Short course registrations, signed and paid in one link
Participant details in a form inside the document, seats the client can change, and the course fee paid on signing.
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With QuoteCloud a short-course provider sends one registration document: the course details, a Forms block for each participant's details, the seats as a quantity the client can change, optional add-ons, and the fee paid in full on signing through Stripe or PayPal. The Forms block is on the Business plan.
A fictional course registration from Tallowood Learning Co. for Business writing essentials on Tuesday 17 November: the participant details for Jordan Pike and Amira Saleh filled in a Forms block, two seats at $495 and follow-up coaching, $1,353.00 including tax, signed and paid in full.
Details, seats and payment in one registration
A company booker registers two staff on a one-day course. The participants' details go in a Forms block inside the registration, the seats are a quantity the booker can change, and follow-up coaching is an option with its own seats.
They sign and pay the full fee in the same visit. Your team has the names, dietary and access needs and the payment together in one signed document.
- Forms block for participant details
- Seats on each line the booker can change
- Paid in full on signing
Forms block: Business. Price tables and payments: Essentials and up
Online forms with eSignature
Course registration
Business writing essentials · Tue 17 Nov
A one-day public course in our Riverside training room: plain-English emails, reports and proposals, with your own drafts reworked on the day.
- Purchase order
- SL-7714
- Course date
- Tue 17 Nov 2026
- Venue
- Tallowood training room, Riverside
Data items, filled in when the document is created
Participant details
Forms block · BusinessForms block · completed by Jordan
- Participant 1
- Jordan Pike · Operations coordinator
- Participant 2
- Amira Saleh · Customer service lead
- Dietary needs
- Participant 2: gluten free
- Access needs
- None
- How did you hear about us?
- A colleagueSearchLinkedInOther
Participant details stay in this signed document.
Registration
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Course | $990 | ||
Business writing essentialsPer participant · materials and lunch included
|
seats | $495 | $990.00 |
| Add-on Tick to add | |||
| seats | $120 | $240.00 | |
Quantity editing is on for the lines with − and +: the client changes each one.
- Subtotal
- $1,230.00
- Tax (10%)
- $123.00
- Total
- $1,353.00
- Paid in full on signing (100%)
- $1,353.00
Register, sign and pay
Jordan Pike · Operations coordinator
Signed online · Tue 27 Oct, 9:12 am
Paid in full on signing (100%)
$1,353.00
Paid via StripePay with card or PayPal
Certificate of authenticity and audit trail attached
From enquiry to a paid registration
How a short-course provider sets up registration documents in QuoteCloud.
Build the template
A cover, the course details, a Forms block and a price table with seats per line.
Create per course
Duplicate it for each date, filling the date, venue and PO as data items.
Send the link
Email the registration to the booker, or send it to a list with bulk send.
They complete it
The booker sets the seats, fills the participants' details and ticks add-ons.
Sign & pay
They sign and pay the fee through Stripe or PayPal; you see it in the activity log.
What to ask in the registration form
Fields that make the day run smoothly. Keep identity numbers out of the document.
Participant names and roles
One field per participant, or a long-answer field for a group.
Dietary needs
A choice field with an 'Other' option.
Access needs
A free-text field, so people describe what helps.
Purchase order
A data item your team fills in, or a field the booker completes.
Identifiers
Collect any student or government identifiers through your own secure process, not in the document.
How they heard about you
A choice field your marketing team will thank you for.
Take your next registration in QuoteCloud
Free for 14 days, no credit card required. We'll convert your registration form for you during the trial.
Registrations on to your course register
QuoteCloud's Zapier trigger Form Submitted on Document fires when a booker completes the form. Add a row to your course register in Google Sheets, or create an enrolment in your LMS where it has a Zapier connector or an API.
Other triggers include Recipient Signed Document and Document Payment Event, so you can wait for the payment instead.
- Real QuoteCloud Zapier triggers
- Google Sheets, your LMS or CRM: your choice
- Through Zapier, Make or the API
Zapier, Make and the API: Essentials and up
LMS, CRM & accounting integrationsWhen a registration form is submitted
- QC Trigger · QuoteCloudForm Submitted on DocumentTL-R-3051 · Business writing essentials
- GS Action · Google SheetsCreate spreadsheet rowCourse register: date, names, dietary and access needs
- LM Action · Your LMSCreate enrolmentOnly where your LMS has a Zapier connector or an API
Illustrative zap. QuoteCloud's Zapier trigger is real; what happens next is your own setup.
Short course registration questions, answered
Can a course registration form take payment?
Yes. A registration in QuoteCloud can hold a Forms block for participant details, a price table and a signature, and the booker pays in full or a deposit through Stripe or PayPal straight after signing. The Forms block is on the Business plan; payments start on Essentials.
Can one booker register several participants?
Yes. Put the course on a price-table line with seats as the quantity and switch on quantity editing, so the booker sets the number of seats. Add a field per participant, or one long-answer field, in the Forms block.
Where do the participants' details end up?
In the signed document, with the answers kept beside the signature. To copy them to a spreadsheet, CRM or LMS, use the Zapier trigger Form Submitted on Document, or Make or the API, from the Essentials plan.
Should we collect identification numbers in the form?
No. Keep student identifiers and government numbers out of the document and collect them through your own secure process. QuoteCloud isn't a student records system.
Can we publish a course calendar with live seat numbers?
QuoteCloud doesn't run a public course calendar, seat inventory or waitlist. Each registration is a document you send, often from a template per course date.
Is QuoteCloud suitable for accredited courses?
QuoteCloud sends your registrations and collects details, signatures and payments. It doesn't manage accreditation or compliance reporting, so those stay in your own systems.
More for education and training providers
Every page of the QuoteCloud education microsite.
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Corporate training proposalsLearning outcomes, program modules, in-person, virtual or blended delivery and a schedule, priced per participant in one proposal.Explore
-
Deposits, purchase orders & paymentA deposit or the full fee paid by card or PayPal on signing, and the client's purchase-order number in the document.Explore
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Term offers sent in bulkNext term's offer, personalised for each family or client and bulk-sent from one template, then tracked as each one is opened and accepted.Explore
- Per-seat & cohort pricingSeats as the quantity the client can change, a per-cohort fee, materials and catering add-ons, all from your own course catalogue.
- Workshop & keynote proposalsKeynote, keynote and workshop, or a half-day program as one choice, with travel, materials and a booking deposit.
- School licence quotes for edtechStudent and teacher seats priced per year, a licence term with an expiry date, and next year's re-quote ready before it lapses.
- International student agent agreementsA study plan with the provider's own fee estimate, your service fee as a clear choice, and a service agreement the student and a parent sign.
- Tutoring & coaching term packagesSessions per week as packages, the term's fees shown as repeating charges in the agreement, and a parent's signature.
- Excursion & camp quotes with consentPer-student pricing for the school, a consent form for parents inside the document, and several people signing.
- LMS, CRM & accounting integrationsSigned proposals and registrations to your LMS, CRM or accounts through Zapier, Make or the QuoteCloud API.
- Education & training templatesReal QuoteCloud templates for training course proposals, training services agreements, registration forms and licence proposals.
- QuoteCloud implementation for education providersYour course catalogue loaded, proposal and registration templates converted, payments connected and the team trained.
- FAQAnswers to the questions training providers, tutors, camp providers, edtech teams and student agents ask most.
Registrations that arrive complete and paid
Free for 14 days. No credit card required.