How do I send an offer letter for e-signature?

Create the offer letter in QuoteCloud or upload it as a PDF, add the candidate as a recipient and assign them an E-Signature block. Add a manager as a second signer if the offer needs a countersignature. Send it by email; the candidate signs in the browser and you receive the completed letter with a certificate of authenticity.

Is an e-signed offer letter legally binding?

QuoteCloud eSignatures are legally binding and eIDAS compliant, with 256-bit encryption, AWS hosting and an audit trail on every signed document. Electronic signatures are commonly used for offer letters and employment contracts, but employment rules differ by country and state, so check any document-specific requirements where you hire.

Can candidates sign an offer letter on their phone?

Yes. The candidate opens the offer from the email on a phone, tablet or computer, clicks Sign Document and draws, types or uploads a signature. They don't need a QuoteCloud account or an app. You can also collect a signature face to face with Sign Document In Person.

Does QuoteCloud integrate with HR or payroll software?

QuoteCloud's native integrations are CRM, accounting, payments and collaboration tools such as HubSpot, Salesforce, Xero, QuickBooks, Slack and Microsoft Teams. It does not list native HR or payroll integrations. From the Essentials plan, QuoteCloud APIs, Zapier and Make.com can connect signed documents to other systems you use.

How do I control who can see HR documents?

Create custom user roles whose Document Controls set who can view, edit, delete and send documents, and use team settings to give a team full or view-only access to shared documents. You can also hide a section, such as internal salary notes, from the recipient. Custom roles are available from Essentials.

Can I collect new-starter details and a signature in one document?

Yes. On the Business plan you can add forms to the document, so the candidate fills in their details and signs in one place instead of returning a separate PDF form. The completed document is stored in your dashboard with its signing certificate.

Send offer letters and HR documents for eSignature

Offer letters, contracts and new-starter forms that candidates open on their phone, complete, sign and send back the same day.

To send an offer letter for e-signature, build it from a template with fields for the candidate's name, role, salary and start date, add the candidate and your manager as signers, and send it. In QuoteCloud the candidate signs in the browser, you see when they open it, and the signed letter gets a certificate.

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LSOffer of employment · Senior DesignerCompleted by Noah BennettIn progressSigned

Legal nameNoah James Bennett

Start date3 November 2026

Emergency contactElla Bennett

Laptop preferenceMacBook Pro 14-inch

I confirm these details are correct

Signature

Submit and sign

How to send an offer letter for e-signature

5 steps, start to signature.

Step 1: Build an offer letter template

Create the letter once and insert data items for name, role, salary and start date, so each new offer only needs the values.
Step 2: Add a new-starter form

Add a form section to collect details such as legal name and emergency contact in the same document the candidate signs.
Step 3: Add candidate and manager signers

Add both as recipients and assign each their own E-Signature block, so the offer completes once both have signed.
Step 4: Get the offer approved

An approval workflow can send offers to the creator's manager, or a role you choose, before they can go out.
Step 5: Send, track and keep the record

Send by email, see when it's opened, and keep the signed offer with its certificate of authenticity and audit trail.

HR documents and offer letters before and after QuoteCloud

Less retyping, less chasing, no printing.

Before: Offer letter printed, signed, scanned and emailed back

With QuoteCloud: Candidates sign on any device, with no account to create
Before: Name, salary and dates retyped into every letter

With QuoteCloud: Data items fill each letter's details from one place
Before: No idea if the candidate has read the offer

With QuoteCloud: Notifications tell you the moment the offer is opened

QuoteCloud features for HR documents and offer letters

Each tile shows the plan it starts on. See QuoteCloud pricing.

eSignatures for every hire

Legally binding, eIDAS-compliant signatures for candidates and managers, with a certificate on completion.

Plan: Every plan
Reusable HR templates

Offer letters, contracts and policies saved as templates, with your standard wording and branding.

Plan: Essentials+
Forms in the document

Collect new-starter details in the same document the candidate signs, with no separate PDF form.

Plan: Business+
Approval before sending

Route offers to a manager or a chosen role for sign-off before they reach the candidate.

Plan: Business+
Open notifications

Document tracking and notifications show when the candidate opens the offer.

Plan: Essentials+
Roles and team access

Custom user roles and team settings control who can view, edit and send HR documents.

Plan: Essentials+

Who uses QuoteCloud for HR documents and offer letters?

Offer letters and employee forms, sent, tracked and signed.

Recruitment and staffing agencies

Send offer letters and temporary employment contracts for placed candidates, signed on their phone.
Small business owners

Hire without HR software: a reusable offer letter, an employment contract and a new-starter form.
HR services consultancies

Pitch HR services in a proposal, then send clients' offer letters and policies for signature.

Templates you can make for HR documents and offer letters

Save each as a template once; reuse it for every client. Browse ready-made templates.

Job offer letter
Employment contract
Temporary employment contract
Contractor agreement
Employee confidentiality agreement
Policy acknowledgement
New starter details form
HR services proposal

Industries that use QuoteCloud for HR documents and offer letters

A few of the industries it suits.

Recruitment and staffing
Professional services
Technology
Education
Events
Construction

Rated, secure and in business since 2013.

4.2Capterra rating
4.2Software Advice rating
2013Building QuoteCloud since

Send offer letters and HR documents for eSignature

How to send an offer letter for e-signature

Step 1: Build an offer letter template

Step 2: Add a new-starter form

Step 3: Add candidate and manager signers

Step 4: Get the offer approved

Step 5: Send, track and keep the record

HR documents and offer letters before and after QuoteCloud

QuoteCloud features for HR documents and offer letters

eSignatures for every hire

Reusable HR templates

Forms in the document

Approval before sending

Open notifications

Roles and team access

Who uses QuoteCloud for HR documents and offer letters?

Recruitment and staffing agencies

Small business owners

HR services consultancies

Templates you can make for HR documents and offer letters

Industries that use QuoteCloud for HR documents and offer letters

Rated, secure and in business since 2013.

HR documents and offer letters: questions, answered

Try QuoteCloud for HR documents and offer letters. Free for 14 days.

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Send offer letters and HR documents for eSignature

How to send an offer letter for e-signature

Step 1: Build an offer letter template

Step 2: Add a new-starter form

Step 3: Add candidate and manager signers

Step 4: Get the offer approved

Step 5: Send, track and keep the record

HR documents and offer letters before and after QuoteCloud

QuoteCloud features for HR documents and offer letters

eSignatures for every hire

Reusable HR templates

Forms in the document

Approval before sending

Open notifications

Roles and team access

Who uses QuoteCloud for HR documents and offer letters?

Recruitment and staffing agencies

Small business owners

HR services consultancies

Templates you can make for HR documents and offer letters

Industries that use QuoteCloud for HR documents and offer letters

Rated, secure and in business since 2013.

HR documents and offer letters: questions, answered

How do I send an offer letter for e-signature?+

Is an e-signed offer letter legally binding?+

Can candidates sign an offer letter on their phone?+

Does QuoteCloud integrate with HR or payroll software?+

How do I control who can see HR documents?+

Can I collect new-starter details and a signature in one document?+

Try QuoteCloud for HR documents and offer letters. Free for 14 days.