QuoteCloud vs Fresh Proposals at a glance
The short list most teams decide on.
 QuoteCloud |
Fresh Proposals | |
|---|---|---|
| Best for | Sales teams and service businesses that want interactive quotes and proposals with AI, a product catalogue, eSignatures and payments, on a monthly plan | Small agencies, consultants and accounting firms that want a page-layout proposal editor and are comfortable paying annually |
| Lowest paid plan | US$14.95 per user / month | $20 / month billed annually (Starter, 10 active proposals) |
| Top listed plan | US$59 per user / month, Enterprise on request | $65 / month billed annually (Business), plus paid add-ons |
| Free plan | Yes, free forever for 1 user | No (14-day trial) |
| Free trial | 14 days, no credit card | 14 days, no credit card |
| eSignatures | Included on every plan, including Free | Included, with a signature certificate in the signed PDF |
| Online payments | Stripe and PayPal, from Essentials | Stripe advance payments; CPACharge and LawPay for accounting and legal firms |
| Contract | Month to month, no lock-in | Billed annually; no refunds |
Fresh Proposals vs QuoteCloud: feature comparison
33 features, side by side, with the QuoteCloud plan that includes each.
| Feature | QuoteCloud | Fresh Proposals |
|---|---|---|
| Create and designQuoteCloud 9/9Fresh Proposals 5/9 | ||
| Drag-and-drop block editor | IncludedEvery plan, including FreeAll plans · Canvas and grid modes, 18+ content blocks | IncludedDrag-and-drop canvas with text boxes, shapes, images, videos, signatures, fee and content tables. |
| Interactive web documents (not just PDF) | IncludedEvery plan, including FreeAll plans · Clients read, choose options, sign and pay online | IncludedClients open a secure web link to view, comment, choose options, sign and pay; PDF download is also available. |
| Template and content library | IncludedEssentials and upEssentials+ · Public and custom templates, reusable content libraries | IncludedPre-made templates plus content, section and snippet libraries. |
| AI content writing | IncludedBusiness and upBusiness+ · AI Co-Worker drafts and rewrites content | Not advertisedNo AI writing feature is listed on the Fresh Proposals features or pricing pages. |
| MCP AI service (connect your AI assistant) | IncludedBusiness and upBusiness+ · Use QuoteCloud from AI assistants through MCP | Not advertisedNo MCP or AI-assistant connection is advertised. |
| Rich blocks: Gantt charts, diagrams, forms, galleries | IncludedBusiness and upBusiness+ · Image gallery from Starter; Gantt, flowcharts and forms on Business | PartialImages, shapes, videos and a client input form; charts are listed as coming soon. No Gantt charts or diagrams advertised. |
| Built-in image and photo editor | IncludedStarter and upStarter+ | PartialImages can be rotated, resized and given borders, shadows and transparency; no photo editor is advertised. |
| Custom branding and white label | IncludedBusiness and upBusiness+ · Your logo, colours and fonts; QuoteCloud branding removed | IncludedCustom branding, custom domain with SSL and email domain whitelisting. Branding is an add-on on Professional and included on Business. |
| Content locking | IncludedBusiness and upBusiness+ | IncludedLock content blocks so they can't be moved, edited or deleted. |
| Quote and priceQuoteCloud 5/5Fresh Proposals 1/5 | ||
| Interactive price tables | IncludedEssentials and upEssentials+ · Optional items, client-adjustable quantities, one-off and repeating costs, tax, discounts and margins | IncludedFees tables with optional items, client-editable quantities, recurring fees, discounts, taxes and multiple currencies, from Starter. |
| Product catalogue | IncludedEssentials and upEssentials+ · Drag products from the catalogue into price tables | PartialA reusable fees library (Professional plan) you can import into fees tables; not a full product catalogue. |
| Custom formulas and embedded spreadsheets | IncludedBusiness and upBusiness+ | Not advertisedNo custom formulas or embedded spreadsheets advertised. |
| Product bundles and quantity-break discounts | IncludedBusiness and upBusiness+ | PartialTiered pricing packages on the Business plan; quantity-break discounts aren't advertised. |
| Contracts and service plans (telco, ISP, hosted) | Paid add-onAdd-on from EssentialsAdd-on · Opt-in add-on | PartialHourly, monthly and yearly recurring fees; contract renewal is a paid add-on on Business. |
| Sign and get paidQuoteCloud 3/3Fresh Proposals 2/3 | ||
| Legally binding eSignatures | IncludedEvery plan, including FreeAll plans · eIDAS compliant, on every plan including Free | IncludedType, draw or upload signatures; Fresh Proposals says it complies with the US ESIGN Act and UETA. |
| Signer verification and certificate of authenticity | IncludedEvery plan, including FreeAll plans · Optional one-time passcode; certificate and audit trail on every completed document | PartialSignature certificate in the signed PDF records who signed, IP address and timestamp. No one-time passcode signer check advertised. |
| Online payments from the document | IncludedEssentials and upEssentials+ · Stripe and PayPal | IncludedStripe for advance payments on acceptance; CPACharge and LawPay native for accounting and legal firms. |
| Track, approve and manageQuoteCloud 7/7Fresh Proposals 3/7 | ||
| Real-time tracking and notifications | IncludedEssentials and upEssentials+ | IncludedEmail alerts on opens and acceptance, per-contact interaction tracking and section-level analytics. |
| Automatic customer reminders | IncludedBusiness and upBusiness+ | IncludedAutomated follow-up emails are listed on every plan, including Starter. |
| Approval workflow | IncludedBusiness and upBusiness+ | IncludedInternal approval workflow on the Business plan. |
| Revisions and version history | IncludedBusiness and upBusiness+ | Not advertisedVersion history isn't advertised; sections can be reverted to a copy saved in the content library. |
| Unlimited sales teams and custom user roles | IncludedEssentials and upEssentials+ | Not advertisedTeam members can collaborate on proposals and workspaces are a Business add-on; custom user roles aren't documented. |
| Send through your own email service | IncludedEvery plan, including FreeAll plans | PartialEmail domain whitelisting sends proposal emails from your own domain address; sending through your own mail server isn't advertised. |
| Single sign-on (SSO) | IncludedEnterprise planEnterprise | Not advertisedSingle sign-on isn't mentioned on the pricing, features or integrations pages. |
| IntegrationsQuoteCloud 4/4Fresh Proposals 2/4 | ||
| Zapier and Make (thousands of apps) | IncludedEssentials and upEssentials+ | IncludedZapier and Pabbly Connect; Make isn't listed. |
| Open API | IncludedEssentials and upEssentials+ | PartialREST API and webhooks are available on request for enterprise accounts only. |
| CRM and accounting integrations | IncludedBusiness and upBusiness+ · HubSpot, Salesforce, Pipedrive, Zoho, monday.com, Dynamics 365, QuickBooks, Xero, FreshBooks and more | IncludedNative HubSpot (two-way), Salesflare, QuickBooks and Xero; Salesforce, Pipedrive, FreshBooks and Sage via Zapier. Premium integrations are an add-on on Professional. |
| Travel itineraries with GDS / mid-office integration | Paid add-onAdd-on from EssentialsAdd-on · Opt-in add-on for travel businesses | Not advertisedNo travel itinerary or GDS integration advertised. |
| Pricing and supportQuoteCloud 5/5Fresh Proposals 2/5 | ||
| Free plan | IncludedFree forever: 1 user, 2 documents a month with eSignatures | Not includedNo free plan; a 14-day trial with up to 3 active proposals. |
| Lowest paid plan | IncludedStarter, US$14.95 per user per month | IncludedStarter, $20 a month billed annually, limited to 10 active proposals. |
| Free trial without a credit card | Included14 days on Essentials and Business, no card | Included14-day trial of Starter features, no credit card required. |
| Month-to-month, no lock-in contract | Included | Not includedPlans are billed annually and the pricing FAQ says refunds aren't offered. |
| Free template conversion and training | IncludedEssentials and upEssentials+ · One template converted free during the trial, plus a 45-minute training session | Not advertisedHelp guides and ticket support (reply within two business days); free template conversion or training isn't advertised. |
No differences in this group. Choose another group or show every feature.
Included and Paid add-on count towards the totals. Not advertised means Fresh Proposals's public pages don't say. Checked 14 October 2026.
Where QuoteCloud pulls ahead
The differences your clients will notice first.
-
Illustration: QuoteCloud's plans from Free at $0 to Business at US$59 per user per month, month to month.
Pay monthly, or pay nothing
A free-forever plan with eSignatures, then paid plans from US$14.95 per user per month, month to month.
Fresh Proposals: Billed annually from $20 a month, with no refunds if you stop using it.
Try it on real deals without committing for a year.
QuoteCloud pricing -
Illustration: QuoteCloud's AI Co-Worker drafts an executive summary inside the document.
AI Co-Worker and MCP
AI Co-Worker drafts and rewrites content inside the editor, and the MCP service lets your AI assistant work in QuoteCloud.
Fresh Proposals: No AI writing or AI-assistant connection advertised.
First drafts in minutes, not hours.
AI document assistant -
Illustration: a product dragged from the QuoteCloud product catalogue into a price table, which updates its total.
A real product catalogue
Drag products from the catalogue into price tables, with bundles, quantity-break discounts and custom formulas on Business.
Fresh Proposals: A reusable fees library on Professional and tiered packages on Business.
Quote products and services consistently across the team.
Product catalogue -
Illustration: a Gantt chart block is added to a QuoteCloud document from the block menu.
Richer documents
Gantt charts, flowcharts, forms and image galleries, plus a built-in image editor.
Fresh Proposals: Images, shapes, videos and an input form; charts are listed as coming soon.
Show the plan and timeline, not just the price.
The drag-and-drop editor -
Illustration: QuoteCloud connected to HubSpot, Salesforce, Pipedrive, Xero, QuickBooks and Zoho.
Native CRM and accounting integrations
HubSpot, Salesforce, Pipedrive, Zoho, monday.com, Dynamics 365, QuickBooks, Xero, FreshBooks and more, plus an open API, Zapier and Make from Essentials.
Fresh Proposals: Native HubSpot, Salesflare, QuickBooks and Xero; the API is on request for enterprise accounts.
Less copying between systems, whichever CRM you use.
All integrations -
Illustration: a client signs a QuoteCloud document online after a one-time passcode check, and a certificate of authenticity is attached.
Signer verification on every plan
Optional one-time passcode for signers, plus a certificate and audit trail on every completed document, even on Free.
Fresh Proposals: A signature certificate with IP address and timestamp; no passcode check advertised.
Stronger evidence of who signed.
Signer verification
Is QuoteCloud cheaper than Fresh Proposals?
A free plan, US$14.95 to start, month to month. Here are both price lists.
| Plan | Price | What's included |
|---|---|---|
| Free | $0forever, 1 user | 2 documents a month with eSignatures |
| Starter | US$14.95per user / month | Unlimited documents and eSignatures, PDF export, image editor |
| Essentials | US$39per user / month | Price tables, product catalogue, templates, content library, tracking, API, Zapier and Make |
| Business | US$59per user / month | Custom branding, AI Co-Worker, approvals, advanced pricing, CRM and accounting integrations, version history, reminders |
| Enterprise | Custom | SSO, custom reports, implementation and premium 24×7 support |
Month to month. 14-day free trial on Essentials and Business, no credit card. Full plan comparison
| Plan | Price | Notes |
|---|---|---|
| Starter | $20per month, billed annually | 10 active proposals, eSignature, drag-and-drop editor, interactive pricing table, automated follow-ups, PDF import and export |
| Professional | $40per month, billed annually | 30 active proposals, custom fields, client input form, fee and snippet libraries, standard integrations; custom branding and premium integrations are add-ons |
| Business | $65per month, billed annually | Unlimited active proposals, tiered pricing packages, approvals, pipeline, premium integrations, custom branding; workspaces, contract renewal and bulk send are add-ons |
Prices as shown on the Fresh Proposals pricing page, billed annually by card through Paddle; refunds aren't offered. The page doesn't say whether prices are per user, and its FAQ says you raise your proposal quota by upgrading or adding users. Active proposals are those in draft, sent or viewed status. Fresh Proposals pricing page
What would your team pay?
Fresh Proposals doesn't publish a per-user price to compare. Ask Fresh Proposals for a quote, then set it against QuoteCloud's.
US dollars per user per month, as published. Fresh Proposals: Prices as shown on the Fresh Proposals pricing page, billed annually by card through Paddle; refunds aren't offered. The page doesn't say whether prices are per user, and its FAQ says you raise your proposal quota by upgrading or adding users. Active proposals are those in draft, sent or viewed status. QuoteCloud: month to month. Taxes extra.
Which is right for your team?
An honest fit check.
Choose QuoteCloud if…
Sales teams, agencies and service businesses that want interactive quotes and proposals with AI writing, a product catalogue, eSignatures and payments, connected to their CRM and accounting tools and paid month to month.
Start free trialFresh Proposals may suit…
Small agencies, consultants and accounting or legal firms that like a page-layout (canvas) editor, want native CPACharge or LawPay collections, send a modest number of proposals at a time and are happy to pay annually.
Rated, secure and in business since 2013.
- 4.2Capterra rating
- 4.2Software Advice rating
- 2013Building QuoteCloud since
