Fast, secure delivery

Downloadable gallery with organized folders and easy sharing

Professional editing

Consistent color, lighting, and clean delivery-ready images

Reliable event coverage

We plan shots, timings, and contingencies so nothing important is missed

Client Name1 - Event Type1

The photos captured the energy of the night perfectly — candid moments, key highlights, and everyone looked fantastic. Delivery was fast and the gallery was easy to share with our team.

Client Name2 - Event Type2

Professional, punctual, and great at guiding group shots without slowing the schedule. We received a beautiful mix of posed and natural photos.

Plan & Confirm

We align on your event goals, run sheet, must-have shots, and key contacts. We confirm timing, venue access, lighting considerations, and any special requirements (branding, speakers, group photos).

Shoot the Event

We arrive early, capture venue details and arrivals, then document the event with a mix of planned highlights and candid moments—without disrupting the flow. We guide group photos efficiently when needed.

Edit & Deliver

We select and professionally edit the best images (color, exposure, cropping, light retouching) and deliver them via a secure online gallery. Files can be organized into folders such as Highlights / People / Branding / Stage / Groups.

Finalize & Support

You review the gallery, request any minor adjustments if included, and we help with add-ons like rush highlights, extended retouching, prints, or albums.

Event Snapshot

Event: [Event Name / Occasion]

Date & Time: [Event Date] • [Start–End]

Location: [Venue / Address]

Estimated Guests: [Guest Count]

Coverage Duration: [X hours]

Primary Contact: [Name + Phone/Email]

Deliverables

Edited photo gallery: professionally edited images (color, lighting, crop, consistency)

Organized folders: e.g., Highlights / People / Stage / Branding / Groups / Details

Download & sharing: secure online gallery link with high-res downloads

Optional: highlight set for socials (10–30 images) if included

Coverage Goals

Capture key moments: arrivals, speeches, performances, milestones, awards

Document people and atmosphere: candid interactions, networking, reactions

Highlight venue and details: décor, setup, food, signage, special touches

Include essential group photos (as requested) without disrupting the run sheet

Cover branding/sponsors where applicable (logos, backdrops, key placements)

Scope of Services

• We will provide the photography services and coverage described in this proposal (event date, location, hours, deliverables).

• Anything not listed (extra hours, extra edits, additional deliverables) is out of scope unless approved in writing.

Event Coverage & Deliverables

• Coverage includes a mix of key moments and candid images based on the agreed run sheet/shot priorities.

• Deliverables are provided as digital files via online gallery/download (or alternative delivery method if agreed).

Editing & Style

• Included editing covers selection, color/exposure correction, straightening/cropping, and consistent finishing.

• Advanced retouching (object removal, beauty retouch, background replacement) is optional and may incur additional fees.

Client Responsibilities

• Client will provide event details, run sheet, access arrangements, and any venue restrictions in advance.

• Client should nominate a point of contact on the event day for schedule changes and coordination.

Fees & Payment

• Total fees are as stated in the pricing section.

• Payment structure: [Deposit % / amount] due to secure booking; remaining balance due [X days] before the event (unless otherwise stated).

• Travel, parking, permits, and special venue fees are billable only if agreed in advance.

Corrections & Quality Issues

• If any errors occur during production that are attributable to the Photographer, we will correct them at no extra cost where reasonably possible.

Changes, Overtime & Alterations

• Any requested changes (scope, schedule, deliverables) must be confirmed in writing and may affect cost and timeline.

• Any alteration requested by the Client is borne by the Client (including impacts to cost and delivery schedule).

• Overtime is billed at $[rate]/hour in 30-minute increments (if applicable).

Ownership & Usage Rights

• Upon full payment, the Client will have full ownership of the final delivered photographs (the “product”).

• Photographer may display selected images for portfolio/marketing unless the Client requests an opt-out in writing before delivery.

Cancellation & Rescheduling

• Cancellation by the Client attracts a penalty of 20% of the production cost, plus costs incurred up to the date of cancellation.

• Rescheduling requests will be accommodated subject to availability; any non-recoverable costs (permits, travel bookings, venue fees) remain payable.

Limitation of Liability

• We will take reasonable care and professional measures to deliver services as agreed.

• We are not liable for delays or non-performance due to causes beyond reasonable control (venue restrictions, weather, emergencies, third-party disruptions).

• Liability is limited to the amount paid under this proposal, except where required by law.

Start of Contract & Acceptance

• This agreement starts once the proposal is accepted and signed electronically (or otherwise confirmed in writing).