Event sponsorship packages sent to every local business
Bookmark, Chapter or Headline as a single choice, add-ons they tick, bulk-sent to your supporters' list and paid on signing.
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Fundraising and events teams use QuoteCloud to send event sponsorship packages for galas, fun runs and festivals: packages as a single choice, add-ons as optional rows, one template bulk-sent as a personalised copy to each local business (Essentials and up, volume-based costs), and the full amount paid through Stripe or PayPal when each sponsor signs.
The Big Book Breakfast 2027 sponsorship from Paperbark Reading Trust (fictional), bulk-sent to six local businesses, drawn as a marquee with a string of bunting: one flag per business. Three flags are filled in for the sponsors who accepted (Saltgrass Bakery, Chapter; Kestrel Pharmacy, Bookmark; Marlowe & Finch Accountants, Headline plus the reading tent), two are half-lit for the businesses who opened it (Tidemark Physio and Pelican Bay Dental, who left a comment) and one is an outline for Greenfold Hardware, sent. Counts: 6 sent, 5 opened, 3 accepted.
One approach for every event on your calendar
A breakfast, a fun run and a festival each have their own template, packages and payment, built the same way.
Event sponsorship
Big Book Breakfast 2027 sponsorship
A breakfast for 400 families on Sunday 16 May 2027, with a reading tent, author talks and a book swap. Choose how you'd like to be part of it.
Choose your sponsorship
The Big Book Breakfast
Bookmark, Chapter or Headline for a breakfast of 400 families, paid in full by PayPal or card when the sponsor signs. One template, bulk-sent to every local business on the list.
- Three packages as a single choice
- An extra table or the reading tent as add-ons
- Paid in full on signing
Payments and bulk send: Essentials and up
Event sponsorship
Paperbark Fun Run 2027 sponsorship
A 5 km fun run and a 1 km kids' dash around Pelican Bay on Sunday 11 April 2027, with every entry funding a reading pack.
Choose your sponsorship
The Paperbark Fun Run
A kilometre marker, the drinks station or the start line, with a team of runners and logos on shirts as add-ons. The physio down the road signs and pays by card on the same page.
- Packages named after the course
- Free entries written into each package
- Paid in full through Stripe
Festival stall & sponsorship
Northern Book Festival 2027
Two days of author talks, a children's stage and a book market at Northgate Park on 4 and 5 September 2027.
Choose your place at the festival
The Northern Book Festival
A market stall, the children's stage or the whole festival, with power and extra space as add-ons. Here a 50% deposit is paid on signing; the balance is Paperbark's own invoice in August.
- Stall hire and sponsorship in one document
- A deposit as a percentage or a fixed amount
- The balance invoiced by you, shown as content
Each sponsor chooses, signs and pays in one go
Try it: choose a package and tick an add-on. The total and the amount paid on signing follow, the way they do for Nina at Saltgrass Bakery.
Because the full amount is paid when the sponsor signs, there's no invoice to raise and no transfer to match. The payment goes through PayPal or Stripe into Paperbark's own account, and the proposal is marked paid.
- Packages as a single choice, add-ons as optional rows
- Full payment, a percentage or a fixed amount on signing
- Signed and paid shown in the activity
Price tables and payments: Essentials and up
How payments on signing workChoose your sponsorship
Your sponsorship
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Sponsorship | |||
Chapter sponsorshipChange it above
|
1 ea | $4,000 | $4,000.00 |
| Add-ons Tick to add | |||
| 1 ea | $640 | $640.00 | |
| 1 ea | $1,200 | $1,200.00 | |
- Subtotal
- $4,000.00
- Tax (10%)
- $400.00
- Total
- $4,400.00
- Plus, monthly
- $0.00/mo
- Paid on signing (100%)
- $4,400.00
Accept, sign and pay
Nina Castellan · Owner, Saltgrass Bakery
Signed online · Wed 4 Nov, 8:15 am
Paid on signing (100%)
$4,400.00
Paid via PayPalPay with card or PayPal
Certificate of authenticity and audit trail attached
Offers that close before the program goes to print
Each sponsorship offer carries an expiry date, set to the day the program and banners go to the printer. The Expiring Soon filter lists the businesses who haven't signed yet.
Sam, the events coordinator, can see who has opened the offer, so a call goes to the pharmacy that's been reading it, not to everyone.
- An expiry date on every offer
- The Expiring Soon filter on your documents list
- Opened or not, per business
Expiry dates and tracking: Essentials and up
4 sponsorship offers close in the next 30 days
- Big Book Breakfast 2027 sponsorshipGreenfold Hardware · PRT-EV-0611-05 Expires 26 Febin 12 days Sent
- Big Book Breakfast 2027 sponsorshipTidemark Physio · PRT-EV-0611-03 Expires 26 Febin 12 days Opened
- Big Book Breakfast 2027 sponsorshipPelican Bay Dental · PRT-EV-0611-06 Expires 26 Febin 12 days Opened
- Paperbark Fun Run 2027 sponsorshipHarbourside Florist · PRT-EV-0702-04 Expires 12 Marin 26 days Sent
Send this season's sponsorship packages from QuoteCloud
Free for 14 days, no credit card required. We'll convert your sponsorship form into a template during the trial.
Bulk send
Sent to the whole list, one personal copy each
Six local businesses got their own copy of the Big Book Breakfast offer with their name on it. Three have chosen a package, signed and paid.
How bulk send works- Saltgrass Bakerynina@saltgrass.example.com AcceptedChapter
- Kestrel Pharmacyowner@kestrelpharmacy.example.com AcceptedBookmark
- Tidemark Physiohello@tidemark.example.com OpenedOpened on Tuesday
- Marlowe & Finch Accountantsoffice@marlowefinch.example.com AcceptedHeadline + tent
- Greenfold Hardwarestore@greenfold.example.com Sent
- Pelican Bay Dentalpractice@pelicanbay.example.com OpenedLeft a comment
- Sent
- 6
- Opened
- 5
- Accepted
- 3
From last year's form to this year's sponsors
How an events coordinator sets up event sponsorship in QuoteCloud.
Set the packages
Your packages as a single choice and add-ons as optional rows in a price table.
Set the payment
The full amount, a percentage or a fixed amount, paid on signing through Stripe or PayPal.
Add an expiry date
The day the program goes to print, so offers close in time.
Bulk send
One personalised copy to each business on your list (bulk send, Essentials and up).
Follow up
See who opened, who accepted and what each chose, then call the ones still deciding.
Event sponsorship questions, answered
Can we send the same sponsorship packages to many businesses?
Yes, with bulk send on the Essentials plan and up. Choose a template and a list of recipients, and each business gets its own personalised copy to choose, sign and pay. Bulk send has volume-based costs. You see who has been sent, opened and accepted each copy.
Can event sponsors pay when they sign?
Yes, from the Essentials plan. Set the full amount, a percentage or a fixed amount to be paid on signing through Stripe or PayPal, into your organisation's own account. If you take a deposit, the balance is your own invoice: QuoteCloud doesn't send payment reminders.
Is QuoteCloud a ticketing or event registration system?
No. QuoteCloud handles the sponsorship and stall agreements: packages, add-ons, signatures and the payment on signing. Tickets, registrations, seating and fundraising pages stay in the tools you already use.
Can sponsors add extras to a package?
Yes. Add extras such as an extra table, signage or logos on shirts as optional rows in the price table. The sponsor ticks what they want, and the total and the amount due on signing update before they sign.
How do we close offers before the program goes to print?
Give each offer an expiry date. The Expiring Soon filter lists the offers about to close, and tracking shows who has opened theirs, so you can follow up with the businesses who are still deciding.
More for not-for-profits
Every page of the QuoteCloud not-for-profit microsite.
-
Corporate sponsorship & partnership proposalsTiers the partner chooses between, add-on assets they tick, both signers sign and the first payment is made on signing.Explore
-
Grant applications & funding proposalsProject summary, budget schedule, milestones, outcomes and declarations, signed by your board and exported as a PDF for the funder.Explore
-
Membership renewalsAnnual fees as a price table, renewals bulk-sent each year, expiry dates you can filter on, and nothing that renews by itself.Explore
- Major-gift & bequest proposalsA personal proposal for a long-time supporter: ideas to talk over, no deadline and no pressure, with replies in the comments.
- Fee-for-service program quotes & service agreementsPrograms you deliver for schools, councils and companies, quoted and agreed in one document their signers sign.
- Volunteer & partner MOUsWho does what, partner details collected in the document and both organisations signing, with no payment involved.
- Board approvals & delegationsProposals over the value your board sets go to the CEO or the chair to approve before they're sent.
- Impact stories & case studies libraryApproved impact stories, program descriptions and case studies saved once and dropped into any proposal.
- CRM & integrations for not-for-profitsSigned partnerships to your CRM, finance system or spreadsheet through Zapier, Make or the QuoteCloud API.
- Not-for-profit templatesReal QuoteCloud templates for sponsorship, grant, fundraising, event sponsorship and membership documents.
- QuoteCloud implementation for not-for-profitsYour templates converted, impact stories in the library, approvals set to your delegations and the team trained.
- FAQAnswers to the questions charities, foundations, clubs and arts organisations ask most.
This year's sponsors, signed and paid
Free for 14 days. No credit card required.