Legal eSignatures for every party
Clients, both spouses, a director or a guarantor sign the same agreement in their own browsers or in person, with a certificate of authenticity and an audit trail.
- 5/5 on G2
- 4.2 on Capterra
- Building QuoteCloud since 2013
QuoteCloud eSignatures are legally binding, eIDAS compliant and on every plan. Each signer has their own signature block and signs from one link without an account, or in person on your device. You can ask signers to enter a one-time passcode sent to their email first. It is not an identity check. Initials and date fields work on uploaded PDFs.
A tablet in a fictional firm's office showing Graham and Ruth Pender's wills and powers of attorney agreement in the signing view. Ruth Pender signs in person on the firm's device and the button turns to Signed. Two notes beside it: a one-time passcode sent by email is optional for signers who are elsewhere, and every signed document carries a certificate of authenticity and an audit trail.
One agreement, everyone who has to sign it
Three matters from the same fictional firm, each with a different set of parties. Every signer gets their own signature block and their own link.
4. Accept and sign 2 of 2 signed
- Mia BrennanBuyer Passcode verified Signed · 4 Nov, 7:12 pm
- Lachlan BrennanBuyer Passcode verified Signed · 4 Nov, 7:31 pm
Certificate of authenticity and audit trail attached
Two buyers, two browsers, one agreement
Mia and Lachlan Brennan each open the same costs agreement from their own email, enter the passcode sent to that address and sign. Neither needs a QuoteCloud account, and the agreement shows 2 of 2 signed only when both have.
- A signature block for each buyer
- Optional passcode sent to each email
- Payment on signing through Stripe
Accept and sign 1 of 2 signed
- Jacob HartleyClient Passcode verified Signed · 28 Oct, 9:04 am
- Ellen HartleyGuarantor of costs Passcode to e•••@example.com Awaiting signature
Certificate of authenticity and audit trail attached
The client signs today, the guarantor tonight
Jacob Hartley has signed his stage 1 costs agreement. His mother, Ellen, is guarantor of costs: she has opened it and the agreement waits for her signature. You see who has signed and who hasn't, without a phone call.
- Each party signs in their own time
- Signed and awaiting signature, per person
- No QuoteCloud account needed to sign
Accept and sign 2 of 2 signed
- Graham PenderClient Passcode verified Signed · 21 Oct, 2:31 pm
- Ruth PenderClient Passcode verified Signed · 21 Oct, 2:40 pm
Certificate of authenticity and audit trail attached
A couple's fixed fee, signed and paid
Graham and Ruth Pender both sign their wills and powers of attorney package, and the fixed fee is paid in full straight after through PayPal. Payments go to the Stripe or PayPal account your firm connects. QuoteCloud does not operate a trust account; check your own trust-money rules.
- Both spouses sign the same document
- Full payment on signing
- Certificate of authenticity attached
Payments: Essentials and up
Fixed-fee legal packagesInitials and dates on your own disclosure PDF
Many firms keep their costs disclosure statement as a PDF they don't want to retype. Upload it as it is and place initials and date fields on the page, so each party initials it as they read.
Initials, text and date fields work on uploaded PDFs. Agreements built from QuoteCloud content blocks use signature blocks instead, placed wherever you need a signature.
- Your document, unchanged
- An initials field for each party
- Date fields filled as they sign
Uploaded PDF TM-costs-disclosure.pdf
Costs disclosure statementPage 2 of 3
1. Your right to negotiate this agreement
2. Your right to receive an itemised bill
3. Your right to seek a review of our costs
4. Interest on unpaid costs
- InitialsMB
- InitialsLB
- Date04/11/2026
Your firm's own disclosure document, uploaded as a PDF with initials and date fields placed on it.
What the passcode is, and what it isn't
One-time passcode verification is optional. Here is exactly what it adds to a signature, so your firm can decide where it fits beside your own checks.
What it is
Before a signer can sign, QuoteCloud emails them a one-time passcode and asks them to enter it. It shows the person signing had access to the email address you sent the agreement to.
What it isn't
It is not a verification of identity, a VOI or a KYC check. Nobody's ID is looked at. Where your rules require you to verify a client's identity, do it through your usual process.
Signing in the room
When a client signs in person on your device, after a meeting or at a signing appointment, you can see who is signing. The passcode matters most for parties you never meet.
Witnessing and formal documents
Whether a document can be signed electronically, or needs a witness, depends on the law that applies to it. QuoteCloud gives no legal advice, so check before you send one for eSignature.
Send your next costs agreement for signing
eSignatures are included on every plan, including Free. Start a 14-day trial of Essentials or Business, with no credit card.
From draft to every party signed
How a firm sends one agreement to several parties in QuoteCloud.
Add the signers
Name each party (client, spouse, director, guarantor) and give each one their own signature block in the agreement.
Turn on the passcode
Ask signers to enter a one-time passcode sent to their email before they sign. It's optional.
Send one link each
Each party gets the agreement by email and opens it in any browser, with no account to create.
Each party signs
Draw, type or upload a signature. Clients in the office can sign on your device instead.
Keep the record
The signed agreement carries a certificate of authenticity and an audit trail.
The signed record
A record of who signed, and when
Both buyers entered their passcode and signed, the payment on signing received and the certificate attached: one place to look when anyone asks how the agreement was accepted.
About QuoteCloud eSignatures4. Accept and sign 2 of 2 signed
- Mia BrennanBuyer Passcode verified Signed · 4 Nov, 7:12 pm
- Lachlan BrennanBuyer Passcode verified Signed · 4 Nov, 7:31 pm
Certificate of authenticity and audit trail attached
Signing questions from law firms
Are QuoteCloud eSignatures legally binding for law firms?
QuoteCloud eSignatures are legally binding and eIDAS compliant, use 256-bit encryption and are included on every plan, including Free. Each signed document carries a certificate of authenticity and an audit trail. Whether a particular document can be signed electronically, or needs a witness, depends on the law that applies to it, so check that before you send it.
Is the one-time passcode an identity check?
No. When you turn it on, each signer is sent a one-time passcode by email and must enter it before they sign. That shows the person had access to that email address. It is not a verification of identity, VOI or KYC check, so run your usual identity checks where your rules require them.
Can several parties sign the same costs agreement?
Yes. Add each party as a signer and give them their own signature block. Each opens the agreement from their own email and signs in any browser without an account, and you can see who has signed and who is still to sign. QuoteCloud does not set a signing order between them.
Can a client sign in person at our office?
Yes. A client can sign on your own device, such as a tablet at a signing appointment or after a meeting. The signature is recorded with the same certificate of authenticity and audit trail as an online signature, and you can still ask parties who are elsewhere to sign from their own email.
Can each party initial every page?
Electronic initials, text and date fields can be placed on PDFs you upload, such as a costs disclosure statement you keep as a PDF. Agreements built from QuoteCloud content blocks use signature blocks, which you can place wherever a signature is needed.
Is the passcode sent by SMS?
QuoteCloud's optional one-time passcode is sent to the signer's email address, the same address the agreement was sent to. Check the email address you hold for each party before you send, because the passcode goes there. Turn it on for parties you won't meet in person.
More for law firms
Every page of the QuoteCloud legal microsite.
-
Costs disclosure & costs agreementsFixed fees, estimates, hourly rates and disbursements set out clearly, then signed by every party online.Explore
-
Engagement letters & matter scopeWhat's included, what isn't and the assumptions behind the estimate, from your firm's own approved wording.Explore
-
Fixed-fee legal packagesWill and power of attorney bundles, employment advice and visa packages, chosen and signed in one document.Explore
- Matter intake formsThe client's details, other parties and key dates collected inside the document, ready for your conflict check.
- Conveyancing & property costs agreementsA fixed conveyancing fee, searches and settlement costs as their own lines, signed by both buyers.
- Staged litigation estimatesEach stage estimated as a range, counsel and expert fees as disbursements, revised before the next stage starts.
- Payments on signingA set amount or the whole fixed fee paid when the client signs, through Stripe or PayPal into the account your firm connects.
- Scope changes & revised estimatesWhen the matter changes, send a revised agreement or a new estimate and keep each signed version on record.
- Practice management, CRM & accounting integrationsSigned engagements to your practice-management system through Zapier or the API, and to Xero or QuickBooks.
- Legal templatesReal QuoteCloud agreement templates, and how your firm's own precedents become QuoteCloud templates.
- QuoteCloud implementation for law firmsPrecedents converted, standard terms locked, fee items in the library, partner approvals and training.
- FAQAnswers to the questions law firms ask most about costs agreements, signing and payments.
Every party signed, nothing printed
Free for 14 days. No credit card required.