Your parts price book and labour rates, in every quote
Parts, service kits and labour rates in one product catalogue, imported from a CSV, with costs and margins kept from customers.
- 5/5 on G2
- 4.2 on Capterra
- Building QuoteCloud since 2013
QuoteCloud's product catalogue holds a workshop's parts, service kits and labour rates with SKU, category, price, cost and margin. Import and update it from a CSV with column mapping, keep items Active, Draft or Inactive, and pick lines into quotes. The prices are your own: QuoteCloud doesn't connect to supplier parts catalogues or look up parts by VIN.
A fictional workshop's product catalogue in QuoteCloud, after a CSV import that updated 412 items: workshop labour at $160 an hour and auto-electrical labour at $175, synthetic oil per litre, an oil filter, a front pad and rotor kit at $389, an all-terrain tyre at $329, a dual-battery system kit as a draft and a superseded brake kit marked inactive, each with its cost and margin.
Picked from the price book, not typed in
Every line in Nadia's service quote comes from the workshop's catalogue: labour by the hour at the workshop rate, oil by the litre, filters and plugs each, and each repair as a job with its parts and labour in the note.
The advisor picks the item and sets the quantity; the price, the description and the cost come with it. The customer sees the price and the total, never the cost or the margin.
- Labour per hour, parts per unit, kits per job
- Separate groups for labour and parts, with subtotals
- Optional rows for the work the customer chooses
- Cost and margin kept from the customer
Price tables and product catalogue: Essentials and up
Scheduled service & repair quotesYour quote
| Item | Qty | Rate | Amount |
|---|---|---|---|
| 90,000 km scheduled service · labour | $400 | ||
Scheduled serviceTo the 90,000 km schedule, includes the multi-point inspection
|
2.5 h | $160 | $400.00 |
| 90,000 km scheduled service · parts | $351 | ||
Engine oil, full syntheticTo the oil specification for your engine
|
5 L | $18 | $90.00 |
Oil filterFrom our price book
|
1 ea | $26 | $26.00 |
Air filter
|
1 ea | $48 | $48.00 |
Cabin filter
|
1 ea | $39 | $39.00 |
Spark plugsDue at 90,000 km
|
4 ea | $29 | $116.00 |
Brake fluidFlush and replace
|
1 L | $32 | $32.00 |
| Urgent · fix before driving far Tick to add | |||
| 1 job | $629 | $629.00 | |
| 1 job | $478 | $478.00 | |
| Recommended · within a month Tick to add | |||
| 1 job | $128 | $128.00 | |
| 1 job | $182 | $182.00 | |
| 1 pair | $58 | $58.00 | |
| Can wait · check next service Tick to add | |||
| 1 job | $188 | $188.00 | |
| 1 job | $184 | $184.00 | |
- Subtotal
- $1,986.00
- Tax (10%)
- $198.60
- Total
- $2,184.60
- Plus, monthly
- $0.00/mo
- Deposit for parts, paid on signing (30%)
- $655.38
What a workshop keeps in its price book
Confirmed product catalogue features, set up the way a service desk quotes.
Labour rates by work type
Workshop, auto-electrical, fit-out or diagnostic labour as separate items, each with its own hourly rate and cost.
Service kits
A brake kit or a 90,000 km parts kit as one item priced per kit, so the same job is always quoted the same way.
SKUs and categories
Your own codes and categories such as labour, service parts, brakes, tyres and fit-out, with filters to find them fast.
Cost and margin
Each item's cost and margin for your team only. Hide cost columns from the customer in every quote.
Active, Draft, Inactive
Keep a new kit as a draft until it.s ready, and mark a superseded part inactive when its replacement arrives.
Who can change prices
Role permissions decide who edits the catalogue and who only picks from it.
Where typed prices cost a workshop money
What changes when every advisor quotes from one price book.
Load your price book during the free trial
Free for 14 days, no credit card required. Bring a CSV of your parts and labour rates and import it on the first day.
Big discounts wait for the workshop manager
Set a rule once: any quote with a discount over 10% goes to the workshop manager before it can be sent. When Sam adds a 15% loyalty discount, the quote goes In Review and Luke approves or declines it.
Rules can also trigger on the total value, so a large fit-out or fleet agreement gets a second look before the customer sees it.
- Triggers on discount % or total value
- Approvers named per rule
- The quote can't be sent until it's approved
Approval workflow: Business and up
Approval workflow in QuoteCloudDocument workflow
In ReviewTriggered when Discount greater than 10%
- Luke FerreiraWorkshop managerWaiting
Must be approved before it can be sent.
- Loyalty discount of 15% added by Sam Delaney
- Approval request sent to Luke Ferreira
Approval workflow · Business plan
Load your price book from a CSV
How a workshop gets its parts and labour rates into QuoteCloud, then keeps them current.
Export
Export your parts list from your workshop system, or use your supplier's price file, as a CSV.
Add labour
Add a row per labour type with its hourly rate and cost, and a row per service kit.
Map the columns
Import the CSV and map each column to SKU, name, category, price and cost; QuoteCloud checks the file.
Tidy up
Mark superseded parts inactive and keep new kits as drafts until they're ready.
Update monthly
Import the new file when prices change, so every advisor quotes the same new prices.
Price book questions
Can QuoteCloud hold our parts and labour rates?
Yes. The product catalogue holds each part, service kit and labour rate with a SKU, category, price, cost and margin. Advisors pick items into a quote's price table and the price and description come with them. The product catalogue is on Essentials and above.
Can we import our price book from a CSV?
Yes. Import a CSV file and map each column to a catalogue field such as SKU, name, category, price and cost; QuoteCloud validates the file before it imports. Re-import a new file when your prices change, so the whole catalogue is updated in one go instead of item by item.
Does QuoteCloud connect to supplier parts catalogues?
No. QuoteCloud doesn't look up supplier parts, live prices, stock levels or fitment by VIN, and it doesn't create purchase orders. The prices in your quotes are the ones you load into your own catalogue, for example from a supplier's price file you export.
Can customers see our cost price and margin?
No. Each item's cost and margin are for your team only. In a quote's price table the cost columns can be hidden from the customer, who sees the item, the quantity, the price and the totals with tax, but never what the part cost you or the margin you make on it.
Can we stop advisors giving big discounts?
On the Business plan, the approval workflow can hold any quote with a discount above a percentage you set, or above a total value, until a named approver approves it; until then it can't be sent. Role permissions also control who can edit the catalogue's prices and who can only pick from it.
Can the catalogue be updated from another system?
Yes, in two ways: through a CSV import with column mapping, or through Zapier, whose QuoteCloud app includes actions to create, find and list products. There is no native integration with a workshop management system or a parts supplier, so the prices are always the ones your team loads.
More for automotive businesses
Every page of the QuoteCloud automotive microsite.
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Scheduled service & repair quotesThe scheduled service and every repair split into parts and labour, from your own price book, with an expiry date on the quote.Explore
-
QuoteCloud implementation for workshopsYour parts and labour price book loaded, quote templates converted, deposits set up and the service team trained.Explore
-
Workshop system, DMS & accounting integrationsApproved quotes to your workshop management system or DMS through Zapier or the API, and to Xero or QuickBooks.Explore
- Vehicle inspections, photos & findingsPhotos and marked-up images of each finding, rated urgent, recommended or can wait, in the quote the customer reads.
- Smash repair & assessor quotesPanel, paint and parts itemised with damage photos, ready to send to the owner or an assessor and signed as the authority to repair.
- Tyre & wheel quotesThree tyre options side by side, fitting, balancing and alignment as lines, and a deposit to hold the stock.
- 4WD, caravan & auto-electrical fit-outsGood, better and best fit-out packages, add-ons the customer ticks, a staged fitting plan and a deposit for parts.
- Detailing & paint protection quotesDetailing and coating packages with before-and-after photos, the care terms and a deposit to book the car in.
- Approval to proceed & parts depositsThe customer ticks what they want done, signs from their phone or at the counter, and pays a deposit for parts on larger jobs.
- Fleet maintenance agreementsPer-vehicle service plans shown as repeating charges, the vehicle list, terms and an expiry date the fleet manager signs.
- Service offers sent in bulkOne pre-summer or pre-trip service offer, personalised and bulk-sent to your customer list, then tracked as each one is opened and accepted.
- Automotive templatesReal QuoteCloud templates for car service and repair quotes, fleet servicing proposals and car sale agreements.
- FAQAnswers to the questions workshops, smash repairers, tyre shops, fit-out specialists and fleet providers ask most.
One price book behind every quote
Free for 14 days. No credit card required.