Vehicle inspections with photos, rated and priced in one quote
Each finding photographed, marked up and rated by your technician, then priced as an item the customer can tick.
- 5/5 on G2
- 4.2 on Capterra
- Building QuoteCloud since 2013
With QuoteCloud a workshop puts its multi-point inspection inside the quote: photos of each finding, a marked-up image of the worst one, the technician's urgent, recommended and can-wait ratings, and each finding priced as an optional row. The customer sees why, ticks what to do and signs.
A technician's photo of a front brake from a fictional workshop, Kettlebrook Auto Service, under a magnifier that settles on three spots in turn: the pad at 3 mm and the scored rotor, both rated urgent, and the caliper with no leaks, checked OK. In front, finding 1 as the customer reads it in the quote: front brake pads and rotors, rated urgent by the technician, pads at 3 mm and rotors scored below the minimum, an optional row ticked by the workshop at $629.00.
From the technician's rating to the groups in the quote
Seven findings from Nadia's 90,000 km inspection. Move any of them to another group, or leave one out, and see the quote she'll get.
Inspection · 2019 mid-size SUV, KTB·482 · Hamish Boyd
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1
Front brake pads & rotorsPads at 3 mm, rotors scored below the minimum Technician's rating: Urgent
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2
Rear tyres (pair)Inner edges worn to 1.4 mm Technician's rating: Urgent
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3
Wheel alignmentUneven wear across the rears Technician's rating: Recommended
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4
Coolant flush & refillCoolant tests weak on protection Technician's rating: Recommended
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5 Wiper blades (pair)Streaking across the driver's side Technician's rating: Recommended
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6
Drive beltLight cracking, still serviceable Technician's rating: Can wait
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7 Headlight lens restorationBoth lenses cloudy Technician's rating: Can wait
Scheduled service · parts & labour$751.00
Urgent · fix before driving far 2
Ticked by the workshop as defaults
- 1Front brake pads & rotors$629.00
- 2Rear tyres (pair)$478.00
Nothing in this group
Recommended · within a month 3
Optional rows for the customer to tick
- 3Wheel alignment$128.00
- 4Coolant flush & refill$182.00
- 5Wiper blades (pair)$58.00
Nothing in this group
Can wait · check next service 2
Optional rows for the customer to tick
- 6Drive belt$188.00
- 7Headlight lens restoration$184.00
Nothing in this group
- Total as sent, inc tax
- $2,043.80
- If every item is ticked
- $2,857.80
- Left out of the quote
- 0
A demo with a fictional workshop. The ratings are your technician's and the grouping is your service advisor's: QuoteCloud doesn't rate, diagnose or read data from the car. In QuoteCloud each group is a section of optional rows in your quote template, and rows can be ticked as defaults before you send. Price tables: Essentials and up.
Photos where the customer can't see the problem
A worn pad is out of sight and a cracked belt is under the bonnet. The findings block puts every item under the technician's rating with a thumbnail of the photo taken on the hoist, so 'urgent' comes with a reason.
Upload the photos into image or gallery blocks in the quote; number them to match the findings and the price lines. Items checked and found OK go in too, so the customer sees what was looked at, not just what costs money.
- Findings grouped by your technician's rating
- Photos numbered to match the price lines
- Checked-OK items shown as well
Image and gallery blocks: Starter and up
Inspection findings Multi-point inspection by Hamish Boyd, Thu 22 Oct
- 2 urgent
- 3 recommended
- 2 can wait
- 3 checked, ok
Urgent
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Front brake pads & rotorsPads at 3 mm, rotors scored below the minimum
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Rear tyresInner edges worn to 1.4 mm
Recommended
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Wheel alignmentUneven wear across the rears
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CoolantTests weak on protection
- Wiper bladesStreaking across the driver's side
Can wait
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Drive beltLight cracking, still serviceable
- Headlight lensesBoth lenses cloudy
Checked, OK
- BatteryTested good
- Suspension & steeringNo play found
- Lights & hornAll working
Ratings are the technician's. Photos taken on the inspection and placed in the quote.
Photos from the inspection
1 · Front brakes 2 · Rear tyre, inner edge 6 · Drive belt
What to photograph on an inspection
Set the photo list once in your inspection template and every technician takes the same shots. Photos are taken on your own phone or tablet and uploaded into the quote.
The measurement
The pad against a gauge, the tread depth on the edge that's worn: a number the customer can see.
The wear pattern
An inner-edge tyre photo explains the alignment line without a word from the advisor.
Leaks and cracks
Close up, then a wider shot so the customer knows where on the car it is.
One marked up
The worst finding circled with the image editor: crop, arrow, text, highlight.
What's OK
The battery test or the brake fluid reading that passed. Good news builds trust in the bad news.
The same block every time
One inspection block in every service template, so every customer reads findings the same way.
Automotive templates
Put your next inspection inside the quote
Free for 14 days, no credit card required. Send us your inspection sheet and we'll convert one template for you during the trial.
Sample quote · KA-24817
The brake pad, circled. The yes, in writing.
Hamish marked up the front brake in QuoteCloud's image editor. Nadia read it on her phone, ticked the alignment as well, and signed.
Front left brake, marked up on the inspection
- Pad at 3 mm
- Rotor scored
From the hoist to the customer's phone
The inspection workflow once your inspection block is part of every service template.
Inspect
The technician works through the template's checklist and photographs each finding.
Rate
Each finding gets the technician's rating: urgent, recommended, can wait or OK.
Upload & mark up
Photos go into the quote's image blocks; circle the worst one in the image editor.
Price
Each finding becomes an optional row from your price book, urgent ones ticked.
Send
The customer reads the findings, ticks the work and signs.
Inspection questions
Can we add inspection photos to a quote?
Yes. Image and gallery blocks put the technician's photos in the quote next to the findings and the price lines. The built-in image editor crops, rotates and adds text, shapes, arrows, highlights and freehand marks, so the worn part is circled. Image blocks and the editor are on the Starter plan and above.
Does QuoteCloud rate the findings or diagnose faults?
No. The ratings are your technician's: urgent, recommended, can wait or checked OK. QuoteCloud doesn't diagnose, rate findings automatically or read data from the car's computer. It presents the findings, photos and prices your team puts in the quote.
Is there an app for taking inspection photos?
QuoteCloud runs in the browser on a phone, tablet or computer; there's no separate inspection or photo-capture app. Technicians take photos with their own device and upload them into the quote's image blocks, or the advisor adds them from the workshop computer.
How does the customer choose which findings to fix?
Each finding is an optional row in a group such as urgent, recommended or can wait. You can tick the urgent rows as defaults; the customer ticks or unticks the rest and the total and deposit update as they do. They then sign, and the signed document records what was approved.
Can items checked and found OK be shown too?
Yes. The findings block in the sample shows a 'Checked, OK' group for the battery, steering and lights. They carry no price, so they sit in the inspection section rather than the price table. Showing what passed helps the customer trust what didn't.
More for automotive businesses
Every page of the QuoteCloud automotive microsite.
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Scheduled service & repair quotesThe scheduled service and every repair split into parts and labour, from your own price book, with an expiry date on the quote.Explore
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Approval to proceed & parts depositsThe customer ticks what they want done, signs from their phone or at the counter, and pays a deposit for parts on larger jobs.Explore
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Smash repair & assessor quotesPanel, paint and parts itemised with damage photos, ready to send to the owner or an assessor and signed as the authority to repair.Explore
- Tyre & wheel quotesThree tyre options side by side, fitting, balancing and alignment as lines, and a deposit to hold the stock.
- 4WD, caravan & auto-electrical fit-outsGood, better and best fit-out packages, add-ons the customer ticks, a staged fitting plan and a deposit for parts.
- Detailing & paint protection quotesDetailing and coating packages with before-and-after photos, the care terms and a deposit to book the car in.
- Fleet maintenance agreementsPer-vehicle service plans shown as repeating charges, the vehicle list, terms and an expiry date the fleet manager signs.
- Service offers sent in bulkOne pre-summer or pre-trip service offer, personalised and bulk-sent to your customer list, then tracked as each one is opened and accepted.
- Parts price book & labour ratesYour parts, kits and labour rates in one product catalogue, with costs and margins your customers never see.
- Workshop system, DMS & accounting integrationsApproved quotes to your workshop management system or DMS through Zapier or the API, and to Xero or QuickBooks.
- Automotive templatesReal QuoteCloud templates for car service and repair quotes, fleet servicing proposals and car sale agreements.
- QuoteCloud implementation for workshopsYour parts and labour price book loaded, quote templates converted, deposits set up and the service team trained.
- FAQAnswers to the questions workshops, smash repairers, tyre shops, fit-out specialists and fleet providers ask most.
Your next inspection, ticked and signed from a phone
Free for 14 days. No credit card required.