Event Venue Proposal
Created by:
Daniel
Reyes
Acme Climate Co.
Prepared for:
Sarah
Mitchell
Page 1 of 9
INTRODUCTION
Make your next event memorable at Venue Name, known for great views, attentive staff, and world-class dining. Whether it’s a corporate conference, team-building event, or celebration, our spaces are flexible and our team handles the details so you can relax.
EVENT SUMMARY
Client / Organization: [[ClientName]]
Event Name: Event Name
Date & Time: Event Date Time
Theme: Event Theme
Estimated Attendees: Event Attendees
Spaces Required: Event Spaces (e.g., Grand Hall + 5 meeting rooms)
Dining: Event Dining Plan (breakfast/lunch/dinner; restaurant area)
FEATURES AND AMENITIES
Facilities
Ballroom
Area, Seating Capacity, Washrooms, Wheelchair Accessibility, Internet Connection, AV Capabilities
Meeting Rooms
Area, Seating Capacity, Washrooms, Wheelchair Accessibility, Internet Connection, AV Capabilities
Dining Area
Area, Seating Capacity, Washrooms, Wheelchair Accessibility
ROOM ACCOMMODATION
Standard Room
[Area], [Description]
Deluxe Room
[Area], [Description]
Suite Room
[Area], [Description]
Venue Packages
Package 1 - $5,500
Inclusions:
Use of Grand Ballroom on [specify times and dates]
Use of Meeting Rooms 1-5 on [specify time and dates]
Hotel accommodation for 300pax. 2pax/room, 145 standard rooms, 10 suite rooms
Exclusive use of Dining Hall on [specify the time and meal type - breakfast, lunch or dinner]
Buffet breakfast, Full course working lunch, buffet dinner
Parking for 300 cars
Package 2 - $6,000
Inclusions:
Use of Grand Ballroom on [specify times and dates]
Use of Meeting Rooms 1-5 on [specify time and dates]
Exclusive use of Dining Hall on [specify the time and meal type - breakfast, lunch or dinner]
Buffet breakfast, Full course working lunch, buffet dinner
Parking for 300 cars
MENU
Flexible menus designed to suit your event style, timing, and guest preferences
Breakfast
Great for arrivals, networking, and morning sessions
Fresh pastries (croissants/muffins)
Seasonal fruit platter
Yogurt + granola cups
Tea & coffee station (milk, sugar, stirrers)
Lunch
Designed to keep your event on schedule with minimal downtime
Choice of sandwich/wrap (chicken / veggie / tuna)
Side salad or chips
Fruit piece
Cookie/brownie
Bottled water/soft drink
Dinner
Flexible formats for formal events, celebrations, or conferences
Mains: roast beef or chicken + vegetarian pasta bake
Sides: roasted vegetables + seasonal salad
Bread rolls + butter
Dessert: assorted mini desserts
PRICING
Service | Price | Tax | Total |
|---|---|---|---|
Please select additional services | |||
Security | $5,500.00 | $550.00 | $6,050.00 |
Doctor on Call | $6,000.00 | $600.00 | $6,600.00 |
Please select additional services | |||
Decorations | $100.00 | $10.00 | $110.00 |
Valet Parking | $100.00 | $10.00 | $110.00 |
Security | $100.00 | $10.00 | $110.00 |
Doctor on Call | $100.00 | $10.00 | $110.00 |
| PRICE | TAX | TOTAL | |
|---|---|---|---|
| Total | $5,800.00 | $580.00 | $6,380.00 |
TERMS AND NEXT STEPS
The purchaser has reviewed the proposal and is interested in purchasing these services according to the terms and agree as follows:
VENUE AND EVENT PLANNING SERVICES
The purchaser agrees to purchase the venue and event planning services as described in the attached schedule.
PAYMENT
As outlined in the proposed budget, the purchaser agrees to pay for the agreed-upon services. Full payment should be made 2 days before the event. The security deposit should also be made, which will be refunded if there is no loss or damage to the property.
Upon approval of this proposal, a detailed workback plan will be provided, with key deliverable dates. A formal contract will be forwarded to [Client]
Signed by:
Sarah Mitchell
[Designation]
Mitchell & Co.
sarah@mitchellco.com.au
0423 456 789
[Date]
Signed by:
Daniel Reyes
[Designation]
Acme Climate Co.
daniel@acmeclimate.com.au
0412 345 678
ABOUT US
[Events Place] has received a prestigious nomination for Best Events Place in 2018 by Spa awards, a regional platform that credits properties and evolves this increasingly sophisticated events industry. It is also known for its uncompromised independence, transparency, and objectivity. We are the only events place in the south to be nominated in this category.
OUR TEAM
[Name]
[Position]
[Name]
[Position]
[Name]
[Position]
[Name]
[Position]
Swipe · 9 pages · 1 / 9
About this template
How this proposal works
Promote your venue with this free, customizable proposal template. Showcase event packages, amenities, and standout features with space for images and video—ideal for weddings, corporate functions, and private events. The 9 pages cover Cover Page, Introduction, Features and Amenities, Features and Amenities, Venue Packages, Rental Fees, Pricing, Terms and Next Steps and About Us. Start from this proposal, add your logo, prices and terms, then send it as a live link your client signs online.
Questions
Before you start
Is this event venue proposal template free?
Yes. Start a free 14-day QuoteCloud trial, no credit card needed, and the template opens ready to edit with your company details and logo.
Can clients sign it online?
Yes. The template has e-signature fields, so clients sign from any device and you are notified the moment they do.
Can clients choose optional extras?
Yes. Mark any line as optional and clients tick it on or off themselves; totals and tax update instantly.
Can I change the branding and sections?
Everything is editable: colours, fonts, images, page order and every section of text.
More Events templates
See all 14 Events templates- Catering Contract ProposalProposal
- Event Sponsorship Proposal TemplateProposal
- Event Photography ProposalProposal
- Event Marketing Proposal TemplateProposal
- Equipment Rental Quote TemplateQuote
- Event Services Quote TemplateQuote
- Events Catering Proposal TemplateProposal
- Photography Proposal TemplateProposal
