Framework agreements that carry the client's rate card
Rates per language pair and service level, weights, minimums and turnaround as a schedule both sides sign, with the expiry date in view.
- 5/5 on G2
- 4.2 on Capterra
- Building QuoteCloud since 2013
A framework agreement in QuoteCloud sets out the rates and terms for a client's future jobs: a rate-card schedule by language pair and service level, match-band weights, minimum and rush terms, and clauses on orders and confidentiality. Both sides sign online; the expiry date shows under Expiring Soon. Nothing renews by itself.
Last reviewed by the QuoteCloud team
Four sheets from a fictional agency's framework agreement with Fernhill Outdoor Co., LM-FA-2027, behind index tabs and taking turns at the front: the cover of the translation framework agreement and rate card; Schedule 1, the rate card per weighted word for English into French, German, Italian, Spanish (Spain) and Dutch at three service levels, with match-band weights, a $90 minimum per language per order and a 25% rush surcharge; the agreement terms from Tue 1 Dec 2026 to Thu 30 Nov 2028, 24 months, on orders, translation memory, confidentiality and expiry; and the signature page, signed by Ruth Calloway, head of e-commerce, and Daniel Osei-Bonsu, finance director.
Fernhill's rates for the next two years, in one signed document
Sam builds the agreement from Larkmoor's framework template: the rate-card schedule, the terms that govern every later order, and a signature block for both of Fernhill's signers.
Schedule 1 · Rate card
Per weighted word, ex tax. Applies to every order under this agreement.
| Language pair | Translation | + Editing | + Proofreading |
|---|---|---|---|
| English → French | $0.15 | $0.20 | $0.23 |
| English → German | $0.16 | $0.215 | $0.245 |
| English → Italian | $0.15 | $0.20 | $0.23 |
| English → Spanish (Spain) | $0.14 | $0.19 | $0.215 |
| English → Dutch | $0.16 | $0.215 | $0.245 |
Match-band weights
- New words100%
- Fuzzy 75–94%60%
- Fuzzy 95–99%30%
- Repetitions & 100%25%
- Minimum charge
- $90 per language per order
- Rush (under 3 working days)
- +25%
- Standard turnaround
- 2,500 weighted words a day
- Desktop publishing
- $58 an hour
- Client review changes
- $52 an hour after the first round
Rates were agreed for the volumes Fernhill expects; they are fixed for the term of this agreement.
Agreement terms
- OrdersEach job is a separate quote under this agreement, priced from Schedule 1 and signed by Fernhill before work starts.
- Translation memoryFernhill owns the translation memory and glossary built for its content; we hand them over on request.
- ConfidentialityUnreleased product information is kept confidential by Larkmoor and its linguists.
- ExpiryThis agreement ends on Thu 30 Nov 2028. A new agreement is offered before then; nothing renews by itself.
Accept and sign
2 of 2 signed
- Ruth CallowayHead of e-commerce SignedWed 25 Nov 2026
- Daniel Osei-BonsuFinance director SignedThu 26 Nov 2026
Agreement summary
- Term
- 24 months
- Starts
- Tue 1 Dec 2026
- Rate card
- Schedule 1
- Expires
- Thu 30 Nov 2028
Certificate of authenticity and audit trail attached
Every later quote starts from the agreed rates
The schedule only helps if project managers quote from it. Larkmoor's word-count quote template carries a Spreadsheet block whose Rates tab holds the rate card; the Pricing tab reads it and connected cells set each language line's description and unit price.
For Fernhill, Sam saves a copy of that template with Schedule 1's rates, weights, minimum and rush percentage typed into its Rates tab. Any project manager who quotes Fernhill starts from that copy, so the price matches the signed agreement without anyone looking it up. The sheet shown is Larkmoor's standard rate card.
- Rates tab: pairs, weights, minimum, rush
- One quote template per framework client
- Change a rate once, every connected line follows
- Spreadsheet block: Essentials and up
Rate card · quote template Spreadsheet block
Rates
| 1 | Rate card | Value | Review days |
|---|---|---|---|
| 2 | English → French | $0.16 | |
| 3 | English → German | $0.17 | |
| 4 | English → Japanese | $0.21 | |
| 5 | English → Spanish (Latin America) | $0.15 | |
| 6 | English → Portuguese (Brazil) | $0.15 | |
| 7 | English → Arabic | $0.20 | |
| 8 | |||
| 9 | New words weight | 100% | |
| 10 | Fuzzy 75–94% weight | 60% | |
| 11 | Fuzzy 95–99% weight | 30% | |
| 12 | Repetitions & 100% weight | 25% | |
| 13 | Minimum per language | $120.00 | |
| 14 | Weighted words a day | 2,500 | |
| 15 | Rush surcharge | 25% | |
| 16 | Set-up per job | $60.00 | |
| 17 | Set-up per file | $35.00 | |
| 18 | Translation | 100% | 0 |
| 19 | Translation + editing | 135% | 1 |
| 20 | Translation, editing & proofreading | 155% | 2 |
Pricing
| 1 | Language | Rate | Price | Description |
|---|---|---|---|---|
| 2 | French | $0.16 | $1,839.67 | 8,517 weighted words · translation + editing |
| 3 | German | $0.17 | $1,954.65 | 8,517 weighted words · translation + editing |
| 4 | Japanese | $0.21 | $2,414.57 | 8,517 weighted words · translation + editing |
| 5 | Spanish (Latin America) | $0.15 | $1,724.69 | 8,517 weighted words · translation + editing |
| 6 | Portuguese (Brazil) | $0.15 | $1,724.69 | 8,517 weighted words · translation + editing |
| 7 | Arabic | $0.20 | $2,299.59 | 8,517 weighted words · translation + editing |
| 8 | ||||
| 9 | Service level | Translation + editing | ||
| 10 | Level factor | 135% | +1 day review | |
| 11 | Rush delivery | No | ||
| 12 | Delivery estimate | 5 working days | Estimate | |
| 13 | Set-up line | $165.00 | 3 source files: .docx, .json, .md | |
| 14 | ||||
| 15 | Quote total | $7,011.28 | From the price table | |
| 16 | Per source word | $0.608 |
- Typed in
- Imported analysis
- Your rate card
- Connected to a price line
Two months' notice before an agreement ends
How Larkmoor's account team plans a new agreement, drawn as their own process. QuoteCloud shows the date and carries the documents; nothing renews by itself.
-
90 days
Review the account
Sam checks Fernhill's languages and volumes against the rates in Schedule 1.
Signed agreement on file -
60 days
It shows under Expiring Soon
The agreement appears on the filter with its date, next to the other agreements ending soon.
Expiring Soon -
45 days
Draft the new agreement
Revise the last version with the new rates and dates, so the old agreement stays as it was signed.
Revise last version -
30 days
Sent for both signatures
Ruth and Daniel each sign online; you see when it's opened and when each one signs.
Several signers -
Expiry
The new terms take over
The old agreement ends on its date. The new one is already signed, with its own expiry date.
Signed new agreement
The account team's own plan for one sample agreement. QuoteCloud doesn't renew agreements, send reminders or change prices by itself.
Put your next framework agreement in QuoteCloud
Free for 14 days, no credit card required. Send us your agreement and rate card; we'll convert one template for you during the trial.
Every agreement ending soon, on one list
Give each agreement its expiry date and the Expiring Soon filter lists what ends next, with the days left. Sam sees Holloway Pharma's agreement ends in 11 days and Vantage Games in 21, long before either becomes a surprise.
When several clients' agreements end around the same time, a new-rates offer can go to all of them at once with bulk send: one template, a personalised copy each, and each client signs their own.
- Expiry dates and the Expiring Soon filter
- 14 days or fewer shown in red
- Bulk send: Essentials and up, volume-based costs
4 framework agreements expire in the next 60 days
- Framework agreement & rate cardHolloway Pharma · LM-FA-1803 Expires Mon 7 Dec 2026in 11 days Signed
- Framework agreement & rate cardVantage Games Studio · LM-FA-1811 Expires Thu 17 Dec 2026in 21 days Signed
- Interpreting panel agreementRiverside City Council · LM-FA-1820 Expires Fri 8 Jan 2027in 43 days Signed
- Framework agreement & rate cardBrightwater Travel · LM-FA-1826 Expires Mon 18 Jan 2027in 53 days Signed
What keeps a framework agreement in order
The QuoteCloud features an account team leans on between signing and the next agreement.
Locked clauses
Lock the confidentiality and translation-memory clauses in your template so only the rates and dates change (Business).
Version history
Each revision of the agreement is kept, so you can see what was signed and when (Business).
Every signer
Head of e-commerce and finance director each sign in the same document, with no account needed.
Orders stay separate
Each job is its own word-count quote, priced from the client's rates and signed before work starts.
Framework agreement questions
What is a translation framework agreement?
An agreement that sets the rates and terms for a client's future jobs over a period, often two or three years: rates per language pair and service level, match-band weights, minimum and rush charges, turnaround, and clauses on orders, confidentiality and translation memory. Each job is then quoted and signed separately under it.
Can both of the client's signers sign the agreement?
Yes. Add every signer to the document; each signs online without a QuoteCloud account, and you see who has signed. The signed agreement carries QuoteCloud's certificate of authenticity and audit trail.
How do we know when an agreement is about to end?
Give the agreement an expiry date. As it gets close, it appears under the Expiring Soon filter with the days left, so your account team can prepare a new agreement in time. Nothing renews or changes price by itself.
How do project managers quote at the agreed rates?
Keep a copy of your word-count quote template for the client, with their agreed rates, weights, minimum and rush percentage in the Rates tab of its Spreadsheet block. Connected cells price each language line, so every quote from that template follows the agreement.
Can we send new-rate offers to several clients at once?
Yes, with bulk send on Essentials and up: one template sent as a personalised copy to each client, who signs their own. Bulk send has volume-based costs. Each copy keeps its own expiry date and signatures.
More for account teams
From the agreed rates to every quote, booking and handover that follows.
-
Rate cards, rush fees & minimum chargesYour match-band weights, per-pair rates, rush percentage and minimum charge as a Spreadsheet block that prices the lines.Explore
-
Translation quotes from word countsNew words, fuzzy matches and repetitions priced per language pair in minutes, with the client ticking the languages they want.Explore
-
Approvals, signing & payment on acceptanceDiscounts over your limit go for approval, the client signs online and pays a deposit or the full amount through Stripe or PayPal.Explore
- From word counts to a draft quote with your AI assistantSet your AI assistant up through QuoteCloud's MCP service to read the analysis and draft the quote and the delivery report for a PM to review.
- Localisation project proposalsSoftware, website and documentation localisation: scope, languages, engineering, linguistic QA and a release plan in one signed proposal.
- Interpreting booking confirmationsConsecutive, simultaneous or remote sessions with minimum call-out times, travel and your cancellation terms, confirmed and paid.
- Delivery & quality reportsThe files delivered, the checks your team ran and the queries answered, in a handover the client acknowledges with a signature.
- Certificates of translationYour agency's own statement of accuracy, laid out once as a locked template and signed by your translator or project manager.
- Translation tools, CRM & accounting integrationsYour translation tool's exports, HubSpot, Pipedrive, Xero and QuickBooks, connected the way each one really connects.
- Templates for translation agenciesReal QuoteCloud quote, proposal, agreement and acceptance templates to make into your quote, booking and handover documents.
- QuoteCloud implementation for language service providersYour rate card rebuilt as a sheet, templates converted, payments connected, the assistant set up and project managers trained.
- FAQAnswers to the questions translation agencies, localisation vendors and interpreting services ask most.
Agree the rates once, quote from them every time
Free for 14 days. No credit card required.