Birthday and party proposals that say yes fast

{"url":"tidewell.example.com/functions/enquire","defaults":{"type":"birthday","name":"Sophie","guests":65,"date":"2027-02-20","catering":"canapes","drinks":"classic","addons":["dj","cake"],"prompt":"It's my 40th! Relaxed cocktail party, lots of dancing, and my sister wants to do a surprise speech at 9pm."},"guests":{"min":20,"max":300,"step":1},"deposit_percent":20,"catering":[{"id":"canapes","label":"Canapés","sub":"Cocktail-style","cap":"cocktail"},{"id":"buffet","label":"Buffet","sub":"Seated","cap":"seated"},{"id":"seated","label":"Sit-down","sub":"Alternate drop","cap":"seated"}],"drinks":[{"id":"classic","label":"Classic · 4 hours","item":"Classic beverages · 4 hours","note":"Beer, house wine, sparkling, soft drinks","pp":45},{"id":"premium","label":"Premium · 5 hours","item":"Premium beverages · 5 hours","note":"Adds premium wine, beer and a spirit","pp":62},{"id":"tab","label":"Bar tab","note":"On consumption, to a limit you set","tab_pp":30}],"addons":[{"id":"dj","label":"DJ · 5 hours","price":990},{"id":"av","label":"AV & microphone","price":650},{"id":"theming","label":"Theming & florals","price":850},{"id":"cake","label":"Celebration cake","price":240},{"id":"ceremony","label":"Ceremony on the lawn","price":1400,"types":["wedding"]}],"extras":[{"id":"cocktail","label":"Welcome cocktail","note":"On arrival","pp":12},{"id":"sliders","label":"Late-night sliders","note":"Served at 10 pm","pp":9},{"id":"booth","label":"Photo booth · 3 hours","note":"Props and prints","price":890}],"types":[{"id":"wedding","label":"Wedding","template":"Wedding reception proposal","cover":"reception","title":"{name}'s wedding reception","intro":"Thank you, {name}, for considering Tidewell Pavilion for your wedding on {date}. We've set aside {space} for {guests} guests, with the {package} package and a dance floor by the water.","packages":{"canapes":{"name":"Garden Canapé","pp":82,"note":"12 canapés, grazing station"},"buffet":{"name":"Long Table Feast","pp":96,"note":"Shared platters, dessert"},"seated":{"name":"Waterside Classic","pp":118,"note":"Canapés, entrée, main, your cake"}}},{"id":"birthday","label":"Birthday","template":"Birthday celebration proposal","cover":"cake","title":"{name}'s birthday celebration","intro":"Thanks, {name}, for thinking of us for your birthday on {date}. {space} is yours for the night: {guests} guests, the {package} package and drinks from the moment they arrive.","packages":{"canapes":{"name":"Sunset Canapé","pp":52,"note":"8 canapés, 1 substantial"},"buffet":{"name":"Party Buffet","pp":64,"note":"Hot and cold buffet"},"seated":{"name":"Jetty Dinner","pp":89,"note":"Two courses, shared sides"}}},{"id":"engagement","label":"Engagement","template":"Engagement party proposal","cover":"toast_friends","title":"{name}'s engagement party","intro":"Congratulations, {name}! Here's how we'd host your engagement party on {date}: {space} for {guests} guests, the {package} package and a toast at sunset.","packages":{"canapes":{"name":"Champagne Canapé","pp":58,"note":"10 canapés, sparkling toast"},"buffet":{"name":"Celebration Buffet","pp":68,"note":"Buffet and dessert table"},"seated":{"name":"Engagement Dinner","pp":95,"note":"Three courses"}}},{"id":"work","label":"Work function","template":"Corporate function proposal","cover":"networking","title":"{name}'s team function","intro":"Thanks for considering Tidewell Pavilion for your team's function on {date}, {name}. We've planned {space} for {guests} guests with the {package} package, and the AV is ready for speeches.","packages":{"canapes":{"name":"Harbour Canapé","pp":58,"note":"10 canapés, 2 substantial"},"buffet":{"name":"Team Buffet","pp":66,"note":"Buffet and coffee"},"seated":{"name":"Business Dinner","pp":92,"note":"Three courses"}}},{"id":"christmas","label":"Christmas party","template":"Christmas party proposal","cover":"christmas","title":"{name}'s team Christmas party","intro":"Thanks, {name}, for thinking of us for your team's Christmas party on {date}. {space} will be dressed for the season for {guests} guests, with the {package} package and the bar open on the deck.","packages":{"canapes":{"name":"Festive Canapé","pp":56,"note":"10 canapés, dessert bites"},"buffet":{"name":"Christmas Buffet","pp":69,"note":"Roast buffet, pudding"},"seated":{"name":"Christmas Dinner","pp":89,"note":"Three courses"}}}],"spaces":[{"id":"jetty","name":"The Jetty Room","seated":50,"cocktail":70,"min":{"peak":4000,"off":2500}},{"id":"terrace","name":"The Boathouse Terrace","seated":100,"cocktail":140,"min":{"peak":10000,"off":6000}},{"id":"ballroom","name":"The Tidewell Ballroom","seated":240,"cocktail":320,"min":{"peak":15000,"off":9000}}]}

tidewell.example.com/functions/enquireDemo · fictional venue

TPTidewell PavilionWaterside weddings, celebrations & functions

Plan your event

Tell us a little and we'll send a proposal for your event straight away.

What are you celebrating?

Wedding Birthday Engagement Work function Christmas party

Your first name Date

Guests

65

Catering style

CanapésCocktail-style BuffetSeated Sit-downAlternate drop

SpaceBest fit for my numbersThe Jetty Room · 50 seated · 70 cocktailThe Boathouse Terrace · 100 seated · 140 cocktailThe Tidewell Ballroom · 240 seated · 320 cocktailBest fit: The Jetty Room DrinksClassic · 4 hoursPremium · 5 hoursBar tab

Add-ons

DJ · 5 hours AV & microphone Theming & florals Celebration cake

Tell us about your eventIt's my 40th! Relaxed cocktail party, lots of dancing, and my sister wants to do a surprise speech at 9pm.Your words go into the proposal as written.

Demo: nothing is sent or stored. The proposal is built in your browser.

Behind the scenes

Make Zapier API

1. Enquiry formOn the venue's website
2. Make scenarioChooses the template, sends data items and price rows
3. QuoteCloud creates fromBirthday celebration proposal
4. Proposal sentWeb link, PDF and email
5. Booking updatedWhen it's signed

What the automation sends

Template to create from

template

Birthday celebration proposal

Data items sent

first_name

Sophie

event_date

Sat 20 Feb 2027

guest_count

65

space

The Jetty Room

package

Sunset Canapé

guest_notes

It's my 40th! Relaxed cocktail party, lots of dancing, and my sister wants to do a surprise speech at 9pm.

Price-table rows sent

label	qty	price
Sunset Canapé package	65	$52
Classic beverages · 4 hours	65	$45
DJ · 5 hours	1	$990
Celebration cake	1	$240

The other packages and the extras sit in the template as optional items the guest can switch on in the proposal. The automation adds rows; it doesn't tick options or choose blocks. In this demo the per-guest extras show your guest count for illustration; in a real template their quantity is set in the template or by the guest.

Highlight data items

TP Tidewell PavilionBirthday celebration proposal TP-3051 Sample · fictional venue

Birthday celebration proposal

Sophie's birthday celebration

Prepared for Sophie · Saturday 20 February 2027 · 65 guests · The Jetty Room

Thanks, Sophie, for thinking of us for your birthday on Saturday 20 February 2027. The Jetty Room is yours for the night: 65 guests, the Sunset Canapé package and drinks from the moment they arrive.

You told us“It's my 40th! Relaxed cocktail party, lots of dancing, and my sister wants to do a surprise speech at 9pm.”

Choose your package Per guest, + tax

The package from your enquiry arrived as a price-table row. Switch here to compare.

CanapésSunset Canapé$528 canapés, 1 substantial BuffetParty Buffet$64The Jetty Room seats 50 Sit-downJetty Dinner$89The Jetty Room seats 50

Your event · 65 guests

Item	Qty	Rate	Amount
Food & beverages			$6,305
Sunset Canapé package8 canapés, 1 substantial	65 guests	$52	$3,380.00
Classic beverages · 4 hoursBeer, house wine, sparkling, soft drinks	65 guests	$45	$2,925.00
Your add-ons			$1,230
DJ · 5 hours	1 lot	$990	$990.00
Celebration cake	1 lot	$240	$240.00
Extras Tick to add
Welcome cocktailOn arrival	65 guests	$12	$780.00
Late-night slidersServed at 10 pm	65 guests	$9	$585.00
Photo booth · 3 hoursProps and prints	1 lot	$890	$890.00

Subtotal

$7,535.00

Tax (10%)

$753.50

Total

$8,288.50

Deposit to confirm your date (20%)

$1,657.70

Minimum spend The Jetty Room · Friday or Saturday

Minimum spend$4,000Food and beverages, before tax

Your selections$6,305Food and beverages in this proposal

Minimum spend met: no room hire to pay

Accept, sign and pay your deposit

Sophie

Deposit (20%)$1,657.70 Signed · deposit paid via Stripe

Demo: no payment is taken. Signed proposals carry a certificate and audit trail.

A demo with a fictional venue: nothing is sent, stored or charged. The venue's website or its Zapier or Make automation chooses the template for the occasion, the space for the numbers and the minimum spend for the night, sends the answers to QuoteCloud as data items and adds the chosen package and add-ons as price-table rows. The note is placed in the proposal as the host wrote it. API, Zapier and Make: Essentials and up; documents created through the API or Zapier carry a per-document creation fee.

How the website connection works