 14 days, no credit card required. Send us your current report and quote and we'll convert one template for you during the trial.
HF-SP-0418 · Penrose Cold Stores
68 devices, five zones, one signed proposal
Every equipment line priced from the count, every option the client's choice, and a 30% deposit paid on signing.
From the zone survey to a signed install
How a security system proposal moves through QuoteCloud.
Survey
Count the devices per zone and mark up the plan.
Count in the sheet
Type the counts into the proposal's device calculator; the equipment lines follow.
Approve
Big systems wait In Review for a director (Business).
Client chooses
The client ticks the options and sees the monthly monitoring.
Sign and pay
Both signers sign and the deposit is paid; the handover follows.
Templates to start your system proposal from
Real QuoteCloud templates for installation proposals, tenders and handover sign-off. Add your device sheet, zone plan and datasheets.
- Proposal template Network Installation Proposal: IP cameras & access System description, project schedule, detailed pricing and signature: suits IP camera and access control installs. View template
- Proposal template Network Installation Plan: cabled systems Scope, hardware, installation plan, timeline and pricing for cabled systems. View template
- Tender template Bid Proposal Competitive bids for contractors: a start for tender responses on larger systems. View template
- Sign-off template Project Customer Acceptance Form A handover and acceptance form signed when an installation is commissioned. View template
All QuoteCloud templates Templates for security & fire systems
System proposal questions
Can the proposal be priced from our device count?
Yes. Put your device count in a Spreadsheet block in the proposal template, on Essentials and up. Any cell can be connected to a price line's description and unit price, so camera, sensor, reader, detector and cable totals become the equipment lines.
Can the client choose options?
Yes. Add options such as extra storage or a licence plate camera as optional lines. The client ticks what they want, and the total and the deposit follow.
How is monitoring shown in a proposal?
As a repeating monthly charge in the price table, so the client sees it beside the installation price. Your business invoices it: QuoteCloud doesn't bill repeating charges or renew them automatically.
Can we take a deposit for a new install?
Yes, on Essentials and up. Ask for a deposit as a percentage or a fixed amount, or full payment, paid through Stripe or PayPal as the client signs. The balance is your own invoice.
Can we include the zone plan and datasheets?
Yes. Place your plan drawing as an image or PDF block and attach each device's datasheet as a PDF block, so everything the client's team needs is in one document.
Can large proposals need a director's approval?
Yes, on the Business plan. Approval rules trigger on a document's total value or on a discount percentage, so a large system waits In Review until it's approved, then you send it.
Everything a security & fire business sends
From the system proposal to the device calculator, the approvals and the monitoring agreement.
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Device count calculators that price the proposalCameras, sensors, readers and detectors counted per zone in a spreadsheet whose cells set the equipment and cabling lines.Explore
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Building manager sign-off, approvals & depositsApproval rules before big quotes go out, several signers on the client side, and a deposit on signing for new installs.Explore
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Monitoring & service agreementsMonitoring tiers and scheduled servicing as repeating charges in the agreement, with an expiry date and a renewal you send.Explore
- Inspection & test reportsEach site's routine inspection as a branded report: results by system, the defects found, and the building manager's acknowledgement.
- Defect rectification quotesEvery defect from the inspection as a priced line the building manager ticks to approve, then signs.
- Inspection results to report and quote with MCPAn AI assistant connected through QuoteCloud's MCP service drafts the report and the defect quote from your inspection app's results.
- Annual statements for building ownersYour own year-end summary of every visit, defect and fix at a site, sent for the owner to acknowledge.
- Multi-site & property portfolio quotesOne service agreement per building for a property manager's portfolio, bulk-sent and tracked to signature.
- Inspection apps, job systems & accountingYour inspection app, job system, CRM and accounts, connected the way each one really connects: MCP, the API, Zapier, Make or natively.
- Security & fire templatesReal QuoteCloud templates to start your test reports, defect quotes, installation proposals and service agreements from.
- QuoteCloud implementation for security & fire contractorsYour report and quote templates, defect price book, device calculator and assistant connection set up, and your team trained.
- FAQAnswers to the questions fire services, CCTV, alarm and access control contractors ask most.
Your next install, proposed zone by zone
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