Lane and spot freight quotes, back the same hour
A priced quote from your lane template: chargeable weight, linehaul, fuel surcharge and accessorials, accepted online before the customer calls someone else.
- 5/5 on G2
- 4.2 on Capterra
- Building QuoteCloud since 2013
QuoteCloud lets carriers send lane and spot quotes from their own templates. Your rate calculator in the quote works out chargeable weight and sets the linehaul and fuel lines; accessorials are lines the customer ticks. Quotes carry an expiry date, the customer accepts and signs online, and you see when it was opened.
Last reviewed by the QuoteCloud team
A drawing of the outbound side of Wexmoor Freight & Logistics' Northgate cross-dock: six pallets staged in a marked bay 3 for Port Ellery, one with its dimensions, 1200 by 1000 by 1500 millimetres, and one with its consignment label, WF-Q-4821, 1 of 6, shown enlarged. A live route runs from the bay to the open dock door 2. Beside it a card moves through three moments: at 10:31 am Sophie Lindqvist of Bramblewood Homewares emails to ask for a price on six pallets to Port Ellery; at 10:42 am the lane quote goes out, 2,700 kg chargeable on cubic weight, linehaul $837.00, fuel surcharge 18.5% $154.85, tail-lift delivery $68.00, total $1,165.84 inc tax, valid 7 days; at 2:18 pm Sophie accepts it online with the certificate of authenticity attached.
The calculator and the quote, in one document
Callan types the request into the input cells of the lane calculator in Wexmoor's template: pallets, height, weight per pallet and the lane. The sheet works out the cube, the cubic and actual weight, and charges the greater of the two at the zone rate, or the minimum.
Two cells are connected to the quote. The linehaul cell sets the line's description and unit price, so the customer reads '6 pallets · 2,700 kg chargeable' on the line itself; the fuel cell does the same at this month's surcharge. The quote total comes back into the sheet for the all-in price per pallet.
The quantity on each freight line stays at one consignment, as usual. Your rates, minimums and fuel percentage live on the Rates tab, so a change there reaches the next quote.
- Chargeable weight printed on the line
- Linehaul and fuel from connected cells
- Accessorials as lines to tick
Spreadsheet block and price tables: Essentials and up
How rate calculators price the quoteLane calculator · rows 9 to 17
=MAX(B9*B12,B13)
Quote tab
| Row | A | B | C |
|---|---|---|---|
| 1 | Lane quote | Value | Line description · note |
| 9 | Chargeable weight (kg) | 2,700 | The greater of the two |
| 10 | Lane | Northgate → Port Ellery | Chosen from the Rates tab |
| 11 | Zone | Long-haul | |
| 12 | Rate per kg | $0.31 | Your zone rate |
| 13 | Minimum charge | $160 | Your zone minimum |
| 14 | Linehaul | $837.00 | Linehaul Northgate → Port Ellery · 6 pallets · 2,700 kg chargeable |
| 15 | Fuel surcharge | $154.85 | Fuel surcharge 18.5% of linehaul |
| 16 | Quote total | Price table$1,165.84 | From the price table, inc tax |
| 17 | All-in per pallet | $194.31 | Total ÷ pallets |
- Typed in
- Your rate or factor
- Connected to the price table
Your quote
Freight
AccessorialsTick what the delivery needs
- Subtotal
- $1,059.85
- Tax (10%)
- $105.99
- Total Total → Quote!B16
- $1,165.84
Part loads, full loads and chilled spot runs
One way of quoting for every kind of request your desk gets. Tick an accessorial in each quote to see the total follow.
Lane quote
Pallet freight, Northgate to Port Ellery
Six pallets of homewares from your Northgate distribution centre to the Port Ellery store, collected Thursday and delivered Friday by tail-lift truck.
Your quote
Freight
AccessorialsTick what the delivery needs
- Subtotal
- $1,059.85
- Tax (10%)
- $105.99
- Total
- $1,165.84
Six pallets, priced on cubic weight
Light homewares take up more space than they weigh, so the sheet charges 2,700 kg of cubic weight rather than 1,080 kg actual, at the long-haul rate. The customer ticks the tail-lift because the store has no dock.
- Chargeable weight on the linehaul line
- Fuel surcharge as its own line
- Valid 7 days
Lane quote
Full load, Northgate to Lakeview
A full curtainsider of flat-packed furniture, 22 pallets, from Northgate to your Lakeview showroom, delivered at the time you book.
Your quote
Freight
AccessorialsTick what the delivery needs
- Subtotal
- $2,602.93
- Tax (10%)
- $260.29
- Total
- $2,863.22
A full curtainsider to a showroom
Twenty-two pallets of flat-packed furniture to Lakeview, from the same calculator at the regional rate. The showroom books a delivery time, so that accessorial is ticked and the tail-lift isn't.
- Same template and calculator
- Booked delivery time ticked
- Your full-load conditions in the template
Spot quote · draft
Chilled pallets, Lakeview to Port Ellery
Four chilled pallets collected Thursday evening from Lakeview, delivered to Port Ellery by 6 am Friday.
Your quote
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Freight | $824 | ||
Chilled linehaul Lakeview → Port Ellery · 4 pallets1,800 kg chargeable · your chilled rate card
|
1 | $702 | $702.00 |
Fuel surcharge 18.5% of linehaulThis month's rate
|
1 | $129.87 | $129.87 |
Delivery before 6 amRates tab · per consignment
|
1 | $45 | $45.00 |
Returning-customer discount 6%Suggested in the draft · needs approval
|
1 | -$52.56 | -$52.56 |
| Options Tick to add | |||
| 1 | $18 | $18.00 | |
- Subtotal
- $842.31
- Tax (10%)
- $84.23
- Total
- $926.54
- Plus, monthly
- $0.00/mo
A chilled run quoted before the truck is gone
Four chilled pallets overnight from your chilled rate card, the fuel surcharge and a before-6-am fee, valid for 48 hours, with a temperature logger report to tick. This one was drafted by an AI assistant and its discount waits for approval before anyone sends it.
- 48-hour expiry date
- Logger report as an option
- Accepted on a phone, no account needed
What goes into a lane quote that wins the load
Built once in your template, then the same on every quote, whoever is on the desk.
Chargeable weight, shown
The greater of cubic and actual weight, worked out by your own formula and printed on the linehaul line.
The lane and its zone
Origin, destination and zone from your Rates tab, so the rate and minimum are always the ones you set.
Your fuel surcharge
This month's percentage from your sheet, as its own line, so the customer sees what it applies to.
Accessorials to tick
Tail-lift, booked delivery time, hand unload: optional lines the customer ticks, with the total following.
An expiry date
48 hours for a spot rate, a week for a lane quote. The Expiring Soon filter shows which quotes lapse next.
Your conditions of carriage
Written once in the template and accepted with the signature, with a certificate of authenticity.
Send your next lane quote from QuoteCloud
Free for 14 days, no credit card required. Send us your rate spreadsheet and current quote, and we'll convert one template for you during the trial.
After you send it
Opened, accepted and passed on to your TMS
Document tracking shows Sophie opened the quote nine minutes after it went out. She tried a booked delivery time, took it off again and accepted at 2:18 pm. A Zapier zap on the Signed Document trigger then sent the booking request to Wexmoor's transport management system (illustrative).
TMS, CRM & accounting integrationsActivity
- Quote openedSophie Lindqvist
- Booked delivery time addedThen removed: store open from 7 am
- Accepted onlineCertificate of authenticity attached
- Booking request sent to your TMSZapier, on the Signed Document trigger
From an email to a booked load in five steps
How a pricing desk turns a rate request into an accepted lane quote with QuoteCloud.
Open your lane template
Cover, conditions of carriage, the rate calculator and your accessorials are already in it.
Type in the request
Pallets, height, weight and lane go into the input cells, or Zapier writes them from your booking form.
Check the freight lines
Connected cells set the linehaul and fuel lines; tick any accessorial the customer asked for.
Send it with an expiry date
48 hours for a spot rate, a week for a lane quote. You'll see when it's opened.
The customer accepts
They sign on a phone, no account needed; Zapier can pass the signed quote to your TMS.
Lane quote questions, answered
How fast can we send a freight quote with QuoteCloud?
As fast as your pricing desk can type the request into your lane template. The calculator in the quote works out the chargeable weight, linehaul and fuel from your own rates, the connected lines update, and you send it with an expiry date. The customer accepts and signs online.
Can a spot quote expire?
Yes. Every QuoteCloud document can carry an expiry date, such as 48 hours for a spot rate, and the Expiring Soon filter shows which quotes are about to lapse so your desk can follow up or requote.
Can customers accept a freight quote on their phone?
Yes. The customer opens the quote from the email on any device, ticks the accessorials they need and signs, with no account needed. The signed quote carries a certificate of authenticity and an audit trail.
Can we quote part loads and full loads from one template?
Yes. The same rate calculator handles six pallets or twenty-two: it charges the greater of cubic and actual weight at the lane's zone rate, or the minimum. Full-load conditions and accessorials such as a booked delivery time sit in the template as text and optional lines.
Can our booking form fill in the quote?
Yes, through Zapier. A zap can create the quote from your template and write the booking form's pallets, height, weight and lane into the calculator's input cells, on Essentials and up. Writing cells through the API isn't confirmed, so use Zapier for that step.
Does QuoteCloud book the freight once the quote is accepted?
No. QuoteCloud records the accepted quote and its signature. Booking, dispatch and tracking stay in your transport management system; a Zapier zap on the Signed Document trigger can send the details there where your system has a connector.
More for freight & 3PL teams
Every page of the logistics guide.
-
Chargeable weight & rate calculatorsYour cubic conversion, zone rates and fuel surcharge in a Spreadsheet block whose cells price the quote lines.Explore
-
Contract rate schedulesA customer's lanes, zones, minimums and accessorials in one schedule, approved, signed and dated to expire.Explore
-
AI-drafted quotes & reports with MCPAn AI assistant connected through QuoteCloud's MCP service drafts quotes and reports from your data for your team to review.Explore
- Freight tenders & RFQ responsesA shipper's lane list answered lane by lane, with your service, insurances and terms as locked library blocks.
- 3PL & warehousing proposalsPallets × weeks × rate, handling, pick and pack in a calculator, an onboarding plan and a set-up fee paid on signing.
- Quarterly service reportsShipments, on-time delivery and claims for each contract customer, with next quarter's options priced inside.
- Rate reviews & contract renewalsExpiring schedules found early, the new rates sent to every contract customer, and each one signed before expiry.
- Pricing approvals & marginsDiscounts and big contracts routed to the right manager, with cost and margin visible only to your team.
- TMS, CRM & accounting integrationsYour transport management system, CRM and accounts, connected the way each one really connects.
- Logistics templatesReal QuoteCloud templates for transport agreements, storage, service levels and quotes.
- QuoteCloud implementation for freight & 3PLYour rate tables rebuilt as a calculator, your templates converted, approvals set and the pricing desk trained.
- FAQAnswers to the questions carriers, forwarders, 3PLs and couriers ask most.
Your next lane quote, back the same hour
Free for 14 days. No credit card required.