Fund engagements and audit proposals
Fund administration and annual engagements both trustees sign, and audit and assurance proposals with clear scope and independence.
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QuoteCloud helps fund administrators, accountants and auditors send annual engagements and audit proposals: the fund's accounts and return as fixed annual fees, trustee responsibilities, the independent audit arranged, optional items, an expiry date for next year and both trustees signing online.
A fictional practice's annual fund engagement for the Marlow Family Fund open in a tablet's signing view: the annual fixed fees, the terms band from 1 July 2026 to 30 June 2027 and the trustees' responsibilities scroll past, then Peter Marlow, trustee, signs and the button turns to Signed. Two chips: both trustees have signed, and the engagement expires on 30 June 2027.
An annual fund engagement, page by page
The Marlow Family Fund's engagement for 2026–27 from a fictional practice: four pages from one fund template, the same for every fund you look after.
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Ledgerline AdvisoryAnnual fund engagement LA-S-0560 Sample · fictional practice
Annual fund engagement
Marlow Family Fund: accounts, tax and audit 2026–27
As trustees you are responsible for the fund. This engagement covers the fund's financial statements, member statements and annual return, and arranging the independent audit the fund needs each year.
Cover
The fund, its trustees and the year
The cover and welcome come from your fund template. The fund's name, both trustees and the financial year are filled in for each fund.
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Ledgerline AdvisoryAnnual fund engagement LA-S-0560 Sample · fictional practice
Annual fixed fees
Item Qty Rate Amount Each year $2,450 Financial statements and member statementsTwo members, accumulation and pension1 year $1,450 $1,450.00 Fund annual returnPrepared for the trustees to sign1 year $450 $450.00 Independent auditBy an independent registered auditor we engage, not our firm1 year $550 $550.00 If needed Tick to add 1 year $260 $260.00 1 lot $380 $380.00 - Subtotal
- $2,450.00
- Tax (10%)
- $245.00
- Total
- $2,695.00
- Plus, monthly
- $0.00/mo
Annual fees
Fixed fees for the fund's year
Financial and member statements, the annual return and the independent audit you arrange, each a line with a note. An actuarial certificate and pension documents sit below as optional items the trustees tick if they apply.
Fixed-fee packages & pricing -
Ledgerline AdvisoryAnnual fund engagement LA-S-0560 Sample · fictional practice
Terms of engagement
Starts1 July 2026Expires30 June 2027- Trustees' responsibilitiesYou run the fund, keep its records and decide its investments. We prepare the accounts and returns from the records you give us.
- Independent auditThe audit is carried out by an independent approved auditor engaged on your behalf. We don't audit funds we prepare.
- FeesThe fixed fees above for the year; anything else is quoted before we start.
- PrivacyMember details and tax ID numbers are collected through our secure client portal, never in this document.
Terms
Responsibilities, in your own words
The term band runs from 1 July to 30 June. Then come your clauses: what the trustees do, how the independent audit is arranged, the fees and how member details are collected.
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Ledgerline AdvisoryAnnual fund engagement LA-S-0560 Sample · fictional practice
Both trustees sign
2 of 2 signed
- Peter MarlowTrustee Signed3 Jul 2026
- Lyn MarlowTrustee Signed3 Jul 2026
Engagement summary
- Fund
- Marlow Family Fund
- Year
- 1 Jul 2026 – 30 Jun 2027
- Fixed fees
- $2,695.00 inc tax
Certificate of authenticity and audit trail attached
Acceptance
Both trustees sign
Each trustee signs in their own browser, with no account, or both sign in person at the annual meeting on your device. This sample takes no payment on signing; the summary records the fund, the year and the fees.
Engagement letters & terms of engagement
Trustees, directors and members: who signs what
Every fund is set up a little differently. The engagement follows the fund, not the other way round.
Individual trustees
Add a signature block for each trustee. Each one signs online with no QuoteCloud account, and the certificate of authenticity and audit trail record both signatures.
A corporate trustee
Add a block for each director of the trustee company, with their role, so the engagement is accepted by everyone who acts for the fund.
A pension starting this year
Put the actuarial certificate and pension commencement documents in an optional section. The trustees tick what applies and the total updates before they sign.
Member details and tax ID numbers
Keep them out of the engagement and collect them through your secure process. Add a one-time passcode before signing, or a password-protected link, if you want one.
Next year's engagement, from the same list
Give every fund engagement an expiry date of 30 June. In May, the Expiring Soon filter lists them beside your other engagement letters, so no fund is missed.
Update your fund template with next year's fees and send a personalised copy to each fund with bulk send, or revise last year's engagement one fund at a time.
- Expiring Soon smart filter on the documents list
- Bulk send: Essentials and up, volume-based costs
- Revise Last Version with version history: Business
Nothing renews by itself: each fund's trustees sign the new engagement
Annual re-engagement5 engagements expire in the next 30 days
- Engagement letter 2026–27Hearth Lane Bakery · LA-E-1042 Expires 30 Jun 2027in 12 days Signed
- Engagement letter 2026–27Okafor Family Trust · LA-E-0977 Expires 30 Jun 2027in 12 days Signed
- Annual fund engagement 2026–27Marlow Family Fund · LA-S-0560 Expires 30 Jun 2027in 12 days Signed
- Bookkeeping & payroll agreementTessellate Labs · LA-E-1105 Expires 30 Jun 2027in 12 days Signed
- Virtual CFO retainerHearth Lane Bakery · LA-A-0188 Expires 15 Jul 2027in 27 days Signed
Send this year's fund engagements from QuoteCloud
Free for 14 days, no credit card required. Send us your fund engagement letter and we'll convert one template for you during the trial.
Audit and assurance proposals, built from approved blocks
For audit and assurance firms: fund audits, financial report audits and other assurance engagements. Your independence statement, responsibilities and terms are written once; the scope, timetable and fees are written for each engagement.
- About the firm and the engagement teamText block
- Independence statementText block Locked
- Scope and objectivesText block
- Responsibilities: yours and the client'sText block Locked
- Approach and timetableText block
- Audit feesPrice table
- Terms of engagementText block Locked
- Acceptance: every signatorySignature block
- Fund trustee informationText block
- 1Cover and introductionThe entity and the year as data items
- 2About the firm and the engagement team From library
- 3Scope and objectivesEdited for this engagement From library
- 4Independence statement Locked block
- 5Responsibilities Locked block
- 6Approach and timetable From library
- 7Audit feesOptional items the client can tick From library
- 8Terms of engagement Locked block
- 9Acceptance From library
Independence, as content
Your firm writes its independence statement once and saves it as a company block. Every proposal carries the same approved wording.
Content library: Essentials and up
Locked where it matters
Lock the independence statement, responsibilities and terms so they can be used in a proposal but not edited there.
Content locking: Business
Scope written per engagement
The scope, timetable and fees change with each client. Start from the Audit Proposal Template or your own letter.
Templates to start from
Real QuoteCloud templates for an audit proposal, an engagement letter and an ongoing services agreement. Add your fund or audit wording and save your own version.
- Proposal template Audit Proposal Template Explain how you'll help a client through an audit, from preparation to the final review. View template
- Engagement letter template Accounting Engagement Letter Template Engagement details, services and deliverables, client and accountant responsibilities, fees, terms and signature acceptance. View template
- Agreement template Accounting Services Agreement Template Ongoing accounting and advisory work: scope, responsibilities, fees, billing terms, confidentiality, liability and termination. View template
Set up your fund engagement once, send it every year
How a practice moves its annual fund engagements into QuoteCloud.
Build the fund template
Your cover, the trustees' responsibilities, the independent audit clause and privacy terms, with the fund and trustee names as data items.
Price the fund's year
Accounts, member statements, the annual return and the audit as fixed annual fees, with optional items for an actuarial certificate or a new pension.
Add every signer
One signature block per trustee, or per director of a corporate trustee. No one needs a QuoteCloud account to sign.
Set the expiry date
Use 30 June, the end of the fund's financial year, so the engagement shows on the Expiring Soon filter next May.
Send and track
Send it, see when each trustee opens it, and the status moves to Signing and then Accepted as they sign.
Fund and audit engagement questions, answered
Can both fund trustees sign the engagement online?
Yes. Each trustee, or each director of a corporate trustee, gets their own signature block and signs in their own browser with no account needed. They can also sign in person on your device at the annual meeting. The signed engagement carries an audit trail and a certificate of authenticity.
How does the engagement describe the independent audit?
In your own words. In the sample, the fees list the independent audit as a line with a note, and the terms say an independent approved auditor is engaged on the trustees' behalf. QuoteCloud holds and sends the wording your firm writes; what it must say is for your firm and your professional obligations to decide.
Can audit and assurance firms send audit proposals in QuoteCloud?
Yes. Start from the Audit Proposal Template or your own letter, save your independence statement, responsibilities and terms as company blocks in the content library, and write the scope, timetable and fees for each engagement. On the Business plan those blocks can be locked so they aren't edited in a proposal.
Do trustees pay anything when they sign?
Only if you want them to. The sample fund engagement takes no payment. On the Essentials plan and above a document can take one payment on signing, as a percentage or a fixed amount, through Stripe or PayPal. QuoteCloud doesn't invoice or bill the annual fees; you do that from your accounting system.
How do we re-engage our fund clients each year?
Give each engagement an expiry date of 30 June. The Expiring Soon filter lists them in May; update the fund template with next year's fees and bulk send a personalised copy to each fund (Essentials and up, volume-based costs), or revise last year's engagement one fund at a time on Business. Nothing renews by itself.
Where do member details and tax ID numbers go?
Not in the engagement. Collect member details, tax ID numbers and identity documents through your practice's own secure process or portal, and say so in your privacy clause, as the sample does. You can also require a one-time passcode before signing or send the engagement through a password-protected link.
Does QuoteCloud file the fund's annual return?
No. QuoteCloud prepares, sends and collects signatures on your engagements and proposals. The fund's annual return is prepared and filed with your own tax and fund software, and QuoteCloud doesn't connect to the tax authority or any regulator's systems, or send anything to them for you.
Explore QuoteCloud for accounting
Every page of the accounting microsite, from the first proposal to next year's engagement letter.
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Engagement letters & terms of engagementScope, responsibilities, fees, limitation and privacy, from your template, signed by every director or trustee.Explore
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Annual re-engagementExpiry dates, the Expiring Soon filter and next year's letters sent in bulk and tracked until signed.Explore
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Client onboarding & information requestsInformation requests with a Forms block and checklist, every director signing and an onboarding fee on signing.Explore
- Fixed-fee packages & pricingGood, better, best packages, add-ons the client ticks and monthly fees set out in the agreement.
- Tax, bookkeeping & payrollTax returns, sales tax and VAT, financial statements, bookkeeping and payroll, quoted as clear fixed fees.
- Advisory & virtual CFOForecasts, budgets, business plans and a monthly CFO retainer, with discounts approved by a partner first.
- Structures, sales & successionCompany, trust and partnership set-ups, restructures, valuations, business sales and succession plans.
- Government grant engagementsScope and price grant application work: fixed or success-fee options, a timetable and a signed engagement.
- Grant application documentsInformation requests, budget schedules, milestones, risk and signed declarations, exported as a PDF for the funder's portal.
- R&D tax credits and incentivesRegistration and claim engagements with clear limits, and activity descriptions the client's team confirms.
- Xero, QuickBooks & practice integrationsSigned engagements to Xero or QuickBooks Online through Zapier, and practice tools through Zapier, Make or the API.
- Accounting templatesReal QuoteCloud templates for engagement letters, accounting proposals, bookkeeping, audit, grants and budgets.
- QuoteCloud implementation for practicesYour services price book, locked engagement terms, a template per service line, approvals and training.
- FAQAnswers to the questions accounting firms, bookkeepers and grant consultants ask most.
Every fund engaged before the year begins
Free for 14 days. No credit card required.