Security & fire templates for reports, quotes and agreements
Real QuoteCloud templates for installation quotes, network and camera proposals, service agreements and handover sign-off, ready for your report blocks and price book.
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QuoteCloud's template library has electrical services quotes, network installation proposals, service-level and service delivery agreements, a project acceptance form and bid proposals that security and fire contractors start from. Add your results and defect blocks, device-count sheet and price book; one template conversion is free during the trial.
Last reviewed by the QuoteCloud team
Four sample documents from the fictional Harrowfield Fire & Security behind index tabs, taking turns at the front, each started from a template: the cover of a six-monthly inspection and test report for Calder House; a defect rectification quote with the visit and four optional defect lines; the cover of a CCTV, alarm and access control proposal for Penrose Cold Stores; and a monitoring agreement's three monitoring tiers.
Real QuoteCloud templates to start from
None of these is made only for fire or security work, and that's fine: each is a close starting point for an installation quote, a network and camera proposal, a service agreement or a handover sign-off. Open one, then add the blocks below.
- Quote template Electrical Services Quote Itemised quotes for installation and repair work: a start for defect rectification and small install quotes. View template
- Proposal template Electrical Services Template Installation, repair and inspection proposals with the scope and rates laid out; add your own report blocks. View template
- Proposal template Network Installation Proposal: IP cameras & access System description, project schedule, detailed pricing and signature: suits IP camera and access control installs. View template
- Proposal template Network Installation Plan: cabled systems Scope, hardware, installation plan, timeline and pricing for cabled systems. View template
- Agreement template Service-Level Agreement Template Response times and support obligations: a base for monitoring and service agreements. View template
- Agreement template Service Delivery Agreement Template Scope, timelines, pricing and responsibilities for scheduled inspection and servicing. View template
- Contract template Service Contract Template The agreed services set out as a contract the client signs. View template
- Sign-off template Project Customer Acceptance Form A handover and acceptance form signed when an installation is commissioned. View template
- Tender template Bid Proposal Competitive bids for contractors: a start for tender responses on larger systems. View template
Add your report blocks to any template
A test report template needs more than a letterhead. Add a results table by system and a defect list with each device's id, location, finding and severity, then a photo marked up on site and the two signatures.
Once those blocks are in the template, every technician's report reads the same way, whether it was typed up, created by your inspection app or drafted by your AI assistant. The results and any certification under the standard that applies to the site stay your licensed technicians'.
- Results by system and a defect list
- Photos marked up in the image editor
- Technician and building manager signatures
Results by system 186 devices inspected and tested on Tue 14 Oct 2026
| System | Result | Tested | Passed | Defects |
|---|---|---|---|---|
| Fire detection & alarm | 86 | 85 | 1 | |
| Emergency & exit lighting | 34 | 33 | 1 | |
| Extinguishers & hose reels | 22 | 21 | 1 | |
| CCTV cameras | 18 | 17 | 1 | |
| Access control & intruder alarm | 26 | 26 | Pass | |
| All systems | 186 | 182 | 4 |
Results recorded on site by Adaeze Nwosu in Harrowfield's inspection app. Harrowfield's licensed technicians test and certify; QuoteCloud presents the report.
Defects found 4 found
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SD-L3-07Smoke detector · Level 3, open officeNo response to test smoke Critical -
EL-S2-04Emergency light · Stair 2, Level 4Battery failed the 90-min discharge at 52 min Critical -
FE-L2-03Extinguisher, 4.5 kg · Level 2 corridorGauge in the red, past its service date Critical -
CAM-B1-06Dome camera · Basement car parkHousing cracked, image blurred Non-critical
Quoted for approval in HF-DQ-2611
Agreement templates with the charges and terms built in
Start from the Service-Level or Service Delivery Agreement template and add your monitoring tiers, the repeating charges with their term, the visit calendar and your terms.
Lock the terms on the Business plan so nobody edits a clause by accident, and keep the monitoring tiers and service lines in a content library so every agreement uses the same wording.
- Repeating charges with a term, invoiced by you
- Content libraries: Essentials and up
- Content locking: Business plan
Monitoring & scheduled services
| Service | How often | Per month |
|---|---|---|
| Monitoring: alarm + video verification | 24/7 | $129.00 |
| CCTV & access control service, 2 visits | Every 6 months | $58.00 |
| Fire detection & equipment inspection | Every 6 months | $64.00 |
| Camera & recorder health checks | Monthly, remote | $24.00 |
- Monthly
- $275.00
- Term
- 24 months · $6,600
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- J
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- M
- A
- M
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Agreement terms
- MonitoringStarts once the alarm and cameras are connected and tested with the monitoring centre.
- DefectsFound at a visit, they are quoted separately and fixed once you approve them.
- InvoicesHarrowfield invoices the charges above monthly; this agreement doesn't take payment.
- ExpiryThe agreement ends on 31 Oct 2028. A renewal is a new agreement for you to sign.
Six things to set up in every template
Do this once, and every report, quote and agreement your team sends starts right.
Your price book
Defect fixes, devices, labour and visits as products, so lines come in priced.
Defect quotesYour device-count sheet
A Spreadsheet block whose cells set the equipment lines' descriptions and unit prices. Essentials and up.
Device calculatorsData items
The site name, address, building manager and device numbers, filled in for each document.
Content libraries
Scope wording, system descriptions and exclusions you reuse, on Essentials and up.
Locked blocks
Terms and licence details that technicians can't change, with content locking on Business.
Approval rules
Total value or discount triggers, so big quotes from any template wait for approval (Business).
Approvals
Send us your report and we'll convert it
Free for 14 days, no credit card required. One template conversion is free during the trial on Essentials, Business and Enterprise.
From a template to your standard document
How a security and fire contractor turns a QuoteCloud template into the one every technician uses.
Pick the closest template
An electrical services quote, a network installation proposal or a service agreement.
Brand it
Your logo, colours, licence details and contact block on every page.
Add your blocks
Results and defects for reports, the device sheet for proposals, tiers and charges for agreements.
Connect the price book
Products and fixes from your price book, with costs and margins kept from the client.
Lock and share
Lock the clauses (Business) and make it the template your team starts from.
Template questions
Does QuoteCloud have fire or security specific templates?
Not yet. The closest real templates are electrical services quotes, network installation proposals, service-level and service delivery agreements, a service contract, a project customer acceptance form and a bid proposal. Security and fire contractors start from one of these and add their own results, defect and pricing blocks.
Can you convert my existing inspection report or quote into a template?
Yes. One template conversion is free during the trial on the Essentials, Business and Enterprise plans: send us your current report, quote or agreement and we rebuild it as a QuoteCloud template. More conversions are available as a paid professional service.
Can I stop technicians changing the terms in a template?
Yes, on the Business plan. Content locking stops a block such as your terms, licence details or exclusions from being edited in documents made from the template. Technicians still fill in the site details, results and price lines.
Can I bring my device-count spreadsheet into a template?
Yes. Import your .xlsx into a Spreadsheet block, on Essentials and up. It works like Google Sheets, with formulas and tabs, and any cell can be connected to a price line's description and unit price, so the proposal prices itself from the counts. Quantities stay on the price line as usual.
Does a template make my report a compliance certificate?
No. A template sets out your report's layout and wording. The testing, the results and any certification under the standard that applies to the site are your licensed technicians'; QuoteCloud presents the document, tracks it and collects the signatures.
Everything a security & fire business sends
Every document type, and the page that shows it working.
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Inspection & test reportsEach site's routine inspection as a branded report: results by system, the defects found, and the building manager's acknowledgement.Explore
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CCTV, alarm, access & fire detection proposalsNew systems proposed zone by zone: equipment, cabling, installation and options the client chooses, with a deposit on signing.Explore
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Monitoring & service agreementsMonitoring tiers and scheduled servicing as repeating charges in the agreement, with an expiry date and a renewal you send.Explore
- Defect rectification quotesEvery defect from the inspection as a priced line the building manager ticks to approve, then signs.
- Inspection results to report and quote with MCPAn AI assistant connected through QuoteCloud's MCP service drafts the report and the defect quote from your inspection app's results.
- Annual statements for building ownersYour own year-end summary of every visit, defect and fix at a site, sent for the owner to acknowledge.
- Device count calculators that price the proposalCameras, sensors, readers and detectors counted per zone in a spreadsheet whose cells set the equipment and cabling lines.
- Multi-site & property portfolio quotesOne service agreement per building for a property manager's portfolio, bulk-sent and tracked to signature.
- Building manager sign-off, approvals & depositsApproval rules before big quotes go out, several signers on the client side, and a deposit on signing for new installs.
- Inspection apps, job systems & accountingYour inspection app, job system, CRM and accounts, connected the way each one really connects: MCP, the API, Zapier, Make or natively.
- QuoteCloud implementation for security & fire contractorsYour report and quote templates, defect price book, device calculator and assistant connection set up, and your team trained.
- FAQAnswers to the questions fire services, CCTV, alarm and access control contractors ask most.
One template, every technician, the same report
Free for 14 days. No credit card required.