Write a statement of work clients sign online
Put scope, deliverables, exclusions, a Gantt timeline and the price in one statement of work, and have client and supplier sign it online.
A statement of work (SOW) defines a project's objectives, scope, deliverables, timeline, acceptance criteria and price. In QuoteCloud you write it from a SOW template, add a Gantt chart for milestones and a price table for fees, lock standard assumptions and exclusions, then assign eSignature blocks so the client and your business both sign online.
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Illustration of a project timeline (Gantt chart) in QuoteCloud: “Statement of Work: Customer portal rebuild” from Northpoint Digital for Fernwood Insurance Brokers. It lists Discovery and UX workshops, 2 weeks, $9,600.00; Design system and UI, 3 weeks, $14,400.00; Build and integration, 6 weeks, $38,400.00; Testing and launch, 1 week, $5,200.00; Optional: support retainer, Monthly, 12 months, $1,800.00/mo. Total $74,360.00. Status: Signing.
How to write a statement of work
5 steps, start to signature.
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Step 1: State objectives and scope
Start from a SOW template and describe the purpose, what is in scope and, just as clearly, what is out of scope.
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Step 2: List deliverables and acceptance
Name each deliverable, its format and how the client will accept it, such as written sign-off within five business days.
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Step 3: Plot the timeline
Add a Gantt chart block with phases, tasks and milestones, so the schedule sits inside the SOW rather than in a separate file.
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Step 4: Price the work
Use a price table with a section per phase, one-off fees and repeating items such as a monthly retainer, plus payment terms.
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Step 5: Collect both signatures
Assign an eSignature block to the client and one to your business. Each signs online, and the signed SOW carries a full audit trail.
Statements of work before and after QuoteCloud
Less retyping, less chasing, no printing.
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Before: Scope in one file, price in another, timeline in a third
With QuoteCloud: Scope, Gantt timeline and price table in one signable document
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Before: Scope creep because exclusions were never written down
With QuoteCloud: Standard assumptions and exclusions as locked blocks in every SOW
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Before: Two signatures chased separately by email
With QuoteCloud: Client and supplier each sign their own eSignature block online
QuoteCloud features for statements of work
Each tile shows the plan it starts on. See QuoteCloud pricing.
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Gantt charts in the document
Phases, tasks and milestones drawn with the Gantt chart block, next to the scope they schedule.
Plan: Business+
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Fees by phase and term
Price table sections per phase, with one-off and repeating prices such as monthly retainers, totalled separately.
Plan: Essentials+
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Signers in their own blocks
Multiple signers, each assigned to their own eSignature block, signing on any device without an account.
Plan: Every plan
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Locked standard clauses
Keep assumptions, exclusions and terms as locked library blocks, so they appear in every SOW and stay unedited.
Plan: Business+
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SOW templates for your team
Save a SOW as a template with your headings, terms and signature blocks, and reuse it for every engagement.
Plan: Essentials+
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Revisions with history
Revise a sent SOW and keep earlier versions in the document history, so everyone can see what changed.
Plan: Business+
Who uses QuoteCloud for statements of work?
Scope, deliverables, timeline and price in one signable SOW.
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Agencies and web developers
Turn a signed proposal into a phased SOW with deliverables, a Gantt timeline and fees per phase.
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IT and consulting firms
Document scope, service levels and exclusions for each engagement under a master agreement, then collect both signatures.
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Architects and engineers
Set out stages, drawings to be delivered and fee breakdowns so the client knows exactly what each stage includes.
Templates you can make for statements of work
Save each as a template once; reuse it for every client. Browse ready-made templates.
- Statement of work
- Scope of work
- Consulting statement of work
- Software development SOW
- Managed services SOW
- Website project SOW
- Architectural services fee proposal
Industries that use QuoteCloud for statements of work
A few of the industries it suits.
- Web developers
- IT services
- Consulting
- Marketing services
- Architects and engineers
- Construction
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