Not-for-profit templates to start from
Sponsorship, grant, fundraising, event sponsorship, NGO, membership and partnership templates, ready for your colours and tiers.
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QuoteCloud's template library includes Sponsorship Proposal, Grant Proposal, Fundraising Proposal, Event Sponsorship Proposal, NGO Proposal, Financial Funding Proposal, Membership Agreement and Partnership Agreement templates. Open one, add your tiers, impact stories and terms, and save it as your own; during the trial QuoteCloud converts one of your existing templates for free.
Three sample documents from a fictional children's literacy charity, Paperbark Reading Trust, fanned out and taking turns at the front, each started from a template: the cover of a Reading Champions partnership proposal for Fernhollow Foods, the cover of a Books at Home grant application to a family foundation, and the cover of a 2027 membership renewal for Northgate Community Library.
Eight real templates for not-for-profit documents
Each one opens in QuoteCloud, ready for your logo, your tiers, your impact stories and your terms.
- Proposal template Sponsorship Proposal Sponsorship packages with your goals, audience reach and the benefits each sponsor receives. View template
- Proposal template Event Sponsorship Proposal Ask local businesses to sponsor your event, with the benefits and exposure each package brings. View template
- Proposal template Grant Proposal A structured grant proposal for not-for-profits, researchers and educators: need, plan, budget and outcomes. View template
- Proposal template Financial Funding Proposal A funding request for donors or grant providers, with the budget and the impact it will have. View template
- Proposal template Fundraising Proposal Your mission, goals and funding needs set out for donors, for charities, NGOs and social enterprises. View template
- Proposal template NGO Proposal Objectives, impact goals and an implementation plan, to help a not-for-profit team secure funding. View template
- Agreement template Membership Agreement Terms, fees and benefits for organisations that offer memberships. View template
- Agreement template Partnership Agreement Rights and responsibilities between partners; adapt it into a partner MOU. View template
Which template for which document
Start from the closest one and make it yours. Where there isn't a template, we say so.
Corporate partnerships
Start from the Sponsorship Proposal, then add your tiers as a single choice and your add-on assets as options.
Sponsorship proposalsGalas, fun runs and festivals
The Event Sponsorship Proposal suits packages you bulk-send to local businesses.
Event sponsorshipGrant applications
The Grant Proposal or the Financial Funding Proposal, for a document you export as a PDF.
Grant applicationsAppeals and program funding
The Fundraising Proposal or the NGO Proposal, for a case for support or a program you need funded.
Major-gift proposalsMemberships
The Membership Agreement: fees as a price table, the term with its end date, paid on signing.
Membership renewalsPartner MOUs
There's no MOU template, so build your own, or adapt the Partnership Agreement. There are no donation or volunteer templates either.
Partner MOUs
Already have documents in Word? We'll convert one
Most charities already have a sponsorship deck, a membership form or an MOU they like. Send it to us during the trial and QuoteCloud converts one of them into a template for you, free, on the Essentials, Business and Enterprise plans.
Your team then builds the rest from it, and further conversions and training are available as professional services. Paid plans include a 45-minute training session.
- One free template conversion during the trial
- Your layout, wording and clauses kept
- Extra conversions as a paid add-on
Memorandum of understanding
Volunteer reading partnership
How Paperbark volunteers will run Saturday story-time at Northgate from February 2027, and what each of us looks after.
What we agree
- PaperbarkRecruits, screens and trains the volunteers, and brings the books.
- NorthgateProvides the space, a staff contact on the day and promotion to families.
- MoneyNo money changes hands under this memorandum.
- ReviewWe'll meet after Term 2 to review how it's going. Either partner can end it with 30 days' notice.
Open a template and make it yours
Free for 14 days, no credit card required. Pick a template, add your tiers and stories, and send your first proposal this week.
Template questions
Which not-for-profit templates does QuoteCloud have?
Eight that suit not-for-profits: Sponsorship Proposal, Event Sponsorship Proposal, Grant Proposal, Financial Funding Proposal, Fundraising Proposal, NGO Proposal, Membership Agreement and Partnership Agreement. The not-for-profit category page lists only the Fundraising and NGO proposals, so the others are found under their own names in the template library.
Is there an MOU, donation or volunteer template?
No. There's no memorandum of understanding, donation or volunteer agreement template. For an MOU, build your own or adapt the Partnership Agreement template: keep the roles and terms, add a Forms block for the partner's details (Business plan) and remove the pricing.
Can QuoteCloud convert our existing Word documents?
Yes. During the trial, QuoteCloud converts one of your existing templates for free on the Essentials, Business and Enterprise plans. More conversions are available as a paid professional service, so most organisations start with the document they send most, such as the sponsorship proposal.
Can we add our own logo and colours?
Yes. Upload your logo and style your templates in the editor with your colours, fonts and photos, so every proposal looks like it came from your organisation. Fuller custom branding, such as hiding QuoteCloud's logo in the viewer and emails, depends on your plan.
Can a template hold our tiers and impact stories?
Yes. Save your tiers as a price table with a single-choice group and add-on options, and keep impact stories and terms in the content library to drop into any template (both from the Essentials plan). Lock the parts that mustn't change on the Business plan.
Do templates cost extra?
No. Templates and price tables come with the Essentials plan and up, with no charge per template. Only extra template conversions beyond the free one during the trial are a paid add-on.
More for not-for-profits
Every page of the QuoteCloud not-for-profit microsite.
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Corporate sponsorship & partnership proposalsTiers the partner chooses between, add-on assets they tick, both signers sign and the first payment is made on signing.Explore
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Impact stories & case studies libraryApproved impact stories, program descriptions and case studies saved once and dropped into any proposal.Explore
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QuoteCloud implementation for not-for-profitsYour templates converted, impact stories in the library, approvals set to your delegations and the team trained.Explore
- Grant applications & funding proposalsProject summary, budget schedule, milestones, outcomes and declarations, signed by your board and exported as a PDF for the funder.
- Major-gift & bequest proposalsA personal proposal for a long-time supporter: ideas to talk over, no deadline and no pressure, with replies in the comments.
- Event sponsorship packagesGala, fun run or festival packages bulk-sent to local businesses, each choosing a package and paying on signing.
- Fee-for-service program quotes & service agreementsPrograms you deliver for schools, councils and companies, quoted and agreed in one document their signers sign.
- Membership renewalsAnnual fees as a price table, renewals bulk-sent each year, expiry dates you can filter on, and nothing that renews by itself.
- Volunteer & partner MOUsWho does what, partner details collected in the document and both organisations signing, with no payment involved.
- Board approvals & delegationsProposals over the value your board sets go to the CEO or the chair to approve before they're sent.
- CRM & integrations for not-for-profitsSigned partnerships to your CRM, finance system or spreadsheet through Zapier, Make or the QuoteCloud API.
- FAQAnswers to the questions charities, foundations, clubs and arts organisations ask most.
Start from a template, send it this week
Free for 14 days. No credit card required.