QuoteCloud vs Prospero at a glance
The short list most teams decide on.
 QuoteCloud |
Prospero | |
|---|---|---|
| Best for | Agencies and sales teams that want white-labelled interactive quotes, advanced pricing, approvals and 30+ integrations | Solo freelancers who want an affordable, all-in-one proposal tool with AI and a catalogue |
| Lowest paid plan | US$14.95 per user / month | $12 per user / month billed annually ($19 monthly) |
| Top listed plan | US$59 per user / month, Enterprise on request | Single plan; custom pricing from 25 users |
| Free plan | Yes, free forever for 1 user | No (14-day free trial) |
| Free trial | 14 days, no credit card | 14 days, no credit card |
| eSignatures | Included on every plan, including Free | Included |
| Online payments | Stripe and PayPal, from Essentials | Stripe and Square |
| Contract | Month to month, no lock-in | Monthly, or save 37% billed annually |
Prospero vs QuoteCloud: feature comparison
33 features, side by side, with the QuoteCloud plan that includes each.
| Feature | QuoteCloud | Prospero |
|---|---|---|
| Create and designQuoteCloud 9/9Prospero 5/9 | ||
| Drag-and-drop block editor | IncludedEvery plan, including FreeAll plans · Canvas and grid modes, 18+ content blocks | IncludedDrag-and-drop editor with sections, content blocks, dynamic variables and custom HTML. |
| Interactive web documents (not just PDF) | IncludedEvery plan, including FreeAll plans · Clients read, choose options, sign and pay online | IncludedClients view, select pricing options, sign and pay online on any device. |
| Template and content library | IncludedEssentials and upEssentials+ · Public and custom templates, reusable content libraries | Included100+ templates, a content library and saved sections. |
| AI content writing | IncludedBusiness and upBusiness+ · AI Co-Worker drafts and rewrites content | IncludedGenerative AI assistant to change tone or length, enhance writing, generate text and generate images. |
| MCP AI service (connect your AI assistant) | IncludedBusiness and upBusiness+ · Use QuoteCloud from AI assistants through MCP | Not advertisedAn MCP service is not advertised. |
| Rich blocks: Gantt charts, diagrams, forms, galleries | IncludedBusiness and upBusiness+ · Image gallery from Starter; Gantt, flowcharts and forms on Business | PartialImage galleries, inline forms, milestones, tables and video; Gantt charts and diagrams are not advertised. |
| Built-in image and photo editor | IncludedStarter and upStarter+ | Not advertisedAI image generation is advertised; a built-in photo editor is not. |
| Custom branding and white label | IncludedBusiness and upBusiness+ · Your logo, colours and fonts; QuoteCloud branding removed | Not includedProspero's help center states it does not currently provide white label or domain customisation; custom fonts, PDF footer and a URL prefix are available. |
| Content locking | IncludedBusiness and upBusiness+ | IncludedContent locking listed under user roles and collaboration. |
| Quote and priceQuoteCloud 5/5Prospero 1/5 | ||
| Interactive price tables | IncludedEssentials and upEssentials+ · Optional items, client-adjustable quantities, one-off and repeating costs, tax, discounts and margins | PartialPrice module with client checkboxes, value-based packages, tax, discount, quantity and rounded totals. Client-editable quantities are not advertised. |
| Product catalogue | IncludedEssentials and upEssentials+ · Drag products from the catalogue into price tables | IncludedCatalog with CSV bulk import, XML sync and folders. |
| Custom formulas and embedded spreadsheets | IncludedBusiness and upBusiness+ | Not advertisedCustom formulas and embedded spreadsheets are not advertised. |
| Product bundles and quantity-break discounts | IncludedBusiness and upBusiness+ | Not advertisedBundles and quantity-break discounts are not advertised. |
| Contracts and service plans (telco, ISP, hosted) | Paid add-onAdd-on from EssentialsAdd-on · Opt-in add-on | Not advertisedTelco/ISP-style service plans are not advertised. |
| Sign and get paidQuoteCloud 3/3Prospero 2/3 | ||
| Legally binding eSignatures | IncludedEvery plan, including FreeAll plans · eIDAS compliant, on every plan including Free | IncludedDesktop and mobile eSignature by typing, drawing or upload; two signers. |
| Signer verification and certificate of authenticity | IncludedEvery plan, including FreeAll plans · Optional one-time passcode; certificate and audit trail on every completed document | PartialRecords signature timestamp, IP address and device information; proposal password protection. One-time-passcode verification is not advertised. |
| Online payments from the document | IncludedEssentials and upEssentials+ · Stripe and PayPal | IncludedStripe and Square, with payment before or after signing. |
| Track, approve and manageQuoteCloud 7/7Prospero 3/7 | ||
| Real-time tracking and notifications | IncludedEssentials and upEssentials+ | IncludedOpen count, open duration, email open and click tracking, and acceptance rate. |
| Automatic customer reminders | IncludedBusiness and upBusiness+ | IncludedAutomated proposal reminders and scheduled emails. |
| Approval workflow | IncludedBusiness and upBusiness+ | Not advertisedAn internal approval workflow is not documented in the features list or help center. |
| Revisions and version history | IncludedBusiness and upBusiness+ | IncludedVersion history listed under proposal creation. |
| Unlimited sales teams and custom user roles | IncludedEssentials and upEssentials+ | PartialFixed Editor and Manager roles with shared content; custom pricing from 25 users. |
| Send through your own email service | IncludedEvery plan, including FreeAll plans | Not advertisedSender settings and branded email templates are customisable; sending through your own email service is not stated. |
| Single sign-on (SSO) | IncludedEnterprise planEnterprise | Not advertisedSingle sign-on is not advertised; two-factor authentication is available. |
| IntegrationsQuoteCloud 4/4Prospero 2/4 | ||
| Zapier and Make (thousands of apps) | IncludedEssentials and upEssentials+ | IncludedZapier and Make. |
| Open API | IncludedEssentials and upEssentials+ | PartialWebhooks are documented; a public API is not advertised. |
| CRM and accounting integrations | IncludedBusiness and upBusiness+ · HubSpot, Salesforce, Pipedrive, Zoho, monday.com, Dynamics 365, QuickBooks, Xero, FreshBooks and more | IncludedHubSpot, Pipedrive, monday.com, QuickBooks, FreshBooks, Xero and morning. |
| Travel itineraries with GDS / mid-office integration | Paid add-onAdd-on from EssentialsAdd-on · Opt-in add-on for travel businesses | Not advertisedTravel proposal templates exist; itinerary and GDS integration are not advertised. |
| Pricing and supportQuoteCloud 5/5Prospero 3/5 | ||
| Free plan | IncludedFree forever: 1 user, 2 documents a month with eSignatures | Not includedThe pricing page lists a single paid plan with a 14-day free trial. |
| Lowest paid plan | IncludedStarter, US$14.95 per user per month | IncludedUS$12 per user per month billed annually, or US$19 monthly. |
| Free trial without a credit card | Included14 days on Essentials and Business, no card | Included14-day free trial, no credit card required. |
| Month-to-month, no lock-in contract | Included | IncludedMonthly billing, cancel anytime; annual billing saves 37%. |
| Free template conversion and training | IncludedEssentials and upEssentials+ · One template converted free during the trial, plus a 45-minute training session | Not advertisedDemos are offered; free template conversion and training are not advertised. |
No differences in this group. Choose another group or show every feature.
Included and Paid add-on count towards the totals. Not advertised means Prospero's public pages don't say. Checked 14 October 2026.
Where QuoteCloud pulls ahead
The differences your clients will notice first.
-
Illustration: a QuoteCloud document in your own logo and colours, with its terms section locked against edits.
Full white label
Your logo, colours and fonts with QuoteCloud branding removed, on Business.
Prospero: White label and domain customisation are not currently provided, according to Prospero's help center.
Agencies send documents that look like they came only from them.
Custom branding -
Office fit-outLive total
- WorkstationsPer desk$6,400
- Install and cablingOne-off$1,900
- $240
Total$8,540Accept & signPrice tables clients can adjust
Optional items and client-adjustable quantities, one-off and repeating costs, tax, discounts and margins.
Prospero: Clients tick checkboxes or choose a value package; client-editable quantities are not advertised.
Clients scale the order themselves, so upsells happen without a revised quote.
Interactive price tables -
Formulas, bundles and volume pricing
Custom formulas, embedded spreadsheets, product bundles and quantity-break discounts on Business.
Prospero: Catalog, discounts and tax; formulas, bundles and quantity breaks are not advertised.
Complex retainers and volume deals are priced correctly every time.
Interactive price tables -
Illustration: a client signs a QuoteCloud document online after a one-time passcode check, and a certificate of authenticity is attached.
Approvals and stronger signer proof
Approval workflow on Business; optional one-time-passcode signer verification and a certificate of authenticity on every plan, including Free.
Prospero: Timestamp, IP and device information; approvals and passcode verification are not advertised.
Nothing goes out unchecked, and you can prove who signed.
Signer verification -
Illustration: QuoteCloud's AI Co-Worker drafts an executive summary inside the document.
MCP, open API and rich blocks
MCP for your AI assistant, an open API, Gantt charts, flowcharts and forms, plus 30+ integrations.
Prospero: Built-in AI writer, webhooks and Zapier/Make; MCP, a public API, Gantt charts and diagrams are not advertised.
Show timelines and processes visually and plug QuoteCloud into any workflow.
AI document assistant -
Illustration: QuoteCloud's plans from Free at $0 to Business at US$59 per user per month, month to month.
Free to start, free to switch
Free-forever plan, plus one template converted free and a 45-minute training session during the trial.
Prospero: No free plan; template conversion and training are not advertised.
Try QuoteCloud on real clients and move over with no setup cost.
QuoteCloud pricing
Is QuoteCloud cheaper than Prospero?
A free plan, US$14.95 to start, month to month. Here are both price lists.
| Plan | Price | What's included |
|---|---|---|
| Free | $0forever, 1 user | 2 documents a month with eSignatures |
| Starter | US$14.95per user / month | Unlimited documents and eSignatures, PDF export, image editor |
| Essentials | US$39per user / month | Price tables, product catalogue, templates, content library, tracking, API, Zapier and Make |
| Business | US$59per user / month | Custom branding, AI Co-Worker, approvals, advanced pricing, CRM and accounting integrations, version history, reminders |
| Enterprise | Custom | SSO, custom reports, implementation and premium 24×7 support |
Month to month. 14-day free trial on Essentials and Business, no credit card. Full plan comparison
| Plan | Price | Notes |
|---|---|---|
| Prospero | $12per user / month, billed annually ($19 monthly) | Unlimited proposals, generative AI assistant, analytics, integrations, content library, templates, emails and reminders, shared content, user roles |
| 25+ users | Custom | Contact Prospero for custom pricing |
Prospero has one plan priced per user per month: US$12 billed annually or US$19 billed monthly (save 37% annually), up to 24 users; 25+ users is custom pricing. 14-day free trial with no credit card. Prospero pricing page
What would your team pay?
QuoteCloud Starter is US$897 a year for 5 users, month to month.
US dollars per user per month, as published. Prospero: Prospero has one plan priced per user per month: US$12 billed annually or US$19 billed monthly (save 37% annually), up to 24 users; 25+ users is custom pricing. 14-day free trial with no credit card. QuoteCloud: month to month. Taxes extra.
Which is right for your team?
An honest fit check.
Choose QuoteCloud if…
Agencies and growing sales teams that need white-labelled documents, client-adjustable pricing with formulas and bundles, approval workflows, custom roles, MCP and 30+ integrations, plus freelancers who want to start on a free plan.
Start free trialProspero may suit…
Solo freelancers and very small teams who want an affordable all-in-one proposal tool with built-in AI and a catalogue, and don't need white label, approvals or advanced pricing logic.
Rated, secure and in business since 2013.
- 4.2Capterra rating
- 4.2Software Advice rating
- 2013Building QuoteCloud since
