Delivery and quality reports clients sign for
The files delivered per language, the checks your team ran, the queries answered, and a signature that confirms the handover.
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A delivery report in QuoteCloud is your agency's own handover document: languages, files and steps, the checks your linguists ran in your own tools, the query log and any notes, sent from the same account as the signed quote. The client acknowledges delivery with a signature; nothing in it is a certification by QuoteCloud.
Last reviewed by the QuoteCloud team
An engineered axonometric drawing of a fictional agency's handover. Three language folders, French, German and Japanese, sit first on the desk and then stand in a delivery tray. To the right stands the delivery and quality report with five check rows, four passed and one flagged, and once acknowledged the client's signature and an acknowledgement ring. An orange route runs from the tray to the report's signature line. A circular detail lists the checks the agency's team ran: terminology, numbers, tags and spelling passed, length limits flagged. Cards below show the report for Kestrel Robotics, LM-D-2614: 3 languages, 9 files, 11,540 source words, delivered Tuesday 3 November, moving from files ready to report sent to acknowledged by Hana Sorensen on Wednesday 4 November, beside the list of checks.
A delivery report, page by page
Larkmoor's handover for the Kestrel K2 job: what was delivered, how it was checked, what was asked and answered, and the client's acknowledgement, in one document sent from the same account as the quote.
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Larkmoor Language ServicesDelivery report LM-D-2614 Sample · fictional business
Delivery report
Kestrel K2 documentation: delivery & quality report
Everything we delivered for quote LM-Q-2614, the checks our team ran before delivery and the questions answered along the way.
Cover
Tied to the quote it delivers
The job, the client and the quote reference, LM-Q-2614, so anyone can match the handover to what was signed.
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Larkmoor Language ServicesDelivery report LM-D-2614 Sample · fictional business
Attached files Attachments block · delivered with this report
French 3 files
- docxk2-user-guide-v4_fr.docx1.9 MB
- jsonk2-app-strings_fr.json64 KB
- mdrelease-notes-3.2_fr.md9 KB
German 3 files
- docxk2-user-guide-v4_de.docx2.0 MB
- jsonk2-app-strings_de.json66 KB
- mdrelease-notes-3.2_de.md9 KB
Japanese 3 files
- docxk2-user-guide-v4_ja.docx2.2 MB
- jsonk2-app-strings_ja.json71 KB
- mdrelease-notes-3.2_ja.md11 KB
- tmxk2-memory-update.tmxTranslation memory update, 3.4 MB
Files
The files, attached
Every delivered file per language in an Attachments block, plus the translation memory update the client owns.
Where your files come from -
Larkmoor Language ServicesDelivery report LM-D-2614 Sample · fictional business
What we delivered
- Languages3
- Files9
- Source words11,540
- DeliveredTue 3 Nov
Language Files Steps Linguists Status French 3 files TranslatedEdited C. Moreau · A. Laurent Delivered German 3 files TranslatedEdited J. Brandt · S. Keller Delivered Japanese 3 files TranslatedEdited Y. Sato · K. Morita Delivered Checks our team ran
- PassedTerminology against the K2 glossary3 terms updated after your review
- PassedNumbers, units and placeholdersAll app strings
- PassedTags and formatting
- PassedSpelling and grammar
- FlaggedLength limits on app strings4 German strings over 24 characters: shorter options in the query log
Query log
- Is “dock” the charging base or the app's bottom bar?
- The charging base. · Hana Sorensen
- Keep “K2 Pro” in English in all languages?
- Yes, product names stay in English. · Hana Sorensen
Checks run by Larkmoor's linguists and project team in their own tools before delivery. This report is our record of the work; it isn't a certification.
Report
What was done, checked and answered
Languages, steps and linguists; the checks your team ran in its own tools, one flagged with a reason; and the query log with the client's answers.
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Larkmoor Language ServicesDelivery report LM-D-2614 Sample · fictional business
Handover notes
- The updated translation memory for K2 is attached for your records.
- Shorter German options for the four long app strings are in the query log.
Hana SorensenWe'll use option B for the German “Pair your dock” string.
Tobias WrenNoted, we've updated the file and the memory.
Acknowledge delivery
Hana Sorensen · Product documentation manager
Signed online · Wed 4 Nov 2026
Delivery
- Quote
- LM-Q-2614
- Languages
- French, German, Japanese
- Files
- 9
- Delivered
- Tue 3 Nov 2026
Certificate of authenticity and audit trail attached
Acknowledge
Signed for, not just sent
Handover notes and a comment answered in the document, then Hana acknowledges delivery with a signature and the document carries a certificate of authenticity.
Checks written by your team, flags with their answers
The checks section is your quality record in your words: terminology against the client's glossary, numbers and placeholders, tags, spelling, length limits. Your linguists and project manager run those checks in their own tools; the report says what they found.
A flag isn't hidden. Four German strings ran over the app's 24-character limit, so the report says so and points to the shorter options in the query log, where Hana chose one.
- Passed and flagged checks, with a note on each flag
- Query log: the question, the client's answer, who answered
- Never presented as a certification: it's your record of the work
What we delivered
- Languages3
- Files9
- Source words11,540
- DeliveredTue 3 Nov
Checks our team ran
- PassedTerminology against the K2 glossary3 terms updated after your review
- PassedNumbers, units and placeholdersAll app strings
- PassedTags and formatting
- PassedSpelling and grammar
- FlaggedLength limits on app strings4 German strings over 24 characters: shorter options in the query log
Query log
- Is “dock” the charging base or the app's bottom bar?
- The charging base. · Hana Sorensen
- Keep “K2 Pro” in English in all languages?
- Yes, product names stay in English. · Hana Sorensen
Checks run by Larkmoor's linguists and project team in their own tools before delivery. This report is our record of the work; it isn't a certification.
Why agencies send a delivery report
Most handovers are an email with a zip file. A report the client signs answers the questions that come later.
Proof of what was delivered
Languages, files and dates in one signed document, filed next to the quote it delivers.
Your quality steps on record
Clients, and their auditors, can see which checks were run before delivery and what was flagged.
Queries that don't get lost
Every question and answer in the report, not scattered across inboxes, ready for the next job.
Files with the report
Attach the delivered files and the memory update to the document (Attachments block, Essentials and up).
An acknowledgement, signed
The client signs to confirm delivery; the document carries a certificate of authenticity and an audit trail.
Repeat jobs, faster
Start each report from your template, or from the last one with Zapier's Duplicate or Revise Document action.
Hand over your next job with a report the client signs
Free for 14 days, no credit card required. Send us your current handover and we'll convert one template for you during the trial.
Your assistant drafts it, your quality manager corrects it
With QuoteCloud's MCP service, Larkmoor's AI assistant can be set up to gather the job's files, steps and queries and fill in the delivery report template as a draft. Nothing is sent: the draft waits for a person.
Here it pays off. The draft says the length check passed; Petra, Larkmoor's quality manager, knows four German strings ran over and says so in a comment. Tobias marks it Flagged before he sends. The report the client signs is the reviewed one.
- Drafts only: a person reviews and sends
- Comments and replies on the draft
- The assistant reads only the jobs and templates you allow
MCP service: Essentials and up
From word counts to a draft quote with your AI assistantWhat we delivered
- Languages3
- Files9
- Source words11,540
- DeliveredTue 3 Nov
Checks our team ran
- PassedTerminology against the K2 glossary3 terms updated after your review
- PassedNumbers, units and placeholdersAll app strings
- PassedTags and formatting
- PassedSpelling and grammar
- PassedLength limits on app stringsDrafted from the job record
Review notes on the draft
- Checks list taken from the job's records; results confirmed with Petra Novak before sending.
- Query log copied from the client's answers; wording left as Hana wrote it.
- Length flag on four German strings reworded to say what was done.
Petra NovakThe draft says “length limits passed” for German: four strings were over. Please mark it as flagged.
Tobias WrenChanged to Flagged, with the shorter options in the query log.
Activity
- Draft prepared from the job's recordsThrough your AI assistant · draft for review
- Edited by Tobias WrenGerman length flag reworded · Tue 3 Nov, 2:40 pm
How to send a delivery report from QuoteCloud
The same template for every job, so every handover looks the same.
Start from the template
Create the report from your delivery report template, or let your AI assistant draft it from the job's records.
Fill in what was done
Languages, files, steps and linguists, then the checks your team ran and anything flagged.
Add queries and files
Copy in the query log and attach the delivered files and any memory update.
Review and send
Your project manager or quality manager reviews it and sends it to the client.
Acknowledged
The client signs to confirm delivery; the signed report sits next to the quote.
Delivery report questions
What is a translation delivery report?
It's the agency's own handover document: the languages and files delivered, the steps and linguists, the quality checks the team ran, any flags, the query log and handover notes. Sent from QuoteCloud, the client acknowledges delivery with a signature and it's filed next to the quote.
Does QuoteCloud run QA checks on our translations?
No. QuoteCloud doesn't open, translate or check your files. Your linguists and project managers run their checks in their own tools; the report is where you write up what they found, in your words.
Is a delivery report a certification?
No. It's your record of the work. If a client needs a formal statement of accuracy, issue your own certificate of translation as a separate document signed by your translator. QuoteCloud adds a certificate of authenticity for signatures, not for translations.
Can we attach the translated files to the report?
Yes. The Attachments block, on Essentials and up, holds files in the document, such as the delivered files and a translation memory update, so the client receives them with the report.
Can an AI assistant prepare the report?
With QuoteCloud's MCP service, on Essentials and up, an AI assistant can be set up to gather the job's files, steps and queries and fill in your report template as a draft. A person reviews, corrects and sends it; nothing goes out on its own.
How does the client acknowledge delivery?
They sign the report online, with no account needed. The signed document carries a certificate of authenticity and an audit trail, and you can see when it was opened and signed.
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Every job handed over the same way
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