Car Rental Agreement Template

This Car Rental Agreement (“Agreement”) is entered between:

• Rental Provider: Daniel Reyes, [specify company information if needed]

• Renter: Sarah Mitchell , holding a valid driver's licence number [Renter.LicenceNumber], residing at [Renter.Address]

Collectively referred to as the “Parties”.

Vehicle Information

Rental Terms

Vehicle Use Restrictions

The Renter agrees to:

• Operate the vehicle responsibly and legally at all times.

• Not permit any other driver to operate the vehicle unless approved in writing.

• Avoid using the vehicle for commercial, off-road, racing, or illegal purposes.

• Refuel with the correct fuel type and return with the same fuel level (or pay a refueling fee).

• Not smoke or transport animals in the vehicle (cleaning fees may apply if violated).

Renter will not allow any other person to operate the rented vehicle at all time unless identified here:

Insurance & Liability

• The vehicle is covered by [Insurance.Type] insurance.

• The Renter is liable for any damage up to A$[Insurance.Excess] per incident.

• The insurance does not cover negligent or unauthorised use of the vehicle.

• The Renter must notify the Rental Provider immediately in the event of an accident, theft, or breakdown.

Breakdown & Emergency

In case of breakdown:

• Contact [RoadsideAssistance.Provider] on [RoadsideAssistance.Phone]

• Do not attempt major repairs or towing unless instructed by the Rental Provider

• Document the incident with photos and provide a full written report within 24 hours

Return Conditions

• The vehicle must be returned by [Rental.EndDate] to [Return.Location].

• Additional charges may apply for:

  • Late return (beyond a [LateThreshold]-hour grace period)

  • Excessive wear and tear

  • Missing fuel, damage, or unclean condition

Cancellation & Refunds

• Cancellations made [Cancellation.Timeframe] before pick-up are eligible for a full refund.

• Late cancellations or no-shows may incur a charge of up to [Cancellation.Fee]%.

• The Rental Provider reserves the right to cancel the booking due to safety or availability reasons.

Governing Law

This Agreement shall be governed by the laws of QLD , Australia . Any disputes shall be resolved through negotiation or arbitration in accordance with applicable Australian consumer law.

Signatures

By signing below, both parties acknowledge and accept the terms and conditions outlined in this Agreement.