Introduction

Dear Sarah ,

We know how demanding setting up an event or a function can be! That is why we at  give each Client our personalised service. We can serve 20 guests or more than 2,000 guests efficiently and with elegance and style.

All successful events have 3 important ingredients: the Occasion, the attention to Details, and the Food that romances the palate. Our Chef has created a variety of Hors D’oeuvres, Salads, Entrees, Desserts, Side Dishes, and Snacks, all culinary masterpieces, from which you can create a memorable meal for your guests.

We incorporate style into every food we serve. The appearance, the sensation, and the taste of the menu items creates a unique experience for each event. Simply tell us your preference, the quantity of each, and the services you want us to provide. We will do the rest.

We will present you a detailed plan and total invoice two weeks before the event for your final approval.

We take care of all the details including cleanup. We will make your event/function pleasurable and memorable, so that you can just relax and enjoy the experience!

Yours sincerely,

Daniel Reyes
P: 0412 345 678
E: daniel@acmeclimate.com.au

First Class Service

Acme Climate Co. – Serving Culinary Masterpieces to Make Your Events Truly Unique and Memorable. We make your event/function a successful and unforgettable experience every time.

Company Name aims to provide their clientele custom made world class cuisine delivered with high quality service at very competitive prices that will fit every budget.

Our goals are:

1. To surpass and satisfy client requested cuisine by creating authentic regional food.

2. To serve organic whenever possible for healthier food.

3. To ensure clients satisfaction always.

4. To continuously give quality service each and every time.

At Acme Climate Co.  we have written procedures and contingency plans that can be implemented immediately by our creative management team, to combat each and every problem that arises. Our command and control setup ensures clear communication and logistics to instantly implement prepared, not just one but three to five, different solutions for every catering and/or event/function difficulty that might possibly arise.

Our Company has been in this business for [Years In Business] years. Our Chef has studied under [NAME OF PERSON OR RESTAURANT TRAINED UNDER] and is a master of the culinary arts on his own. The list of our satisfied clients speaks for itself. 

It will be our pleasure to serve in your next event/function.

So What's It Going To Cost?

We hope and are very excited to get you on-board. You can show your consent by signing below. 

What's Next

Like what you see?

If you're happy with the catering options and event services outlined in this proposal, here’s how to confirm your booking:

• Click ‘Order Now’ to accept the proposal and reserve your event date.

• Prefer Paper? Print and sign this proposal, then email the completed copy to daniel@acmeclimate.com.au

• Once confirmed, we'll get in touch to finalise important details like:

  • Guest numbers

  • Dietary requirements

  • Service times and setup

  • Venue access instructions

• An invoice for the deposit (typically [X]% of the total) will be issued. The remaining balance is due [X] days before the event.

• Our catering team will manage everything from preparation to clean-up so you can enjoy a stress-free experience.

• If you have any questions, would like to customise your menu, or need to add services like drinks or additional staff, feel free to reach out.

Once confirmed, we’ll send you a booking invoice and begin preparations to ensure your event runs smoothly and memorably. We can’t wait to cater your special day!

Terms

• Booking & Deposit
  A non-refundable deposit of [X]% is required to confirm your booking. Dates are not secured until the deposit is received.

• Final Payment
  The remaining balance is due [X] days before the event. Late payments may result in cancellation or additional fees.

• Guest Count & Menu Confirmation
  Final guest numbers and menu selections must be confirmed no later than [X] days before the event. Changes after this date may not be accommodated.

• Cancellations & Refunds
  Cancellations must be made in writing. Deposits are non-refundable. Refunds (if any) are subject to our discretion based on timing and incurred costs.

• Dietary Requirements
  We accommodate dietary requirements where possible, but it is the client’s responsibility to provide accurate information. While we take precautions, we cannot guarantee a completely allergen-free environment.

• Service & Equipment
  Any hired equipment (tables, linens, utensils, etc.) must be returned in original condition. Damaged or missing items may incur replacement charges.

• Access & Venue Requirements
  The client is responsible for ensuring the venue is accessible for setup and breakdown. Delays or restrictions may impact service delivery.

• Liability
  We are covered by public liability insurance. However, we are not liable for any loss or damage caused by circumstances beyond our control, including adverse weather, supplier issues, or venue problems.

• Photography & Promotion
  We reserve the right to take photographs of the setup and food for promotional purposes unless otherwise requested in writing.

• Agreement Acceptance
  By accepting this proposal, the client agrees to all terms and conditions outlined above.

Sign Here

Event/Function: 

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Location: 

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Date:   .............. / .............. / ........................

Time:  ..............................................................

Guest Count: ..................................................

Agreement for Proposal

Sarah Mitchell  (of Company Name if applicable:) .......................................................................................