Conflict Of Interest Policy Template

Purpose

The purpose of this policy is to ensure that all employees and stakeholders of Acme Climate Co. Name act in the best interests of the company and avoid any real, perceived, or potential conflicts of interest that may compromise objectivity or integrity in business decisions.

Scope

This policy applies to all employees, contractors, consultants, officers, and directors of Acme Climate Co. nyName, regardless of employment status or role.

Definition

A conflict of interest occurs when an individual’s personal interests, family, friendships, financial, or social factors — could compromise their judgment, decisions, or actions in the workplace.

Examples of Conflicts of Interest

Conflicts of interest can include but are not limited to:

• Having a financial interest in a competitor, client, or vendor

• Accepting gifts or benefits that could influence decisions

• Conducting personal business during company time

• Hiring or supervising a family member

• Using confidential company information for personal gain

Disclosure Obligations

Employees must immediately disclose any actual or potential conflict of interest to their supervisor or the HR Department using the Conflict of Interest Disclosure Form. Full transparency is expected to allow proper review and action.

Review and Management

Once disclosed, Acme Climate Co. will assess the situation to determine:

• If a conflict exists

• What action, if any, is required

• Whether mitigation measures or role reassignment is necessary

Failure to disclose may result in disciplinary action, including termination.

Gifts and Hospitality

Employees must not accept gifts, entertainment, or favours that may appear to improperly influence business decisions. Modest, infrequent, and culturally appropriate tokens may be permitted with prior written approval.

Outside Employment or Directorships

Employees may engage in external employment or volunteer activities only if these do not:

• Conflict with their duties at Acme Climate Co.

• Use company resources or time

• Create a competitive or reputational risk

Such engagements must be disclosed to HR and approved in writing.

Confidentiality

All personal disclosures are treated with strict confidentiality in accordance with applicable privacy regulations. Information will only be shared on a need-to-know basis to ensure responsible and lawful handling.

Compliance

All employees must review and acknowledge this policy annually. Non-compliance may lead to disciplinary action up to and including termination of employment.

Acknowledgement

I have read, understood, and agree to comply with Acme Climate Co.’s Conflict of Interest Policy. I will act in the best interests of the company and disclose any potential conflicts as required.

Sarah Mitchell

Mitchell & Co.

9 Nov 2026