From website enquiry to event proposal in minutes

{"url":"tidewell.example.com/functions/enquire","defaults":{"type":"wedding","name":"Hannah","guests":96,"date":"2027-03-13","catering":"seated","drinks":"premium","addons":["ceremony","dj","theming"],"prompt":"A ceremony on the lawn at 4 pm, then a long dinner by the water. Two vegetarian guests and one coeliac."},"guests":{"min":20,"max":300,"step":1},"deposit_percent":20,"catering":[{"id":"canapes","label":"Canapés","sub":"Cocktail-style","cap":"cocktail"},{"id":"buffet","label":"Buffet","sub":"Seated","cap":"seated"},{"id":"seated","label":"Sit-down","sub":"Alternate drop","cap":"seated"}],"drinks":[{"id":"classic","label":"Classic · 4 hours","item":"Classic beverages · 4 hours","note":"Beer, house wine, sparkling, soft drinks","pp":45},{"id":"premium","label":"Premium · 5 hours","item":"Premium beverages · 5 hours","note":"Adds premium wine, beer and a spirit","pp":62},{"id":"tab","label":"Bar tab","note":"On consumption, to a limit you set","tab_pp":30}],"addons":[{"id":"dj","label":"DJ · 5 hours","price":990},{"id":"av","label":"AV & microphone","price":650},{"id":"theming","label":"Theming & florals","price":850},{"id":"cake","label":"Celebration cake","price":240},{"id":"ceremony","label":"Ceremony on the lawn","price":1400,"types":["wedding"]}],"extras":[{"id":"cocktail","label":"Welcome cocktail","note":"On arrival","pp":12},{"id":"sliders","label":"Late-night sliders","note":"Served at 10 pm","pp":9},{"id":"booth","label":"Photo booth · 3 hours","note":"Props and prints","price":890}],"types":[{"id":"wedding","label":"Wedding","template":"Wedding reception proposal","cover":"reception","title":"{name}'s wedding reception","intro":"Thank you, {name}, for considering Tidewell Pavilion for your wedding on {date}. We've set aside {space} for {guests} guests, with the {package} package and a dance floor by the water.","packages":{"canapes":{"name":"Garden Canapé","pp":82,"note":"12 canapés, grazing station"},"buffet":{"name":"Long Table Feast","pp":96,"note":"Shared platters, dessert"},"seated":{"name":"Waterside Classic","pp":118,"note":"Canapés, entrée, main, your cake"}}},{"id":"birthday","label":"Birthday","template":"Birthday celebration proposal","cover":"cake","title":"{name}'s birthday celebration","intro":"Thanks, {name}, for thinking of us for your birthday on {date}. {space} is yours for the night: {guests} guests, the {package} package and drinks from the moment they arrive.","packages":{"canapes":{"name":"Sunset Canapé","pp":52,"note":"8 canapés, 1 substantial"},"buffet":{"name":"Party Buffet","pp":64,"note":"Hot and cold buffet"},"seated":{"name":"Jetty Dinner","pp":89,"note":"Two courses, shared sides"}}},{"id":"engagement","label":"Engagement","template":"Engagement party proposal","cover":"toast_friends","title":"{name}'s engagement party","intro":"Congratulations, {name}! Here's how we'd host your engagement party on {date}: {space} for {guests} guests, the {package} package and a toast at sunset.","packages":{"canapes":{"name":"Champagne Canapé","pp":58,"note":"10 canapés, sparkling toast"},"buffet":{"name":"Celebration Buffet","pp":68,"note":"Buffet and dessert table"},"seated":{"name":"Engagement Dinner","pp":95,"note":"Three courses"}}},{"id":"work","label":"Work function","template":"Corporate function proposal","cover":"networking","title":"{name}'s team function","intro":"Thanks for considering Tidewell Pavilion for your team's function on {date}, {name}. We've planned {space} for {guests} guests with the {package} package, and the AV is ready for speeches.","packages":{"canapes":{"name":"Harbour Canapé","pp":58,"note":"10 canapés, 2 substantial"},"buffet":{"name":"Team Buffet","pp":66,"note":"Buffet and coffee"},"seated":{"name":"Business Dinner","pp":92,"note":"Three courses"}}},{"id":"christmas","label":"Christmas party","template":"Christmas party proposal","cover":"christmas","title":"{name}'s team Christmas party","intro":"Thanks, {name}, for thinking of us for your team's Christmas party on {date}. {space} will be dressed for the season for {guests} guests, with the {package} package and the bar open on the deck.","packages":{"canapes":{"name":"Festive Canapé","pp":56,"note":"10 canapés, dessert bites"},"buffet":{"name":"Christmas Buffet","pp":69,"note":"Roast buffet, pudding"},"seated":{"name":"Christmas Dinner","pp":89,"note":"Three courses"}}}],"spaces":[{"id":"jetty","name":"The Jetty Room","seated":50,"cocktail":70,"min":{"peak":4000,"off":2500}},{"id":"terrace","name":"The Boathouse Terrace","seated":100,"cocktail":140,"min":{"peak":10000,"off":6000}},{"id":"ballroom","name":"The Tidewell Ballroom","seated":240,"cocktail":320,"min":{"peak":15000,"off":9000}}]}

tidewell.example.com/functions/enquireDemo · fictional venue

TPTidewell PavilionWaterside weddings, celebrations & functions

Plan your event

Tell us a little and we'll send a proposal for your event straight away.

What are you celebrating?

Wedding Birthday Engagement Work function Christmas party

Your first name Date

Guests

96

Catering style

CanapésCocktail-style BuffetSeated Sit-downAlternate drop

SpaceBest fit for my numbersThe Jetty Room · 50 seated · 70 cocktailThe Boathouse Terrace · 100 seated · 140 cocktailThe Tidewell Ballroom · 240 seated · 320 cocktailBest fit: The Boathouse Terrace DrinksClassic · 4 hoursPremium · 5 hoursBar tab

Add-ons

DJ · 5 hours AV & microphone Theming & florals Celebration cake Ceremony on the lawn

Tell us about your eventA ceremony on the lawn at 4 pm, then a long dinner by the water. Two vegetarian guests and one coeliac.Your words go into the proposal as written.

Demo: nothing is sent or stored. The proposal is built in your browser.

Behind the scenes

Make Zapier API

1. Enquiry formOn the venue's website
2. Zapier ZapChooses the template, sends data items and price rows
3. QuoteCloud creates fromWedding reception proposal
4. Proposal sentWeb link, PDF and email
5. Booking updatedWhen it's signed

What the automation sends

Template to create from

template

Wedding reception proposal

Data items sent

first_name

Hannah

event_date

Sat 13 Mar 2027

guest_count

96

space

The Boathouse Terrace

package

Waterside Classic

guest_notes

A ceremony on the lawn at 4 pm, then a long dinner by the water. Two vegetarian guests and one coeliac.

Price-table rows sent

label	qty	price
Waterside Classic package	96	$118
Premium beverages · 5 hours	96	$62
DJ · 5 hours	1	$990
Theming & florals	1	$850
Ceremony on the lawn	1	$1,400

The other packages and the extras sit in the template as optional items the guest can switch on in the proposal. The automation adds rows; it doesn't tick options or choose blocks. In this demo the per-guest extras show your guest count for illustration; in a real template their quantity is set in the template or by the guest.

Highlight data items

TP Tidewell PavilionWedding reception proposal TP-3051 Sample · fictional venue

Wedding reception proposal

Hannah's wedding reception

Prepared for Hannah · Saturday 13 March 2027 · 96 guests · The Boathouse Terrace

Thank you, Hannah, for considering Tidewell Pavilion for your wedding on Saturday 13 March 2027. We've set aside The Boathouse Terrace for 96 guests, with the Waterside Classic package and a dance floor by the water.

You told us“A ceremony on the lawn at 4 pm, then a long dinner by the water. Two vegetarian guests and one coeliac.”

Choose your package Per guest, + tax

The package from your enquiry arrived as a price-table row. Switch here to compare.

CanapésGarden Canapé$8212 canapés, grazing station BuffetLong Table Feast$96Shared platters, dessert Sit-downWaterside Classic$118Canapés, entrée, main, your cake

Your event · 96 guests

Item	Qty	Rate	Amount
Food & beverages			$17,280
Waterside Classic packageCanapés, entrée, main, your cake	96 guests	$118	$11,328.00
Premium beverages · 5 hoursAdds premium wine, beer and a spirit	96 guests	$62	$5,952.00
Your add-ons			$3,240
DJ · 5 hours	1 lot	$990	$990.00
Theming & florals	1 lot	$850	$850.00
Ceremony on the lawn	1 lot	$1,400	$1,400.00
Extras Tick to add
Welcome cocktailOn arrival	96 guests	$12	$1,152.00
Late-night slidersServed at 10 pm	96 guests	$9	$864.00
Photo booth · 3 hoursProps and prints	1 lot	$890	$890.00

Subtotal

$20,520.00

Tax (10%)

$2,052.00

Total

$22,572.00

Deposit to confirm your date (20%)

$4,514.40

Minimum spend The Boathouse Terrace · Friday or Saturday

Minimum spend$10,000Food and beverages, before tax

Your selections$17,280Food and beverages in this proposal

Minimum spend met: no room hire to pay

Accept, sign and pay your deposit

Hannah

Deposit (20%)$4,514.40 Signed · deposit paid via Stripe

Demo: no payment is taken. Signed proposals carry a certificate and audit trail.

A demo with a fictional venue: nothing is sent, stored or charged. The choice of template, space, package and minimum spend is the venue's own rule, run in its website or its Zapier or Make automation; QuoteCloud creates the document from the template it is given, fills the data items and adds the price-table rows. API, Zapier and Make: Essentials and up; documents created through the API or Zapier carry a per-document creation fee.