Cleaning contracts priced, reported and renewed in one place
Turn the site walk-through into a priced proposal, set out every site's monthly charge in one agreement, and send each month's audit report with a quote for the extra work it finds.
- 5/5 on G2
- 4.2 on Capterra
- Building QuoteCloud since 2013
QuoteCloud is quoting, proposal and eSignature software for commercial cleaning and facility services contractors. Price each site in a Spreadsheet block whose cells set the agreement's monthly lines, send multi-site agreements facilities and finance both sign, send monthly audit reports and extra-work quotes, and find renewals on the Expiring Soon filter.
Last reviewed by the QuoteCloud team
An engineered drawing of a typical office floor at Halden House, Level 3, for a fictional contractor, Pellucid Facility Services: six zones (open office carpet, meeting rooms, kitchen, washrooms, lift lobby and stairs) with the cleaner's route drawn across the floor, and an enlarged detail of the washrooms. In front, the pricing sheet's Halden tab: 4,800 m² in total, 91.03 hours a week, and cell F15, the monthly price of $18,545, connected to the agreement's Halden House line. A card takes turns through three stages: the walk-through, with six zones measured; the priced agreement, $32,145 a month for three sites ex tax; and the October audit, an 83.6% average against an 85% target with four findings, quoted as extra work for $2,910.60 and signed.
Try it: this month's audit becomes a report and a quote
Pick a site and ask the assistant. It drafts the audit report from your audit app's scores and quotes the extra work from your price book. You review both, a quote over $2,000 is approved, and the client signs.
1 Your audit app fictional example
- Open office, levels 1–692%
- Meeting rooms88%
- Kitchens & breakouts78%
- Washrooms81%
- Reception & lift lobbies90%
- Level 3 carpet, traffic lanes72%
- High-level surfaces84%
Average 83.6% · target 85%
- Consult rooms94%
- Waiting room & reception91%
- Patient washrooms89%
- Staff kitchen86%
- Corridors79%
- Treatment room glass82%
Average 86.8% · target 85%
- Offices90%
- Meeting rooms87%
- Warehouse amenities77%
- Boardroom chairs80%
- Bin bay70%
Average 80.8% · target 85%
2 Your AI assistant connected through QuoteCloud's MCP service
Theo VanceDraft October's audit report for Halden House from the audit app, and a quote for the extra work it found.
- Found the client and siteHalden Property Group · Halden House
- Read this month's scores from your audit app7 zones · Sam Oduya, Thu 22 Oct 2026
- Created the audit report from your templatePF-QA-2410 · saved as a draft
- Matched findings below 85% to your price book4 lines · strip & seal vinyl floor, washroom tile & grout deep clean, carpet hot-water extraction, high-level dusting
- Created the extra-work quotePF-3142 · draft · nothing sent
- Found the client and siteHalden Property Group · Northgate Medical Suites
- Read this month's scores from your audit app6 zones · Sam Oduya, Tue 20 Oct 2026
- Created the audit report from your templatePF-QA-2408 · saved as a draft
- Matched findings below 85% to your price book2 lines · vinyl machine scrub & buff, internal glass & partitions
- Created the extra-work quotePF-3139 · draft · nothing sent
- Found the client and siteHalden Property Group · Lakeview Business Park, Building C
- Read this month's scores from your audit app5 zones · Ines Marlow, Wed 21 Oct 2026
- Created the audit report from your templatePF-QA-2409 · saved as a draft
- Matched findings below 85% to your price book3 lines · washroom tile & grout deep clean, upholstery clean, bin bay wash-down
- Created the extra-work quotePF-3140 · draft · nothing sent
- Drafts only
- Reads what it's allowed to
- Approvals still apply
Choose a site, then ask the assistant. Both documents appear here as drafts for you to review.
Drafted by the assistant · reviewed by Theo Vance
Halden House · October 2026
- Open office, levels 1–6 92%
- Meeting rooms 88%
-
Kitchens & breakouts
78%
Vinyl dull and scuffed at the Level 3 servery In extra-work quote PF-3142
-
Washrooms
81%
Grout discoloured in the Level 3 and Level 5 washrooms In extra-work quote PF-3142
- Reception & lift lobbies 90%
-
Level 3 carpet, traffic lanes
72%
Traffic lanes stained between the lifts and the kitchen In extra-work quote PF-3142
-
High-level surfaces
84%
Dust on supply vents and ledges, levels 2 and 3 In extra-work quote PF-3142
Drafted by the assistant · reviewed by Theo Vance
Extra work found in the October audit Halden House
| Item | Qty | Amount | Keep |
|---|---|---|---|
| Strip & seal vinyl floorVinyl dull and scuffed at the Level 3 servery (audit score 78%) | 64 m² × $7.50 | $480.00 | |
| Washroom tile & grout deep cleanGrout discoloured in the Level 3 and Level 5 washrooms (audit score 81%) | 46 m² × $9.00 | $414.00 | |
| Carpet hot-water extractionTraffic lanes stained between the lifts and the kitchen (audit score 72%) | 420 m² × $3.20 | $1,344.00 | |
| High-level dusting: vents, ledges, lightsDust on supply vents and ledges, levels 2 and 3 (audit score 84%) | 6 h × $68.00 | $408.00 |
- Subtotal
- $2,646.00
- Tax (10%)
- $264.60
- Total
- $2,910.60
Over $2,000: goes to Mara Quinlan for approval when you send itOver $2,000: approved by Mara Quinlan before sending Approval workflow · Business
Certificate of authenticity and audit trail attached
Drafted by the assistant · reviewed by Theo Vance
Northgate Medical Suites · October 2026
- Consult rooms 94%
- Waiting room & reception 91%
- Patient washrooms 89%
- Staff kitchen 86%
-
Corridors
79%
Black heel marks along the vinyl corridors In extra-work quote PF-3139
-
Treatment room glass
82%
Smears on the glass partitions in rooms 4 to 7 In extra-work quote PF-3139
Drafted by the assistant · reviewed by Theo Vance
Extra work found in the October audit Northgate Medical Suites
| Item | Qty | Amount | Keep |
|---|---|---|---|
| Vinyl machine scrub & buffBlack heel marks along the vinyl corridors (audit score 79%) | 320 m² × $3.60 | $1,152.00 | |
| Internal glass & partitionsSmears on the glass partitions in rooms 4 to 7 (audit score 82%) | 38 m² × $2.40 | $91.20 |
- Subtotal
- $1,243.20
- Tax (10%)
- $124.32
- Total
- $1,367.52
Over $2,000: goes to Mara Quinlan for approval when you send itOver $2,000: approved by Mara Quinlan before sending Approval workflow · Business
Certificate of authenticity and audit trail attached
Drafted by the assistant · reviewed by Theo Vance
Lakeview Business Park, Building C · October 2026
- Offices 90%
- Meeting rooms 87%
-
Warehouse amenities
77%
Shower recess grout stained in the warehouse amenities In extra-work quote PF-3140
-
Boardroom chairs
80%
Marks on the fabric boardroom chairs In extra-work quote PF-3140
-
Bin bay
70%
Bin bay floor sticky and odorous In extra-work quote PF-3140
Drafted by the assistant · reviewed by Theo Vance
Extra work found in the October audit Lakeview Business Park, Building C
| Item | Qty | Amount | Keep |
|---|---|---|---|
| Washroom tile & grout deep cleanShower recess grout stained in the warehouse amenities (audit score 77%) | 22 m² × $9.00 | $198.00 | |
| Upholstery clean, meeting chairsMarks on the fabric boardroom chairs (audit score 80%) | 24 chair × $14.00 | $336.00 | |
| Bin bay wash-downBin bay floor sticky and odorous (audit score 70%) | 2 visit × $120.00 | $240.00 |
- Subtotal
- $774.00
- Tax (10%)
- $77.40
- Total
- $851.40
Over $2,000: goes to Mara Quinlan for approval when you send itOver $2,000: approved by Mara Quinlan before sending Approval workflow · Business
Certificate of authenticity and audit trail attached
Untick a line to leave it out. The report goes as it is.
A demo with a fictional business and a fictional audit app: nothing is sent, stored or charged. With QuoteCloud's MCP service (Essentials and up), an AI assistant that your business connects to your audit app and to QuoteCloud can be set up to find the client, create the report and the quote from your templates and add lines from your price book, as drafts for a person to review. It reads only what you allow, nothing is sent without a person, and approvals still apply (Business). QuoteCloud doesn't run audits, roster cleaners or bill the work.
From the walk-through to the renewal in six steps
How a cleaning contract runs through QuoteCloud, from the first site visit to the next agreement.
Walk the site
Zones, floor types, frequencies and marked-up photos go into the proposal template.
Price each site
Your pricing sheet works out hours and sets each site's monthly line.
Agree all sites
One multi-site agreement, signed by facilities and finance.
Report every month
Each site's audit report: scores against target, findings, trend.
Quote the extra work
Findings and periodicals become extra-work quotes the client signs.
Renew on time
Agreements nearing expiry show on Expiring Soon; send the new rates.
Price each site from area, frequency and production rate
Your pricing spreadsheet becomes a Spreadsheet block in the agreement. Area by zone and floor type, times visits a week, divided by your production rates, gives the hours; your labour rate, consumables and margin give the monthly price.
Connect any cell to a price line's description and unit price, and bring a price table total back into a cell. Change Halden House from five nights to six and the line, the monthly total and the contract value follow. Try it.
- Your formulas, rates and margin, labelled as yours
- Cell → a line's description and unit price
- Monthly total → back into the sheet
- Full spreadsheet: formulas, tabs, .xlsx import
Spreadsheet block and price tables: Essentials and up
Cleaning price calculatorsHow we priced Halden House
=ROUND((F12+F13)*(1+F14),0)| Row | A | B | C | D | E | F |
|---|---|---|---|---|---|---|
| 1 | Zone | Floor | Area m² | Visits a week | m² an hour | Hours a week |
| 2 | Open office | Carpet | 3,100 | 5 | 380 | 40.79 |
| 3 | Meeting rooms | Carpet | 520 | 5 | 300 | 8.67 |
| 4 | Kitchens & breakouts | Vinyl | 360 | 5 | 160 | 11.25 |
| 5 | Washrooms | Tile | 280 | 5 | 70 | 20.00 |
| 6 | Reception & lift lobbies | Stone | 340 | 5 | 200 | 8.50 |
| 7 | Stairs & corridors | Vinyl | 200 | 2 | 220 | 1.82 |
| 8 | Total | 4,800 | 91.03 | |||
| 9 | ||||||
| 10 | Nights a week | |||||
| 11 | Monthly hours | × 52 ÷ 12 | 394.5 | |||
| 12 | Labour | $38.50/h | $15,188.25 | |||
| 13 | Consumables | $0.11/m² | $528.00 | |||
| 14 | Margin | 18% | ||||
| 15 | Monthly price | → unit price | $18,545 | |||
| 16 | Line description | Halden House · nightly cleaning, 4,800 m², 5 nights a week | ||||
| 17 | Monthly total, all sites | Price table$32,145 | 24 months | $771,480 | ||
| Row | A | B | C |
|---|---|---|---|
| 1 | Rate | Value | Note |
| 2 | Labour rate, with on-costs | $38.50 | Pellucid's own rate |
| 3 | Consumables a m² a month | $0.11 | Chemicals, liners, pads |
| 4 | Margin | 18% | Before tax |
| 5 | |||
| 6 | Production rate, m² an hour | ||
| 7 | Open office · carpet | 380 | Your team's measured rates |
| 8 | Meeting rooms · carpet | 300 | |
| 9 | Kitchens & breakouts · vinyl | 160 | |
| 10 | Washrooms · tile | 70 | |
| 11 | Reception & lift lobbies · stone | 200 | |
| 12 | Stairs & corridors · vinyl | 220 |
Typed inYour assumption Connected to a price lineFrom the price table
Monthly service charges Editor view
Monthly charges are shown ex tax. They are invoiced by Pellucid each month; QuoteCloud shows them in the agreement.
| Item | Term | Monthly price |
|---|---|---|
| Contract cleaning, by site | ||
Halden House · nightly cleaning, 4,800 m², 5 nights a weekSix levels: offices, meeting rooms, kitchens, washrooms, lobbies
Description ← Halden!B16 Unit price ← Halden!F15
|
24 months | $18,545/mo |
Northgate Medical Suites · clinical cleaning, 1,150 m², 6 days a weekConsult rooms, waiting room, patient washrooms, staff kitchen
Description ← Northgate!B16 Unit price ← Northgate!F15
|
24 months | $6,420/mo |
Lakeview Business Park, Building C · 2,600 m², 5 nights a weekOffices, meeting rooms, warehouse amenities, bin bay
Description ← Lakeview!B16 Unit price ← Lakeview!F15
|
24 months | $7,180/mo |
| Options Tick to add | ||
| 24 months | $3,120/mo | |
| 24 months | $640/mo | |
- Monthly total ex tax
- $32,145
- Over 24 months
- $771,480
- Total → Halden!B17
- back in the sheet
Send your next cleaning proposal from QuoteCloud
Free for 14 days, no credit card required. Send us your pricing spreadsheet and your current proposal, and we'll convert one template for you during the trial.
One agreement for every site, page by page
Halden Property Group's three sites in one document: what's cleaned and how often, the monthly charges, the periodicals, the terms and both signatures.
-
Pellucid Facility ServicesMulti-site cleaning service agreement PF-3107 Sample · fictional business
Multi-site cleaning service agreement
Cleaning services for Halden Property Group
We walked all three sites with you on 6 and 7 October. This agreement sets out what we clean in each zone and how often, the monthly charge for each site worked out in the pricing sheet below, the periodical work through the year and how we report quality to you each month.
Cover
Written from the walk-through
The agreement opens with the walk-through on 6 and 7 October, so Clare reads her own buildings, not a brochure.
-
Pellucid Facility ServicesMulti-site cleaning service agreement PF-3107 Sample · fictional business
What we clean, and how often From the walk-through · Halden House
Zone Floor Area How often Open office Carpet 3,100 m² 5 nights a week Meeting rooms Carpet 520 m² 5 nights a week Kitchens & breakouts Vinyl 360 m² 5 nights a week Washrooms Tile 280 m² 5 nights a week Reception & lift lobbies Stone 340 m² 5 nights a week Stairs & corridors Vinyl 200 m² Twice a week Total 4,800 m² Frequencies are the scope we agreed on the walk-through. Areas are measured from the floor plans you sent, checked on site.
Walk-through photo · Halden House, Level 3
- Carpet traffic lane: extraction quarterly
- Glass partitions: internal glass every two months
- Service lift: route starts here
Scope
Every zone and how often
Zones, floor types, areas and frequencies, with a marked-up photo from the walk-through. The same rows feed the pricing sheet.
-
Pellucid Facility ServicesMulti-site cleaning service agreement PF-3107 Sample · fictional business
Monthly service charges
Monthly charges are shown ex tax. They are invoiced by Pellucid each month; QuoteCloud shows them in the agreement.
Item Term Monthly price Contract cleaning, by site Halden House · nightly cleaning, 4,800 m², 5 nights a weekSix levels: offices, meeting rooms, kitchens, washrooms, lobbies24 months $18,545/mo Northgate Medical Suites · clinical cleaning, 1,150 m², 6 days a weekConsult rooms, waiting room, patient washrooms, staff kitchen24 months $6,420/mo Lakeview Business Park, Building C · 2,600 m², 5 nights a weekOffices, meeting rooms, warehouse amenities, bin bay24 months $7,180/mo Options Tick to add 24 months $3,120/mo 24 months $640/mo - Monthly total ex tax
- $32,145
- Over 24 months
- $771,480
Once-off mobilisation
Item Qty Amount Before the first night Initial deep clean, Halden HouseCarpets extracted, hard floors scrubbed, high dusting1 site $4,200.00 Initial deep clean, Northgate Medical SuitesClinical areas to our clinical cleaning checklist1 site $1,650.00 Initial deep clean, Lakeview Building CIncluding warehouse amenities and the bin bay1 site $2,100.00 Site inductions, keys and access set-upAll three sites, before the start date1 lot $650.00 - Subtotal
- $8,600.00
- Tax (10%)
- $860.00
- Total
- $9,460.00
Charges
Monthly charges by site, plus mobilisation
Each site's monthly charge as a repeating price item over 24 months, options Clare can tick, and the once-off mobilisation. Pellucid invoices them; QuoteCloud shows them.
-
Pellucid Facility ServicesMulti-site cleaning service agreement PF-3107 Sample · fictional business
Periodical cleaning through the year All sites · Nov 2026 to Oct 2027
Service Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Carpet hot-water extractionQuarterly none 1 visit none none 1 visit none none 1 visit none none 1 visit none Strip & seal vinyl floorsTwice a year none none 1 visit none none none none none 1 visit none none none High-level dustingQuarterly 1 visit none none 1 visit none none 1 visit none none 1 visit none none Internal glass & partitionsEvery two months 1 visit none 1 visit none 1 visit none 1 visit none 1 visit none 1 visit none Periodicals 2 1 2 1 2 0 2 1 2 1 2 0 Periodicals are included in the monthly charges. Dates are agreed with each site manager a month ahead.
Periodicals
Periodical work through the year
Carpet extraction, strip and seal, high dusting and internal glass, month by month, so nobody argues about what's included.
-
Pellucid Facility ServicesMulti-site cleaning service agreement PF-3107 Sample · fictional business
Agreement terms
StartsSun 1 Nov 2026ExpiresTue 31 Oct 2028- ScopeThe zones, frequencies and periodicals in this agreement. Extra work is quoted and signed separately before we do it.
- QualityWe audit each site monthly against an 85% target and send you the report. Anything below target that this agreement covers is re-cleaned at our cost within five working days; work outside the scope is quoted separately.
- ChargesThe monthly charges above, invoiced monthly in arrears. Rates are reviewed once a year, with 60 days' notice of any change.
- Term24 months from the start date. The agreement expires on the date shown; any renewal is a new signed agreement.
- Ending earlyEither party may end the agreement with 90 days' written notice.
Accept and sign
2 of 2 signed
- Clare WhitcombeFacilities manager SignedMon 19 Oct 2026
- Owen AchterbergFinance director SignedTue 20 Oct 2026
Agreement summary
- Monthly (ex tax)
- $32,145
- Term
- 24 months
- Starts
- 1 Nov 2026
- Expires
- 31 Oct 2028
Certificate of authenticity and audit trail attached
Signed
Facilities and finance both sign
Clare and Owen sign from their own devices; the agreement keeps its expiry date for the renewal.
Extra work over your limit is approved before it goes
Set an approval rule on total value or discount, and a quote that crosses it goes to your operations director before the client sees it. The October extra-work quote for Halden House is $2,910.60, so Mara approves it first.
Everything else about the quote is ordinary QuoteCloud: lines from your price book, tracking when Clare opens it, and her signature with a certificate of authenticity.
Approval workflow: Business plan
Approval workflowDocument workflow
ApprovedTriggered when Total value greater than $2,000
- Mara QuinlanOperations directorApproved
Must be approved before it is sent
- Draft created by the assistant · Fri 23 Oct, 7.10 am
- Reviewed by Theo Vance · 8.40 am
- Sent for approval · 8.42 am
- Approved by Mara Quinlan · 9.05 am
Approval workflow · Business plan
Extra work, from the October audit
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Halden House | $2,646 | ||
Carpet hot-water extraction, 420 m²At $3.20 a m² · Level 3 traffic lanes, lifts to kitchen (audit score 72%)
|
1 job | $1,344 | $1,344.00 |
Strip & seal vinyl floor, 64 m²At $7.50 a m² · Level 3 servery (audit score 78%)
|
1 job | $480 | $480.00 |
Washroom tile & grout deep clean, 46 m²At $9.00 a m² · Level 3 and Level 5 washrooms (audit score 81%)
|
1 job | $414 | $414.00 |
High-level dusting: vents, ledges, lightsLevels 2 and 3 (audit score 84%)
|
6 h | $68 | $408.00 |
- Subtotal
- $2,646.00
- Tax (10%)
- $264.60
- Total
- $2,910.60
- Plus, monthly
- $0.00/mo
Every document a cleaning contract needs
After the agreement is signed, the work goes on: a report every month, extra work and periodicals, and a renewal before the term ends.
Halden House · October 2026
- Open office, levels 1–6 92%
- Meeting rooms 88%
-
Kitchens & breakouts
78%
Vinyl dull and scuffed at the Level 3 servery
-
Washrooms
81%
Grout discoloured in the Level 3 and Level 5 washrooms
- Reception & lift lobbies 90%
-
Level 3 carpet, traffic lanes
72%
Traffic lanes stained between the lifts and the kitchen
-
High-level surfaces
84%
Dust on supply vents and ledges, levels 2 and 3
Last six months
- 88May
- 90Jun
- 87Jul
- 91Aug
- 89Sep
- 83.6Oct
The monthly audit, as a report the client reads
Scores by zone against your target, the trend over six months and what you're doing about each finding, from the scores in your audit app.
- Your template, your target
- Findings link to the extra-work quote
- Tracked when the client opens it
Extra work, from the October audit
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Halden House | $2,646 | ||
Carpet hot-water extraction, 420 m²At $3.20 a m² · Level 3 traffic lanes, lifts to kitchen (audit score 72%)
|
1 job | $1,344 | $1,344.00 |
Strip & seal vinyl floor, 64 m²At $7.50 a m² · Level 3 servery (audit score 78%)
|
1 job | $480 | $480.00 |
Washroom tile & grout deep clean, 46 m²At $9.00 a m² · Level 3 and Level 5 washrooms (audit score 81%)
|
1 job | $414 | $414.00 |
High-level dusting: vents, ledges, lightsLevels 2 and 3 (audit score 84%)
|
6 h | $68 | $408.00 |
- Subtotal
- $2,646.00
- Tax (10%)
- $264.60
- Total
- $2,910.60
- Plus, monthly
- $0.00/mo
Accept and sign
Clare Whitcombe · Facilities manager
Signed online · Fri 23 Oct 2026
Quote summary
- Total inc tax
- $2,910.60
- Invoiced
- On completion
- Booked
- Within 10 working days
Certificate of authenticity and audit trail attached
Extra work quoted from your price book
Carpet extraction, strip and seal, grout and high dusting, each a line from your price book with the audit finding in its note. The client signs online.
- Lines from your product catalogue
- Approval over your limit (Business)
- Signed with a certificate of authenticity
Periodical cleaning quote
Quarterly periodicals for Northgate Medical Suites
The quarterly periodicals for the medical suites, done on a Saturday so the clinics stay open all week.
Quarterly periodicals
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Each quarter | $1,920 | ||
Internal glass & partitions, 180 m²At $2.40 a m² · treatment rooms, waiting room and reception
|
1 visit | $432 | $432.00 |
Vinyl machine scrub & buff, 320 m²At $3.60 a m² · corridors and treatment rooms
|
1 visit | $1,152 | $1,152.00 |
Upholstery clean, waiting room chairsFabric chairs, hot-water extraction
|
24 chair | $14 | $336.00 |
| Add if you'd like Tick to add | |||
| 1 visit | $380 | $380.00 | |
- Subtotal
- $1,920.00
- Tax (10%)
- $192.00
- Total
- $2,112.00
- Plus, monthly
- $0.00/mo
Periodicals the client can add to
Quarterly glass, floors and upholstery for the medical suites, with external glass as an option the client ticks before signing.
- Optional lines the client ticks
- Totals and tax follow
Monthly charges from 1 December 2026
| Service | Frequency | Per month |
|---|---|---|
| Office and amenities cleaning | 5 nights a week | $4,380.00 |
| Warehouse amenities and lunchroom | Daily | $1,940.00 |
| Bin bay wash-down | Fortnightly | $240.00 |
- Monthly
- $6,560.00
- Term
- 24 months · $157,440
- D
- J
- F
- M
- A
- M
- J
- J
- A
- S
- O
- N
Accept and sign
Dev Raman · Site manager
Signed online · Thu 29 Oct 2026
Certificate of authenticity and audit trail attached
The renewal, sent before the term ends
Fenwick Logistics' agreement expires on 30 November. The renewal sets out the new monthly charges from 1 December, and Dev signs it as a new agreement.
- Found on the Expiring Soon filter
- Nothing renews by itself
- Monthly charges shown, not billed
What changes for a cleaning business
The jobs your estimators, account managers and auditors do every week, before and after QuoteCloud.
Connected to your audit app, CRM and accounts
An AI assistant can connect your audit app to QuoteCloud through the MCP service, and the API, Zapier and Make connect other systems, from the Essentials plan. HubSpot and Zoho connect through Zapier, Pipedrive through Zapier or Make; Xero and QuickBooks Online are native on Business, otherwise through Zapier; Slack and Microsoft Teams alert you to document updates, comments and actions.
- AI Your audit appScores to drafts · an AI assistant through MCP
-
HubSpotCRM · via Zapier
- Pd PipedriveCRM · via Zapier or Make
- Zo Zoho CRMCRM · via Zapier
-
XeroAccounting · native on Business, otherwise Zapier
-
QuickBooks OnlineAccounting · native on Business, otherwise Zapier
- Te Microsoft TeamsAlerts for document updates, comments and actions
- Sl SlackAlerts for document updates, comments and actions
- GS Google SheetsSigned agreements to a sheet · through Zapier
-
StripePayment on signing, where you take one
- Za ZapierSigned, viewed and form events to your other apps
- API QuoteCloud APICreate documents from your own systems
How cleaning contractors connect QuoteCloud All integrations
Cleaning templates, ready for your pricing sheet
Real QuoteCloud templates for cleaning quotes, proposals and service agreements. Add your pricing sheet, price book and scope, and send.
- Quote template Cleaning Services Quote Scope of work, service frequency, pricing, add-on services, terms and approval for a cleaning quote. View template
- Proposal template Office Cleaning Proposal An office cleaning proposal that introduces your team and your experience before the price. View template
- Quote template Commercial Cleaning Service A commercial cleaning quote from a simple clean to a deep clean, with your services and products. View template
- Agreement template Service Delivery Agreement Scope, timelines, pricing, responsibilities and performance standards for an ongoing service. View template
All QuoteCloud templates Templates for cleaning & facility services
Everything a cleaning contractor sends
From the walk-through to the renewal, for commercial cleaning, facility services and building services contractors.
-
From audit scores to report and quote with AIAn AI assistant connected through QuoteCloud's MCP service drafts the report and the extra-work quote for review.Explore
-
Cleaning price calculators in the proposalArea × frequency ÷ production rate in a Spreadsheet block whose cells set each site's monthly line.Explore
-
Multi-site cleaning service agreementsEvery site's monthly charge, periodicals and terms in one agreement, signed by facilities and finance.Explore
- Scope proposals from the site walk-throughZones, floor types, frequencies and marked-up photos from the walk-through, turned into a proposal the same week.
- Cleaning tender responses & specificationsAnswer a cleaning specification zone by zone, with locked company content and an approval before it goes.
- Monthly quality audit reportsEach site's monthly audit as a branded report: zone scores against target, trend, findings and photos.
- Extra work & periodical cleaning quotesCarpet extraction, strip and seal, high dusting and windows quoted from your price book and signed fast.
- New sites & scope changes mid-contractAdd a site, change a frequency or drop a zone with a signed change document, not an email thread.
- Contract renewals & annual rate reviewsFind agreements on Expiring Soon, send the new rates, and get the renewal signed before the term ends.
- CRM, accounting & workflow integrationsHubSpot, Pipedrive, Xero, QuickBooks, Zapier and your audit app, connected the way each one really connects.
- Cleaning templatesReal QuoteCloud cleaning quote, proposal and service agreement templates to start from.
- QuoteCloud implementation for cleaning contractorsYour pricing sheet rebuilt as a block, your price book loaded, templates converted and the team trained.
- FAQAnswers to the questions commercial cleaning and facility services contractors ask most.
Cleaning contractors ask
Can QuoteCloud work out a cleaning price from square metres?
Yes, with your own formulas. Your pricing spreadsheet becomes a Spreadsheet block in the proposal: area by zone, visits a week and your production rates give hours, and your labour rate, consumables and margin give the price. Connect a cell to a price line's description and unit price, and bring the price table total back into a cell. Essentials and up.
Does QuoteCloud bill our monthly cleaning charges?
No. The agreement shows each site's monthly charge as a repeating price item over the term, so the client signs exactly what they'll be invoiced. You invoice from your accounting system. QuoteCloud can take one payment on signing through Stripe or PayPal where you want one, never instalments or recurring billing.
Can one agreement cover several sites?
Yes. Put every site's monthly charge, scope and periodicals in one agreement, with options the client can tick, such as a day porter. Several people can sign, for example the facilities manager and the finance director, each with their own signature and a certificate of authenticity.
How does the AI assistant turn audit scores into a report and a quote?
With QuoteCloud's MCP service (Essentials and up), an AI assistant your business connects to your audit app and to QuoteCloud can be set up to read the month's scores, create the audit report from your template and add extra-work lines from your price book. Both are drafts for a person to review; nothing is sent without one, and approvals still apply.
Does QuoteCloud run our quality audits or roster our cleaners?
No. Your audit or inspection app runs the audits, and your rostering and timesheet tools schedule staff and track time. QuoteCloud is where the documents live: the proposal, the agreement, the monthly report the scores go into, the extra-work quotes and the renewal, with tracking and eSignatures.
How do we keep track of renewals?
Give each agreement its expiry date. The Expiring Soon filter lists the agreements nearing expiry, so you can send the renewal and new rates in time, one by one or with bulk send (Essentials and up, volume-based costs). Nothing renews by itself: the renewal is a new signed agreement.
Can a manager approve big extra-work quotes first?
Yes, on the Business plan. Set an approval rule on total value or on discount percentage, and a quote that crosses it goes to the approvers before it can be sent. The extra-work quote in our example is over $2,000, so the operations director approves it first.
Which QuoteCloud plan do cleaning contractors need?
Essentials ($39 per user a month) covers price tables, the Spreadsheet block, the product catalogue, payments, the API, Zapier and the MCP service. Business ($59) adds approval workflow, Gantt charts, content locking, the AI Co-Worker and native CRM and accounting integrations. eSignatures are on every plan, and there's a free 14-day trial.
Your next cleaning contract, priced by your own sheet
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