What is an order form?

An order form is a document a customer completes to buy products or services from you. It lists what is being ordered, the quantities and prices, delivery details and payment terms. An online order form does the same in a browser, so totals calculate automatically and the customer can confirm and pay straight away.

What should an order form include?

Include your business and the customer's details, a product list with descriptions, quantities and unit prices, subtotal, tax and total, delivery address and date, payment terms, any purchase order number, your terms and conditions, and a signature or acceptance. QuoteCloud's price table calculates the totals as quantities change.

What is the difference between an order form and a purchase order?

An order form is created by the seller and completed by the customer to place an order. A purchase order is created by the buyer and sent to the seller to authorise a purchase. Many business customers send a purchase order number with their order, which you can capture as a field on a QuoteCloud order form.

Can customers pay when they submit an order form?

Yes, from the Essentials plan. Connect Stripe in your team's Payment Settings, then set the payment amount, description and instructions in the document's Payments settings. Customers can then pay by card from the order form. PayPal is also supported. Gateway availability and transaction fees vary by region and provider.

Can customers change quantities on an online order form?

Yes. In a QuoteCloud price table you can let the recipient change the quantity, either to any value or to preset values you define, with a default quantity. Optional items and multiple-choice groups let them add extras. Subtotal, tax and total recalculate on the page as they choose.

Is a signed online order form legally binding?

QuoteCloud eSignatures are legally binding and eIDAS compliant, and each completed document includes an audit trail and certificate of authenticity. Whether a given order creates a binding contract also depends on your terms and the law where you trade. A simple Accept or Order Now click is recorded, but an eSignature captures intent more clearly.

Online order forms customers sign and pay

Send customers an order form built from your catalogue: they set quantities, see the total update, press Order Now, sign and pay by card.

An online order form lets a customer choose products and quantities and confirm the order without a paper or PDF form. In QuoteCloud you build it from your product catalogue in a price table, let the customer change quantities, relabel the Accept button as Order Now, add an eSignature, and collect payment by card through Stripe or PayPal.

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SCWholesale order form: spring rangeCompleted by Larder & Co CaféIn progressPaid

House blend, 1 kg12 × $28.00

Single origin Ethiopia, 1 kg6 × $37.00

Swiss water decaf, 1 kg2 × $34.00

Barista oat milk, case of 124 × $28.00

I confirm these details are correct

Signature

Submit and sign

How to create an online order form with payment

5 steps, start to signature.

Step 1: Add products from your catalogue

Insert products into a price table from the product catalogue, with images, descriptions and prices your customers cannot change.
Step 2: Let customers set quantities

Turn on quantity editing, with any value or preset quantities, and add optional items or choices. Totals and tax update as they order.
Step 3: Capture the order details

On the Business plan, add form fields for delivery address, delivery day, PO number and accounts contact, so everything arrives with the order.
Step 4: Relabel the Accept button

Rename Accept to Order Now, write the confirmation message customers see, and optionally redirect them to a thank-you page.
Step 5: Collect signature and payment

Add an eSignature block and connect Stripe, so the customer signs and pays by card. The dashboard shows each order as Accepted or Paid.

Order forms before and after QuoteCloud

Less retyping, less chasing, no printing.

Before: PDF order forms printed, filled in by hand and scanned back

With QuoteCloud: An online order form customers complete on any device
Before: Totals recalculated by hand when quantities change

With QuoteCloud: Subtotal, tax and total recalculate as the customer changes quantities
Before: Order confirmed, then a separate invoice to chase

With QuoteCloud: Order signed and paid by card in the same document

QuoteCloud features for order forms

Each tile shows the plan it starts on. See QuoteCloud pricing.

Quantities customers control

Recipient-editable quantities with any value or preset steps, default quantities, optional items and multiple-choice groups.

Plan: Essentials+
Products from your catalogue

Name, SKU, images, price and category from the product catalogue, added several at a time, with costs and margins hidden.

Plan: Essentials+
Forms and form builder

Collect the details you need for the order inside the same document, with forms and the form builder.

Plan: Business+
Card payment on order

Customers pay through Stripe or PayPal from the order form. A payment gateway is required; fees vary by provider.

Plan: Essentials+
Signed on any device

Legally binding eSignatures with an audit trail and certificate of authenticity. No account needed to sign.

Plan: Every plan

Who uses QuoteCloud for order forms?

Order forms with live totals that customers sign and pay.

Wholesalers and distributors

Send trade customers an order form from the current catalogue, with quantity steps and pricing they cannot edit.
Event and venue businesses

Let clients choose packages, guest numbers and add-ons, then confirm the booking and pay the deposit.
Service businesses selling packages

Offer fixed packages and extras as an order form that customers complete, sign and pay without a call.

Templates you can make for order forms

Save each as a template once; reuse it for every client. Browse ready-made templates.

Wholesale order form
Sales order form
Product order form
Event booking form
Catering order form
Service package order form
Uniform or merchandise order form

Industries that use QuoteCloud for order forms

A few of the industries it suits.

Wholesale and distribution
Events
Hospitality
Education services
Telecommunications
Trade services

Rated, secure and in business since 2013.

4.2Capterra rating
4.2Software Advice rating
2013Building QuoteCloud since

Online order forms customers sign and pay

How to create an online order form with payment

Step 1: Add products from your catalogue

Step 2: Let customers set quantities

Step 3: Capture the order details

Step 4: Relabel the Accept button

Step 5: Collect signature and payment

Order forms before and after QuoteCloud

QuoteCloud features for order forms

Quantities customers control

Products from your catalogue

Forms and form builder

Card payment on order

Signed on any device

Who uses QuoteCloud for order forms?

Wholesalers and distributors

Event and venue businesses

Service businesses selling packages

Templates you can make for order forms

Industries that use QuoteCloud for order forms

Rated, secure and in business since 2013.

Order forms: questions, answered

Try QuoteCloud for order forms. Free for 14 days.

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Getting Started

Online order forms customers sign and pay

How to create an online order form with payment

Step 1: Add products from your catalogue

Step 2: Let customers set quantities

Step 3: Capture the order details

Step 4: Relabel the Accept button

Step 5: Collect signature and payment

Order forms before and after QuoteCloud

QuoteCloud features for order forms

Quantities customers control

Products from your catalogue

Forms and form builder

Card payment on order

Signed on any device

Who uses QuoteCloud for order forms?

Wholesalers and distributors

Event and venue businesses

Service businesses selling packages

Templates you can make for order forms

Industries that use QuoteCloud for order forms

Rated, secure and in business since 2013.

Order forms: questions, answered

What is an order form?+

What should an order form include?+

What is the difference between an order form and a purchase order?+

Can customers pay when they submit an order form?+

Can customers change quantities on an online order form?+

Is a signed online order form legally binding?+

Try QuoteCloud for order forms. Free for 14 days.