Conveyancing costs agreements both buyers sign
A fixed fee from contract review to settlement, searches and certificates at cost, and each buyer signing from their own phone.
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QuoteCloud conveyancing agreements show the fixed fee and optional work in a price table, with searches, certificates and settlement fees as disbursements at cost. Each buyer signs online after an optional one-time passcode, and a payment on signing can be taken. An agent referral can create the agreement through Zapier or the API.
A sample conveyancing costs agreement from a fictional firm for Mia and Lachlan Brennan's house purchase: a fixed fee of $1,650, an owners' association records review, and searches, certificates and the settlement fee at cost, a total of $2,719.10. In front, two phones, one per buyer: each shows passcode verified and a drawn signature, Mia signed at 7:12 pm and Lachlan at 7:31 pm, then a $440 payment on signing paid via Stripe.
Purchase, sale or off the plan, one fixed-fee format
Three conveyancing templates from a fictional firm. Tick an optional line and the totals follow.
2. Our costs Fixed fee, plus disbursements at cost
| Item | Basis | Amount |
|---|---|---|
| Professional fees | ||
Conveyancing purchase packageContract review to settlement
|
Fixed | $1,650.00 |
| Fixed | $330.00 | |
| Fixed | $220.00 | |
| Disbursements At cost, as incurred | ||
Title, plan and council searchesEstimate
|
At cost | $312.60 |
Water and rates certificates
|
At cost | $96.00 |
Electronic settlement fee
|
At cost | $132.50 |
- Professional fees
- $1,980.00
- Tax on fees (10%)
- $198.00
- Disbursements, at cost
- $541.10
- Total
- $2,719.10
- Estimated range
- $2,719 to $2,719
- Payment on signing
- $440.00
4. Accept and sign 2 of 2 signed
- Mia BrennanBuyer Passcode verified Signed · 4 Nov, 7:12 pm
- Lachlan BrennanBuyer Passcode verified Signed · 4 Nov, 7:31 pm
Certificate of authenticity and audit trail attached
A first home, two buyers
The purchase package, an owners' association records review the buyers ticked and three disbursements at cost. Both buyers sign after a passcode and pay $440 on signing. Payments go to the Stripe or PayPal account your firm connects. QuoteCloud does not operate a trust account; check your own trust-money rules before taking payments for future costs.
- Owners' association records review and first-home relief work as options
- Searches and settlement fee at cost
- Payment on signing via Stripe
Our costs Fixed fee, plus disbursements at cost
| Item | Basis | Amount |
|---|---|---|
| Professional fees | ||
Conveyancing sale packageContract for sale to settlement
|
Fixed | $1,320.00 |
| Fixed | $220.00 | |
| Disbursements At cost, as incurred | ||
Certificates and searches for the contractEstimate
|
At cost | $318.60 |
Electronic settlement fee
|
At cost | $132.50 |
- Professional fees
- $1,540.00
- Tax on fees (10%)
- $154.00
- Disbursements, at cost
- $451.10
- Total
- $2,145.10
- Estimated range
- $2,145 to $2,145
Accept and sign 2 of 2 signed
- Hugh LarkinSeller Passcode verified Signed · 2 Nov, 7:48 pm
- Imogen LarkinSeller Passcode verified Signed · 3 Nov, 7:02 am
Certificate of authenticity and audit trail attached
A sale, signed by both sellers
The sale package with mortgage discharge arrangements ticked, and the certificates for the contract at cost. This template takes no payment on signing: that's the firm's choice.
- A separate template for sales
- Both sellers sign in their own browsers
- Payment on signing switched off
Our costs Fixed fee, plus disbursements at cost
| Item | Basis | Amount |
|---|---|---|
| Professional fees | ||
Off-the-plan purchase packageContract, plan and by-laws review to settlement
|
Fixed | $1,980.00 |
| Fixed | $330.00 | |
| Disbursements At cost, as incurred | ||
Title and plan searchesAt settlement
|
At cost | $73.30 |
Electronic settlement fee
|
At cost | $132.50 |
- Professional fees
- $1,980.00
- Tax on fees (10%)
- $198.00
- Disbursements, at cost
- $205.80
- Total
- $2,383.80
- Estimated range
- $2,383 to $2,383
- Payment on signing
- $550.00
Accept and sign 1 of 1 signed
- Aaron MistryBuyer Passcode verified Signed · 9 Nov, 12:15 pm
Certificate of authenticity and audit trail attached
An apartment that isn't built yet
The plan and by-laws review in the fixed fee, a letter on changes to the plan as an option, and $550 paid on signing through PayPal.
- Plan and by-laws review included
- Optional work for later changes
- Payment on signing via PayPal
Where the costs agreement sits in a purchase
A sample purchase from referral to settlement, and which part of QuoteCloud the firm uses at each step. The steps and timing are the firm's own.
-
Day 0
Referral in
The agent's referral form sends the buyers' details, and the costs agreement is created from the purchase template.
Zapier or the API -
Day 0
Sent the same day
Priya checks the agreement and sends it. Lachlan asks about a delayed settlement in a comment.
Comments -
Day 1
Both buyers sign
Each buyer enters the emailed passcode and signs on their phone; the payment on signing is made by card.
eSignature & passcode -
Before exchange
Contract reviewed
The firm reviews the contract and advises the buyers, as set out in the signed scope.
Your own work -
Settlement
Keys released
The firm settles and tells the buyers. Any later bill comes from the firm's own accounts.
Your own process
Our drawing of a firm's process: QuoteCloud's part is the costs agreement, the signatures and the payment on signing. Exchange, settlement and any local steps happen in your own systems and under your own rules.
An agent referral becomes a costs agreement
When a referral form or your CRM has the buyers' details, Zapier, Make or the QuoteCloud API can create the costs agreement from your purchase template: buyer names and emails into data items, the package and the search estimate as price-table rows.
The template still supplies the wording and the optional lines; the automation doesn't tick options or choose blocks. A conveyancer checks it and sends it, or your automation sends it for you.
- Create from a template, fill data items, add price rows
- Zapier triggers when a document is signed or paid
- API and Zapier documents carry a small per-document fee
Zapier, Make and API: Essentials and up
Document automation with the API, Zapier and MakeAgent referral formSent through Zapier · LG-2417 created
- Template
- Conveyancing: purchase
Data items filled
- BuyersMia & Lachlan Brennan
- Signer emailsmia.brennan@example.com, lachlan.brennan@example.com
- Property14 Linden Street, Elmsford (sample)
- Referred byHarbourline Realty (fictional)
- SettlementIn about six weeks
Price-table rows added
| Label | Qty | Price |
|---|---|---|
| Conveyancing purchase package | 1 | $1,650.00 |
| Title, plan and council searches | 1 | $312.60 |
Sent at creation: the template, the data items and the price-table rows. The owners' association records review stays an optional line in the template for the buyers to tick.
Same-day costs agreements for every purchase
Free for 14 days, no credit card. We convert your conveyancing costs agreement into a template during the trial.
Conveyancing
Signed before the contract is, every time
A costs agreement both buyers can sign from their phones the evening it arrives, so the fee is agreed before the work on the contract begins.
Signing, passcodes & multiple partiesConveyancing costs agreement questions, answered
Can both buyers sign the conveyancing costs agreement?
Yes. A document can have several signers, each with their own signature block. Each buyer gets their own email link and signs in their own browser, on a phone or computer, with no account to create. eSignatures are on every plan, and the signed document carries a certificate of authenticity and an audit trail.
Are searches and settlement fees shown separately?
Yes. Searches, certificates and the settlement fee sit in their own group as disbursements at cost, apart from your fixed fee and the tax on it. Optional work, such as an owners' association records review, is a line the buyers tick themselves.
Can we take money when the buyers sign?
Yes, from the Essentials plan: a percentage or a fixed amount, paid by card through Stripe or PayPal after signing. Payments go to the Stripe or PayPal account your firm connects. QuoteCloud does not operate a trust account; check your own trust-money rules before taking payments for future costs.
Can an agent referral create the costs agreement?
Yes. Through Zapier, Make or the QuoteCloud API, a referral form or CRM can create the agreement from your template, fill data items such as the buyers' names and add price-table rows. Optional lines stay in the template for the buyers. API and Zapier documents carry a per-document fee.
Does QuoteCloud connect to settlement platforms?
No. QuoteCloud handles the costs agreement, the signatures and any payment on signing. Settlement, trust money and the steps your local rules require happen in your own systems. Signed documents can be passed on through Zapier, Make or the API where those systems have a connector.
What if the buyers don't sign before the offer lapses?
Set an expiry date on the agreement. The Expiring Soon filter shows agreements about to lapse so your team can follow them up. QuoteCloud does not send reminders by itself.
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- Matter intake formsThe client's details, other parties and key dates collected inside the document, ready for your conflict check.
- Engagement letters & matter scopeWhat's included, what isn't and the assumptions behind the estimate, from your firm's own approved wording.
- Staged litigation estimatesEach stage estimated as a range, counsel and expert fees as disbursements, revised before the next stage starts.
- Signing, passcodes & multiple partiesClients, both spouses or a guarantor sign online, each after a one-time passcode, with a certificate and audit trail.
- Payments on signingA set amount or the whole fixed fee paid when the client signs, through Stripe or PayPal into the account your firm connects.
- Scope changes & revised estimatesWhen the matter changes, send a revised agreement or a new estimate and keep each signed version on record.
- Legal templatesReal QuoteCloud agreement templates, and how your firm's own precedents become QuoteCloud templates.
- QuoteCloud implementation for law firmsPrecedents converted, standard terms locked, fee items in the library, partner approvals and training.
- FAQAnswers to the questions law firms ask most about costs agreements, signing and payments.
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