Fit-out proposals that read like a tender response
Price by trade package, show the programme, keep the insurances and safety wording locked, and get the big ones approved before they go out.
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- Building QuoteCloud since 2013
Commercial builders use QuoteCloud to send fit-out proposals and tender responses: a price table by trade package with preliminaries and options, a Gantt programme, licences, insurances and safety content kept locked in the content library, an approval step for large bids on Business, several signers and a PDF export for tender portals.
A sample fit-out proposal from a fictional builder, Corbel Building Co., for a dental surgery fit-out (CB-C-0412): the cover, and in front its contents ticking off one by one: company profile and methodology from the content library, the price by trade package, a 10-week programme, locked licences, insurances, safety and quality, and two signers. Last comes the approval status: In Review because the total value is over $250,000, approved by the construction manager and waiting for the director.
Priced by trade package, options kept apart
Preliminaries, strip-out, partitions and ceilings, joinery, services and finishes each get a section with its own subtotal, priced from your cost book. After-hours works and the acoustic upgrade sit apart as options the client ticks.
Your costs and margins stay in your team's view of the table, never the client's.
- Section headings with group subtotals and a note on every line
- Optional rows and single- or multiple-choice groups
- A 5% mobilisation payment on signing via Stripe
Price tables and product catalogue: Essentials and up
Cost book, rates & margin controlFit-out price, by trade package
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Preliminaries | $36,300 | ||
Site management & supervisionFull-time site manager
|
10 wk | $2,950 | $29,500.00 |
Hoarding, protection & cleaningLift, lobby and common areas
|
1 lot | $6,800 | $6,800.00 |
| Strip-out | $11,400 | ||
Demolition & make-safeExisting office fit-out removed
|
1 lot | $11,400 | $11,400.00 |
| Partitions & ceilings | $57,340 | ||
Stud partitionsSet and painted, to ceiling
|
86 lm | $410 | $35,260.00 |
Suspended ceilingsWith access panels
|
240 m² | $92 | $22,080.00 |
| Joinery | $48,600 | ||
Reception counter & surgery joineryFour surgeries, sterilisation room
|
1 lot | $48,600 | $48,600.00 |
| Services (subcontract) | $138,400 | ||
Electrical, data & lightingIncluding surgery circuits
|
1 lot | $52,800 | $52,800.00 |
Mechanical servicesAir-conditioning and exhaust
|
1 lot | $46,900 | $46,900.00 |
HydraulicsWater and waste to each surgery
|
1 lot | $38,700 | $38,700.00 |
| Finishes | $28,520 | ||
Vinyl & carpetSheet vinyl to clinical areas
|
240 m² | $78 | $18,720.00 |
PaintingWalls, doors and frames
|
1 lot | $9,800 | $9,800.00 |
| Options Tick to add | |||
| 1 lot | $8,600 | $8,600.00 | |
| 86 lm | $65 | $5,590.00 | |
- Subtotal
- $329,160.00
- Tax (10%)
- $32,916.00
- Total
- $362,076.00
- Plus, monthly
- $0.00/mo
- Mobilisation payment on signing (5%)
- $18,103.80
Every bid built from approved content
Methodology, safety, quality and insurances are written once, approved and saved in your content library. Estimators drop them into each response instead of copying last month's Word file.
- Company profileText and photos
- Fit-out methodologyStaging, after-hours works, protection
- Work health & safetySafety plan and method statements Locked
- Quality planInspection & test plan, hold points Locked
- Licences & insurancesCompany block Locked
- Recent fit-outCase study with photos
- 1CoverFernmoor Dental · valid 45 days
- 2About Corbel From library
- 3Methodology From library
- 4Price by trade packagePrice table with options
- 5Fit-out programmeGantt chart, 10 weeks
- 6Safety Locked block
- 7Quality Locked block
- 8Licences & insurances Locked block
- 9Recent work From library
- 10Assumptions & signaturesTwo directors sign
Write it once
Save methodology, safety and quality wording as content library blocks that every estimator reuses.
Content library: Essentials and up
Lock what must not change
Lock the insurance, safety and quality blocks so they go out exactly as approved, in every bid.
Content locking: Business
Export for the portal
Export the finished response as a PDF and upload it to the tender portal yourself.
PDF export: Starter and up
Sample fit-out · CB-C-0412
A bid over your threshold waits for sign-off
With the after-hours option, the Fernmoor Dental fit-out comes to $329,160 + tax. Corbel's approval rule is a total value over $250,000, so the proposal goes In Review until the construction manager and a director approve it.
Build your tender kit in the trial
Free for 14 days, no credit card required. Send us your current tender template and we'll convert one for you during the trial.
Two sign-offs: yours, then the client's
Inside Corbel, the construction manager and a director approve the proposal before it can be sent. At Fernmoor Dental, both directors sign the same document, each in their own signature block, and the 5% mobilisation payment is taken on signing.
- Approval rules on total value or discount percentage
- Several signers on one document, no account needed
- Mobilisation payment by card via Stripe or PayPal (Essentials and up)
Approval workflow: Business plan
How the approval workflow worksDocument workflow
In ReviewTriggered when Total value greater than $250,000
- Tessa GrayConstruction managerApproved
- Ruth HammondDirectorWaiting
Must be approved by all approvers before it can be sent.
- Approval request sent by Dan Okafor
- Approved by Tessa Gray
Approval workflow · Business plan
Accept, sign and pay
1 of 2 signed
- Dr Anika ShahDirector Signed22 Apr, 4:10 pm
- Dr Sam IbrahimDirector Awaiting signature
Mobilisation payment on signing (5%)
$18,103.80
Paid via StripePay with card or PayPal
Certificate of authenticity and audit trail attached
A tender response in five steps
How an estimator puts a fit-out response together, from template to signature.
Start from your template
Open your commercial template with the cover, company profile and terms already in place.
Drop in library blocks
Add the methodology, safety, quality and case study blocks; the insurances arrive locked.
Price the packages
Build the price table by trade package from your cost book, with options the client chooses.
Get it approved
Over your total-value threshold, it waits In Review for the construction manager and a director (Business).
Send or export
Send the client one link to review and sign, or export a PDF for the tender portal.
Commercial templates to start from
Real QuoteCloud templates you can adapt for fit-out proposals and the agreements that follow them.
- Proposal template General Contractor Proposal Template Present your construction services and price to win new contracts. View template
- Proposal template Construction Proposal Template Design process, sketches and the scope and cost of work. View template
- Agreement template Subcontractor Agreement Template Terms, responsibilities and payment details between a contractor and a subcontractor. View template
Fit-out and tender questions
Can QuoteCloud be used for commercial fit-out proposals?
Yes. Commercial builders send fit-out proposals and tender responses from QuoteCloud: a price table by trade package with preliminaries and options, a Gantt programme on the Business plan, methodology, safety and insurance content from the content library, several signers, and a payment on signing if you take one.
Does QuoteCloud connect to tender portals?
No. Export the finished response as a PDF, on Starter and above, and upload it to the portal yourself. Or send the client a link to the live document, where they can review it, choose options and sign.
Can we stop estimators editing insurance and safety wording?
Yes, on the Business plan. Content locking lets you lock blocks such as licences, insurances and safety wording so they go out as approved. Keep the approved versions in the content library, on Essentials and above, so every proposal starts from current content.
Can large bids need approval before they are sent?
Yes, on the Business plan. Set an approval rule on total value, for example over $250,000, or on discount percentage. The proposal goes In Review, and the named approvers approve or decline it before it can be sent.
Can we import a bill of quantities?
Not as a bill of quantities. You can import your rates and items into the product catalogue from a CSV file, with column mapping and validation, and build the price table from the catalogue. QuoteCloud does not import bills of quantities or take quantities off plans.
Can two directors sign the same proposal?
Yes. Add each director as a signer: each gets their own signature block, no account is needed, and the document shows who has signed. The signed document carries a certificate of authenticity and an audit trail. eSignatures are included on every plan.
Explore QuoteCloud for construction
Every page of QuoteCloud for construction, from the first estimate to the last variation.
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Plans, site photos & build schedulesDrawings, marked-up site photos and a Gantt build schedule inside the estimate, next to the price.Explore
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Cost book, rates & margin controlLabour, material and subcontract rates in one catalogue, with costs and margins your client never sees.Explore
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Quotes for trade subcontractorsFor electricians, plumbers and other trades quoting builders: rates, inclusions, licences and a quick acceptance.Explore
- Staged estimates & building quotesEstimates broken into stages and trades, priced from your cost book, with upgrades the client can tick.
- PC sums, provisional sums & selectionsPrime cost and provisional sums set out clearly, and the client's selections and upgrades chosen before signing.
- Contracts, deposits & progress claim schedulesContracts signed by every owner, the deposit paid on signing, and the stage payment schedule set out in the contract.
- Variations & change ordersEach variation its own document: the scope before and after, the new contract sum, signed on site before work starts.
- Accounting & job management integrationsWon jobs into Xero or QuickBooks, and on to simPRO, ServiceM8 or your calendar through Zapier.
- Construction templatesReal QuoteCloud templates for builders, renovators, roofers and subcontractors, ready to make your own.
- QuoteCloud implementation for buildersYour estimate template converted, cost book imported, insurances locked in, approvals and training.
- FAQAnswers to the questions builders, renovators and contractors ask most.
Your next fit-out bid, approved and sent
Free for 14 days. No credit card required.