Recruitment templates for proposals, terms and rate cards
Start from a real QuoteCloud template, then add your fee bands, guarantee and rate card.
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QuoteCloud's library has eight templates an agency can start from: two recruitment proposals, a human resources proposal, an HR services proposal, a consulting agreement, a corporate quote, a temporary employment contract and a job offer letter. There's no terms of business or rate card template, so agencies build their own, or send theirs to be converted during the trial.
A sample placement fee table from a fictional agency's own terms of business, Ashby Lane Recruitment for Harbourline Logistics: four salary bands from 15% under $100,000 to 22% from $200,000, with contingent, exclusive and retained options.
Eight real templates to start from
From QuoteCloud's human resources and consulting categories. Each opens in the editor, ready for your branding, fee bands and terms.
- Proposal template Recruitment Proposal Company overview, recruitment objectives, services from job profiling to onboarding, pricing and terms. View template
- Proposal template Recruitment Proposal #2 Services, process, pricing and terms for an agency pitching a client. View template
- Proposal template Human Resources Proposal Staffing, recruitment and employee management services for HR consultants and agencies. View template
- Proposal template HR Services Proposal Show your expertise in a client's human resources needs. View template
- Agreement template Consulting Agreement A plain consulting agreement to adapt into your terms of business. View template
- Quote template Precision Corporate Sales Quote A structured corporate quote for services, pricing and terms: a clean base for a rate card. View template
- Contract template Temporary Employment Contract Duration, pay, conduct, termination and confidentiality for a fixed-term engagement. View template
- Letter template Simple Job Offer Letter Offer terms for a role, for an employer to sign and send. View template
Terms of business: the agency builds its own
The library has no terms of business template, so each agency builds its own. The Consulting Agreement is a sound base: parties, scope, fees, term and signatures are already in it.
Swap its fee clause for your fee scale by salary band, add your guarantee and exclusivity options, set the term to the financial year and save it as your agency's terms template.
- Fee bands as a table block
- Guarantee and rebate scale as a locked company block (Business)
- An expiry date for the annual review
- Finance and procurement both sign
Terms of business
Permanent recruitment terms of business
The fees, guarantee and terms that apply to every permanent role Harbourline Logistics asks Ashby Lane to fill between 1 July 2026 and 30 June 2027, agreed once and signed online by finance and procurement.
Our guarantee Choose one per role
Free replacement3 months
If your new hire leaves within 3 months of starting, we recruit a replacement at no further fee, once.
Sliding rebate12 weeks
If your new hire leaves within 12 weeks, we credit part of the fee on this scale.
- Weeks 1–475% credited
- Weeks 5–850% credited
- Weeks 9–1225% credited
Applies when
- Fees paid within terms
- The hire leaves for reasons other than redundancy or restructure
- You tell us within 7 days of the last day worked
Rate cards: a corporate quote, turned into rates
There's no rate card template either. The Precision Corporate Sales Quote gives you a clean structure for services, pricing and terms: replace the services with roles and shifts, and the prices with hourly charge rates.
Keep the pay rate and on-costs in a Cost column so your margin stays with your team, add your rate card terms, and give it an expiry date.
- One row per role and shift
- Cost and margin hidden from the client
- Timesheet and temp-to-permanent terms
Charge rates Per hour, ex tax
| Role | Charge rate |
|---|---|
| Registered nurseDay shift, Mon–Fri | $78.83/hr |
| Registered nurseNight shift | $90.72/hr |
| Enrolled nurseDay shift, Mon–Fri | $64.58/hr |
| Assistant in nursingAny shift | $53.72/hr |
| Personal care workerCare homes | $51.32/hr |
Weekend and public holiday shifts are charged at the rates in Schedule 2. Timesheets are approved weekly and invoiced weekly by Ashby Lane.
Rate card terms
- BookingsShifts are booked through the Ashby Lane healthcare desk; confirmations are sent for each booking.
- TimesheetsWestvale approves timesheets weekly. Ashby Lane invoices approved hours weekly at these charge rates.
- Temp to permanentIf Westvale employs a temp directly within 6 months, a conversion fee of 8% of base salary applies.
- ExpiryThese rates apply until 30 June 2027. We'll send updated rates for review before then.
Which template for which job
The closest starting point for each document an agency sends, and what to change.
A client pitch
Start from Recruitment Proposal or Recruitment Proposal #2, and keep it candidate-free.
Terms of business
Adapt the Consulting Agreement and add your fee bands: the library has no terms of business template.
A temp or contract rate card
Adapt the Precision Corporate Sales Quote: the library has no rate card template.
HR and outsourced services
The Human Resources Proposal or HR Services Proposal, for agencies that also sell HR services.
A labour hire worker's contract
The Temporary Employment Contract is employer to worker: for labour hire where your agency employs the temp, not for client terms.
A job offer
The Simple Job Offer Letter is an employer's offer to a worker, useful when your agency is the employer, never as client terms.
Send us your terms. We'll convert one template.
Free for 14 days, no credit card required. One template conversion is free during the trial on Essentials, Business and Enterprise.
Template conversion
Your own terms, converted during the trial
Most agencies already have terms they trust. Send yours in during the trial and QuoteCloud converts one into a template, ready for your fee bands, guarantee and an expiry date.
Template services from QuoteCloudFrom template to your agency's terms
How an agency turns a starting template into its own terms of business.
Pick the closest template
The Consulting Agreement for terms, or send your own terms to be converted during the trial.
Add your branding
Logo, colours and fonts, so every desk's documents look like the agency's.
Add your fee scale
Fee bands by salary, exclusivity options and when fees are invoiced, as a table block.
Lock what mustn't change
Save the fee scale and guarantee as locked company blocks (Business plan).
Set the expiry and save
Give the terms a financial-year expiry date and save it as a template every consultant uses.
Template questions
Is there a recruitment terms of business template in QuoteCloud?
No. The template library has no terms of business or rate card template, so agencies build their own. Adapt the Consulting Agreement template with your fee bands and guarantee, or send us your current terms: one template conversion is free during the trial on Essentials, Business and Enterprise.
Which QuoteCloud templates suit a recruitment agency?
Recruitment Proposal and Recruitment Proposal #2 for client pitches, the Human Resources and HR Services proposals for HR services, the Consulting Agreement as a base for terms of business, the Precision Corporate Sales Quote as a base for rate cards, and the Temporary Employment Contract and Simple Job Offer Letter for labour hire paperwork.
Can I use the Temporary Employment Contract as client terms?
No. The Temporary Employment Contract and the Simple Job Offer Letter are written between an employer and a worker. They suit labour hire, where your agency employs the temp, but they aren't terms between your agency and a client. Use your own terms of business for that.
Can QuoteCloud convert our existing terms of business?
Yes. One existing template is converted free during the trial on Essentials, Business and Enterprise; more conversions are a paid add-on, per template. Send your current terms, retained proposal or rate card and it comes back as a QuoteCloud template you can edit.
Can each desk have its own version of a template?
Yes. Copy the agency template for each desk and change the units, rates and wording, while shared blocks such as your profile and guarantee come from the company content library. Custom roles and teams decide who uses and edits each template.
More for recruitment agencies
Every page of the QuoteCloud recruitment microsite.
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Terms of business & fee tiersFee percentages by salary band, exclusivity options and your guarantee in one set of terms the client signs online.Explore
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Candidate-free client proposalsWin the role or the account with your process, market view and fees, without a single CV in the document.Explore
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QuoteCloud implementation for agenciesYour terms converted, fee bands and rate cards set up, signers, approvals, integrations and your consultants trained.Explore
- Retained & executive search proposalsEngagement, shortlist and placement fees set out as stages, with only the engagement fee paid on signing.
- RPO & volume hiring proposalsSet-up fee, monthly programme management and a per-hire fee in one programme proposal with a rollout plan.
- Specialist desks: IT, healthcare & tradesOne agency, several desks: each with its own templates, rate cards and wording, all from one content library.
- Temp & contract rate cardsPay rate plus on-costs plus margin gives the charge rate. The client sees the charge rate, your team sees the rest.
- Replacement guarantees & rebatesFree replacement or a sliding rebate scale, written once, locked, and offered as a choice the client signs.
- Multiple signers & fee-discount approvalsThe hiring manager and procurement both sign, and fee discounts over your limit wait for a director first.
- Annual terms review & bulk sendEvery client's terms carry an expiry date, and next year's terms go to the whole client list in one bulk send.
- ATS, CRM & accounting integrationsSigned terms and won roles reach your ATS, CRM and accounts through Zapier, Make or the API, or native on Business.
- FAQAnswers to the questions recruitment agencies and search firms ask most.
Start from a template, send it today
Free for 14 days. No credit card required.