Supply agreements for the year, signed once
The year's pricing, scheduled releases and terms in one agreement, with an expiry date you can't miss.
- 5/5 on G2
- 4.2 on Capterra
- Building QuoteCloud since 2013
Manufacturers use QuoteCloud for blanket and annual supply agreements: the year's pricing, monthly releases shown as repeating charges in the agreement, terms on pricing, releases and invoicing, signatures from both sides, and an expiry date with the Expiring Soon filter. QuoteCloud doesn't bill the releases or renew the agreement.
A sample annual supply agreement from a fictional job shop, Tessmore Engineering, for Quenda Robotics, shown as four sheets behind index tabs: the cover of the 2027 supply agreement for the QR-220 housing and QR-310 bracket; the scheduled monthly releases as repeating charges, $9,050 a month over 12 months; the terms on releases, pricing, invoicing and expiry, running 1 January to 31 December 2027; and both signatures, from procurement and engineering.
The year's supply, in four pages
Tessmore Engineering's 2027 agreement with Quenda Robotics, once the QR-220 went into production. One document from the Manufacturing Services Agreement template, signed once for the year.
-
Tessmore EngineeringAnnual supply agreement TE-SA-2027 Sample · fictional business
Annual supply agreement
2027 supply agreement, QR-220 and QR-310
Pricing for 2027 at the 1,000-piece break, on a schedule of monthly releases, with material held in stock against your forecast.
Cover
Pricing for the year, at the volume break
The agreement opens on what it covers: two part numbers, priced for 2027 at the 1,000-piece break because Quenda committed to the year's volume.
-
Tessmore EngineeringAnnual supply agreement TE-SA-2027 Sample · fictional business
Scheduled releases, per month
Service Release Per month QR-220 sensor housing, 400 pcs at $18.10 Monthly $7,240.00 QR-310 mounting bracket, 250 pcs at $6.40 Monthly $1,600.00 Packing and metro delivery Per release $210.00 - Monthly
- $9,050.00
- Term
- 12 months · $108,600
- J
- F
- M
- A
- M
- J
- J
- A
- S
- O
- N
- D
Releases
Monthly releases as repeating charges
Each release is a repeating charge in the agreement: 400 housings, 250 brackets and the delivery, $9,050 a month. They show what the year looks like; Tessmore invoices each release from its own system.
-
Tessmore EngineeringAnnual supply agreement TE-SA-2027 Sample · fictional business
Agreement terms
Starts1 Jan 2027Expires31 Dec 2027- ReleasesMonthly releases to your schedule; changes inside 4 weeks by agreement.
- PricingHeld for 2027 unless aluminium bar moves more than 8%, by a signed variation.
- InvoicingEach release invoiced on dispatch by Tessmore, 30-day terms.
- ExpiryEnds 31 December 2027. We send a new offer for 2028; nothing renews by itself.
Terms
Releases, pricing, invoicing, expiry
How releases change, when pricing can move (an aluminium price clause, by signed variation), how each release is invoiced and when the agreement ends. Your wording, from your template.
-
Tessmore EngineeringAnnual supply agreement TE-SA-2027 Sample · fictional business
Sign the 2027 agreement
2 of 2 signed
- Marcus OyelaranProcurement SignedWed 9 Dec
- Sofia LindqvistEngineering SignedWed 9 Dec
Agreement summary
- Releases
- $9,050.00 a month + tax
- Term
- 12 months, 1 Jan to 31 Dec 2027
- Expires
- 31 Dec 2027
Certificate of authenticity and audit trail attached
Signed
Both sides sign once
Procurement and engineering each sign with their own signature, and the summary beside it repeats the monthly value, the term and the expiry date.
From 90 days out to 31 December
Supply agreements run out quietly. A plan your commercial manager can follow every year, and the QuoteCloud feature each step uses.
-
90 days
Review the year
Volumes released, scrap, the material price against the clause. Your own numbers, from your own system.
Expiry date on the agreement -
60 days
It shows in Expiring Soon
Filter the documents list to agreements expiring soon, so nothing depends on someone's memory.
Expiring Soon filter Essentials and up -
45 days
Draft the 2028 offer
Start from the same agreement template with next year's prices and release plan.
Templates -
30 days
Send it to both signers
Procurement and engineering get the 2028 agreement with its own expiry date for the offer.
eSignatures, several signers -
31 Dec
2027 ends
The old agreement expires on its date. If the new one isn't signed, nothing carries on by itself.
No automatic renewal
Your team's own process, not something QuoteCloud runs. QuoteCloud shows the expiry dates and the Expiring Soon filter; it doesn't send reminders or renew agreements.
Releases the buyer can plan around, invoiced by you
A blanket order is only useful if both sides can see the shape of the year. Repeating charges set out what ships each month and what it costs, with the 12-month strip underneath.
QuoteCloud doesn't bill the releases or track them against the agreement. Your ERP raises each release and its invoice, as it does today; the signed agreement is what both sides refer back to.
When the price clause is triggered, send a signed variation: a short document, its own signatures, the agreement unchanged.
- Repeating charges with a frequency and a monthly total
- Terms on releases, pricing, invoicing and expiry
- Price changes as a signed variation, not an edit
Repeating price items: Essentials and up
Where the 1,000-piece price came fromScheduled releases, per month
| Service | Release | Per month |
|---|---|---|
| QR-220 sensor housing, 400 pcs at $18.10 | Monthly | $7,240.00 |
| QR-310 mounting bracket, 250 pcs at $6.40 | Monthly | $1,600.00 |
| Packing and metro delivery | Per release | $210.00 |
- Monthly
- $9,050.00
- Term
- 12 months · $108,600
- J
- F
- M
- A
- M
- J
- J
- A
- S
- O
- N
- D
Agreement terms
- ReleasesMonthly releases to your schedule; changes inside 4 weeks by agreement.
- PricingHeld for 2027 unless aluminium bar moves more than 8%, by a signed variation.
- InvoicingEach release invoiced on dispatch by Tessmore, 30-day terms.
- ExpiryEnds 31 December 2027. We send a new offer for 2028; nothing renews by itself.
Put next year's supply agreement in QuoteCloud
Free for 14 days, no credit card required. Send us your current agreement and we'll convert one template during the trial.
Every agreement that ends this quarter, in one list
Each agreement has an expiry date. The Expiring Soon filter on the documents list shows which ones end next, so the 2028 offers go out with time to negotiate.
It's the same filter your estimators use for quotes about to lapse, so one list covers RFQ responses and agreements alike.
- Expiry dates on every agreement and quote
- Expiring Soon on the documents list
- Nothing renews by itself
Expiry dates and Expiring Soon: Essentials and up
3 supply agreements expire in the next 60 days
- 2026 supply agreement, QR-220Quenda Robotics · TE-SA-2026 Expires Thu 31 Decin 41 days Signed
- Bracket set BK-40, annualLarkspur Medical Devices · TE-SA-2611 Expires Thu 31 Decin 41 days Signed
- Guard panels, blanket orderBrindle Foods · TE-SA-2604 Expires Fri 15 Janin 56 days Signed
TE-SA-2027 · sample agreement
A year of releases, signed once
Twelve monthly releases at $9,050 plus tax, set out in one agreement. Tessmore invoices each one on dispatch; the agreement is what both sides signed.
Build your supply agreement template
Once, from the Manufacturing Services Agreement template. Every agreement after that starts from it.
Start from template 9
Open the Manufacturing Services Agreement and add your letterhead.
Write your terms
Releases, pricing and material clauses, invoicing and expiry, in your own words. Lock them on Business.
Add the releases
Each part and its monthly quantity as a repeating charge, with delivery as its own line.
Set the dates
The term's start and end in the terms, and an expiry date on the document for the offer.
Send for signature
Add procurement and engineering as signers. Both sign once, for the year.
Agreement templates to start from
Real QuoteCloud templates. Open one, add your terms and releases, and send.
- Agreement template Manufacturing Services Agreement Specifications, pricing and payment, delivery, quality standards, intellectual property, warranty and termination. View template
- Agreement template Distributor Agreement Terms, responsibilities and territory for manufacturers and wholesalers appointing distributors. View template
- Proposal template Manufacturing Services Proposal Scope of work, manufacturing approach, quality assurance plan, lead times, pricing breakdown and commercial terms. View template
- Work order template Production Work Order Product specifications, production instructions, scheduling, resources and sign-off. View template
Supply agreement questions
Can QuoteCloud hold a blanket or annual supply agreement?
Yes. Put the year's pricing, the scheduled releases as repeating charges and your terms on releases, pricing, invoicing and expiry in one agreement, and both parties sign it online. Start from the Manufacturing Services Agreement template or your own. Price tables with repeating items are on Essentials and above.
Does QuoteCloud invoice each release?
No. The releases are shown in the agreement as repeating charges so both sides can see the year, but QuoteCloud doesn't bill them or track deliveries against the agreement. Your ERP or accounting system raises each release and its invoice, as it does now.
Will the agreement renew automatically?
No. Each agreement has an expiry date and nothing renews by itself. The Expiring Soon filter on the documents list shows which agreements end soon, so your team can send next year's offer in time. QuoteCloud doesn't send renewal reminders.
How do we change prices during the year?
Write the rule into your terms, such as a material price clause, and when it applies send a short variation as its own document for both sides to sign. QuoteCloud doesn't adjust prices from metal indices or any other source; the figures are yours.
Can both procurement and engineering sign the agreement?
Yes. Add each as a signer and each signs with their own legally binding signature, in no fixed order, and the agreement shows who has signed and who is still to sign. The signed agreement carries a certificate of authenticity and an audit trail. eSignatures are included on every plan, including Free.
More for manufacturers
Every page of the QuoteCloud manufacturing microsite.
-
PO acceptance, two signers & tooling depositsThe buyer's PO number in the accepted quote, engineering and procurement both signing, and the tooling paid on signing.Explore
-
Distributor & reseller quotesConfigured product quotes for distributors, reseller price offers bulk-sent from one template, and dealer terms in the agreement.Explore
-
Manufacturing templatesReal QuoteCloud templates for manufacturing proposals, services agreements, work orders, QA plans and price quotes.Explore
- RFQ responses & part quotesAnswer the RFQ part by part: material and finish, quantity, unit price, lead time, freight terms and an expiry date on the quote.
- Quantity breaks, tooling & NREPrice breaks shown as a table or as alternative rows the buyer picks, with tooling, fixtures and programming as one-off lines.
- Configured product & equipment quotesMachines and equipment with options and add-ons as optional items, spares the buyer sets the quantity of, and a build schedule.
- Drawings, specifications & marked-up imagesThe customer's drawing attached as a PDF or placed as an image and marked up, with your assumptions and exceptions beside it.
- Discount approvals & hidden marginsQuotes over a discount or a total value go to a manager first, and cost and margin stay in your team's view only.
- Price book, SKUs & CSV importParts, materials, finishes and services in one product catalogue with SKUs, costs and margins, loaded from a CSV export.
- ERP, MRP, CRM & accounting connectionsAccepted quotes to your ERP or MRP through Zapier, Make or the API, your CRM and your accounting software.
- QuoteCloud implementation for manufacturersYour price book imported, RFQ and agreement templates converted, approvals and payments set up, estimators trained.
- FAQAnswers to the questions job shops, equipment builders, packaging and print firms, co-packers and distributors ask most.
Next year's supply, agreed before December
Free for 14 days. No credit card required.