Templates for translation and localisation documents
Real QuoteCloud templates to make into your word-count quote, localisation proposal, framework agreement and delivery report.
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QuoteCloud's template library has no translation-specific templates yet, so agencies start from real general ones: Professional or Simple Business Estimate for word-count quotes, Consulting Services Proposal for localisation projects, Consulting Agreement for framework agreements, Project Customer Acceptance Form for delivery reports and an NDA for confidential files.
Last reviewed by the QuoteCloud team
Three pages from a fictional agency's document set, fanned out and taking turns at the front: the cover of a translation quote for Kestrel Robotics' K2 documentation in French, German and Japanese; an interpreting booking for a two-day Japanese and English supplier audit at Tallis & Grey's Northgate plant with Kenji Morita as interpreter; and a certificate of translation from German into English for Marlowe & Finch LLP, with the translator's statement as a locked block.
Nine real templates to start from
There are no translation-specific templates in QuoteCloud's library yet. These general ones have the structure a language business needs: an estimate for word-count quotes, proposals for localisation programmes, an agreement for rate cards, an acceptance form for delivery reports and an NDA for confidential files.
- Estimate template Professional Business Estimate Client and company details, pricing with tax, terms and eSignature acceptance: a start for a word-count quote. View template
- Estimate template Simple Business Estimate Scope, pricing with tax, assumptions and acceptance: a quick quote for a certified translation or a small job. View template
- Quote template Precision Corporate Sales Quote Services, pricing and terms in a clean corporate layout: a start for language pairs and service levels. View template
- Proposal template Consulting Services Proposal Summary, scope, method, timeline, pricing options and acceptance: a frame for a localisation project proposal. View template
- Proposal template Minimalist Modern Sales Proposal A clean multi-page proposal for services, pricing and recommendations, for larger multilingual programmes. View template
- Proposal template Copywriting Proposal Template Scope, deliverables, timeline, pricing and terms for content work: adapt it for transcreation and copy adaptation. View template
- Agreement template Consulting Agreement A plain services agreement to adapt into a framework agreement with your rate card as a schedule. View template
- Acceptance template Project Customer Acceptance Form A project acceptance with eSignature: adapt it for a delivery report the client acknowledges. View template
- Agreement template Non-Disclosure Agreement An NDA signed before a client sends confidential source files or briefs your interpreters. View template
An estimate template, turned into a word-count quote
Larkmoor started from the Professional Business Estimate. Tobias kept the cover and the letterhead, then added what a translation quote needs: a Spreadsheet block with Analysis, Pricing and Rates tabs, and a price table with a set-up line and one optional line per language.
Each language line takes its description and unit price from a connected cell on the Pricing tab; the chips in the editor show which. Save it as a template and every quote starts with your rate card already in place: import the counts, tick the languages the client asked for, send.
- Spreadsheet block: your rate card in the template
- One optional line per language
- Connected cells set description and unit price
- Spreadsheet and price tables: Essentials and up
Rate-card calculator Spreadsheet block
Pricing
| 1 | Language | Rate | Price | Description |
|---|---|---|---|---|
| 2 | French | $0.16 | $1,839.67 | 8,517 weighted words · translation + editing |
| 3 | German | $0.17 | $1,954.65 | 8,517 weighted words · translation + editing |
| 4 | Japanese | $0.21 | $2,414.57 | 8,517 weighted words · translation + editing |
| 5 | Spanish (Latin America) | $0.15 | $1,724.69 | 8,517 weighted words · translation + editing |
| 6 | Portuguese (Brazil) | $0.15 | $1,724.69 | 8,517 weighted words · translation + editing |
| 7 | Arabic | $0.20 | $2,299.59 | 8,517 weighted words · translation + editing |
| 8 | ||||
| 9 | Service level | Translation + editing | ||
| 10 | Level factor | 135% | +1 day review | |
| 11 | Rush delivery | No | ||
| 12 | Delivery estimate | 5 working days | Estimate | |
| 13 | Set-up line | $165.00 | 3 source files: .docx, .json, .md | |
| 14 | ||||
| 15 | Quote total | $7,011.28 | From the price table | |
| 16 | Per source word | $0.608 |
Rates
| 1 | Rate card | Value | Review days |
|---|---|---|---|
| 2 | English → French | $0.16 | |
| 3 | English → German | $0.17 | |
| 4 | English → Japanese | $0.21 | |
| 5 | English → Spanish (Latin America) | $0.15 | |
| 6 | English → Portuguese (Brazil) | $0.15 | |
| 7 | English → Arabic | $0.20 | |
| 8 | |||
| 9 | New words weight | 100% | |
| 10 | Fuzzy 75–94% weight | 60% | |
| 11 | Fuzzy 95–99% weight | 30% | |
| 12 | Repetitions & 100% weight | 25% | |
| 13 | Minimum per language | $120.00 | |
| 14 | Weighted words a day | 2,500 | |
| 15 | Rush surcharge | 25% | |
| 16 | Set-up per job | $60.00 | |
| 17 | Set-up per file | $35.00 | |
| 18 | Translation | 100% | 0 |
| 19 | Translation + editing | 135% | 1 |
| 20 | Translation, editing & proofreading | 155% | 2 |
- Typed in
- Imported analysis
- Your rate card
- Connected to a price line
Your quote
| Item | Qty | Amount |
|---|---|---|
| Project | ||
File preparation & project management3 source files: .docx, .json, .mdDescription ← Pricing!D13Unit price ← Pricing!C13 |
1 | $165.00 |
| Languages Ticked by the client | ||
French8,517 weighted words · translation + editingDescription ← Pricing!D2Unit price ← Pricing!C2
|
1 | $1,839.67 |
German8,517 weighted words · translation + editingDescription ← Pricing!D3Unit price ← Pricing!C3
|
1 | $1,954.65 |
Japanese8,517 weighted words · translation + editingDescription ← Pricing!D4Unit price ← Pricing!C4
|
1 | $2,414.57 |
Spanish (Latin America)8,517 weighted words · translation + editingDescription ← Pricing!D5Unit price ← Pricing!C5
|
1 | $1,724.69 |
Portuguese (Brazil)8,517 weighted words · translation + editingDescription ← Pricing!D6Unit price ← Pricing!C6
|
1 | $1,724.69 |
Arabic8,517 weighted words · translation + editingDescription ← Pricing!D7Unit price ← Pricing!C7
|
1 | $2,299.59 |
- Subtotal
- $6,373.89
- Tax (10%)
- $637.39
- Total
- $7,011.28
Total → Pricing!B15 Delivery estimate: 5 working days
Your certificate wording, locked in the template
A certificate of translation is your agency's own statement. Lay it out once: the statement in your words, a table for the document, languages, translator and client reference, and a signature block for the translator.
On the Business plan, lock the statement so project managers fill in the details but can't change the wording. The translator signs in QuoteCloud, and the signed document carries QuoteCloud's certificate of authenticity for the signature. QuoteCloud doesn't certify the translation.
- Your statement as a locked block (Business)
- Document details filled in per job
- Signed by your translator
Larkmoor Language Services
Certificate of translation
LM-C-0521
I, Elke Hartmann, a professional translator working for Larkmoor Language Services, confirm that the attached English translation of the document described below is, to the best of my knowledge and belief, a true and accurate translation of the original German document.
- Document
- Share purchase agreement, 18 pages
- Languages
- German → English
- Translator
- Elke Hartmann · Larkmoor translator ID LT-114
- Client reference
- Marlowe & Finch LLP · MF-22-0918
- Pages translated
- 18 pages + 2 annexes
- Issued
- Fri 6 Nov 2026
This certificate is Larkmoor's statement about its own translation. Whether a receiving authority accepts it depends on that authority's requirements and the translator's own credentials.
Signed by the translator
Elke Hartmann · Translator, Larkmoor Language Services
Signed online · Fri 6 Nov 2026
Certificate
- Reference
- LM-C-0521
- Languages
- German → English
- Pages
- 18 + 2 annexes
- Issued
- Fri 6 Nov 2026
Certificate of authenticity and audit trail attached
Which template becomes which document
A starting point for each document a language business sends. Change the wording, add your blocks and save each as your own template.
Word-count quote
From the Professional or Simple Business Estimate: add the rate-card sheet and one optional line per language.
Localisation proposal
From the Consulting Services Proposal: scope, engineering, testing, a release plan and two signers. See localisation proposals.
Interpreting booking
From the Precision Corporate Sales Quote: a booking block, day rates, options and your cancellation terms.
Framework agreement
From the Consulting Agreement: a rate-card schedule, terms and an expiry date. See framework agreements.
Delivery report
From the Project Customer Acceptance Form: files, checks and queries, acknowledged with a signature. See delivery reports.
NDA for confidential files
The Non-Disclosure Agreement, sent before a client shares unreleased material, with a passcode if needed.
Send us your current quote and we'll convert it
Free for 14 days, no credit card required. One template conversion is free during the trial on Essentials, Business and Enterprise.
Help setting your templates up
Do it yourself, or have QuoteCloud's team do some of it for you.
A free conversion
One of your existing templates converted for you during the trial, on Essentials, Business and Enterprise.
Training
A 45-minute training session for your team on paid plans, using your own templates.
Onboarding services
Help setting up templates, the rate-card sheet and payments. See onboarding services.
Professional services
Integrations and more complex set-ups, such as the MCP route. See professional services.
Template questions
Does QuoteCloud have translation quote templates?
Not yet. Translation agencies start from general templates in the library, such as the Professional Business Estimate for word-count quotes and the Consulting Services Proposal for localisation projects, then add their rate-card sheet, language lines and terms and save them as their own templates.
Can our rate card be part of the quote template?
Yes. Add a Spreadsheet block with your rates, weights, minimum and rush percentage to the template and connect its cells to the language lines. Every quote made from the template starts with your rate card in place. The Spreadsheet block is on Essentials and up.
Can you convert our existing quote template?
Yes. One template conversion is free during the trial on the Essentials, Business and Enterprise plans. For more templates or a complex rate card, QuoteCloud's onboarding and professional services can help.
Can we stop staff changing our certificate wording?
Yes, on the Business plan. Lock the block with your certificate statement in the template, so project managers can fill in the document details but not change the wording. The translator then signs the certificate in QuoteCloud.
See each template in use
Every page of the translation & localisation microsite.
-
Translation quotes from word countsNew words, fuzzy matches and repetitions priced per language pair in minutes, with the client ticking the languages they want.Explore
-
Certificates of translationYour agency's own statement of accuracy, laid out once as a locked template and signed by your translator or project manager.Explore
-
QuoteCloud implementation for language service providersYour rate card rebuilt as a sheet, templates converted, payments connected, the assistant set up and project managers trained.Explore
- From word counts to a draft quote with your AI assistantSet your AI assistant up through QuoteCloud's MCP service to read the analysis and draft the quote and the delivery report for a PM to review.
- Rate cards, rush fees & minimum chargesYour match-band weights, per-pair rates, rush percentage and minimum charge as a Spreadsheet block that prices the lines.
- Localisation project proposalsSoftware, website and documentation localisation: scope, languages, engineering, linguistic QA and a release plan in one signed proposal.
- Interpreting booking confirmationsConsecutive, simultaneous or remote sessions with minimum call-out times, travel and your cancellation terms, confirmed and paid.
- Delivery & quality reportsThe files delivered, the checks your team ran and the queries answered, in a handover the client acknowledges with a signature.
- Framework agreements & client rate cardsA client's agreed rates, weights, turnaround and terms in one agreement both sides sign, with its expiry date in view.
- Approvals, signing & payment on acceptanceDiscounts over your limit go for approval, the client signs online and pays a deposit or the full amount through Stripe or PayPal.
- Translation tools, CRM & accounting integrationsYour translation tool's exports, HubSpot, Pipedrive, Xero and QuickBooks, connected the way each one really connects.
- FAQAnswers to the questions translation agencies, localisation vendors and interpreting services ask most.
Start from a real template today
Free for 14 days. No credit card required.