Automotive quote templates, ready to make your own
Car service and repair quotes, fleet servicing proposals and car sale agreements from the QuoteCloud template library.
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QuoteCloud's template library has a Car Service & Repair Quote, a Fleet Servicing Proposal and a Car Sale Agreement for automotive businesses, a Car Wash Business Plan, and general estimates to start other quotes from. Your workshop then builds its own quote templates per job type; during the trial QuoteCloud converts one of your existing templates for free.
Three sample documents from a fictional workshop, Kettlebrook Auto Service, fanned out and taking turns at the front: Nadia Haddad's 90,000 km service and inspection quote, the Bluewren Plumbing fleet maintenance agreement and a pre-trip caravan service estimate for Ron & Beryl Mackie.
Every automotive template in the QuoteCloud library
Three automotive templates for customer documents, two general estimates that make a good start for tyre, detailing or caravan quotes, and a car wash business plan, which is a plan for your own business rather than something you send a customer.
- Quote template Car Service & Repair Quote Customer concerns, inspection findings, recommended repairs and itemised costs, with photo evidence and eSign approval. View template
- Proposal template Fleet Servicing Proposal Plan tiers, maintenance schedules, per-vehicle detail and e-sign acceptance for workshops servicing business fleets. View template
- Agreement template Car Sale Agreement Vehicle details, purchase price, payment terms and transfer of ownership between seller and buyer. View template
- Estimate template Simple Business Estimate An editable estimate with pricing, tax, assumptions, terms and client acceptance: a plain start for any job. View template
- Estimate template Modern Business Estimate A clean estimate layout for services, costs and timelines, ready for your own parts and labour lines. View template
- Business plan template Car Wash Business Plan Services, pricing, marketing and financial projections for a car wash or detailing business planning to grow. View template
From a library template to your own
How a workshop might adapt each template, shown in sample documents from a fictional workshop. The template is the start; the quote templates your team sends every day are your own.
Inspection findings Multi-point inspection by Hamish Boyd, Thu 22 Oct
- 2 urgent
- 3 recommended
- 2 can wait
- 3 checked, ok
Urgent
-
Front brake pads & rotorsPads at 3 mm, rotors scored below the minimum
-
Rear tyresInner edges worn to 1.4 mm
Recommended
-
Wheel alignmentUneven wear across the rears
-
CoolantTests weak on protection
- Wiper bladesStreaking across the driver's side
Can wait
-
Drive beltLight cracking, still serviceable
- Headlight lensesBoth lenses cloudy
Checked, OK
- BatteryTested good
- Suspension & steeringNo play found
- Lights & hornAll working
Ratings are the technician's. Photos taken on the inspection and placed in the quote.
Your quote
| Item | Qty | Rate | Amount |
|---|---|---|---|
| 90,000 km scheduled service · labour | $400 | ||
Scheduled serviceTo the 90,000 km schedule, includes the multi-point inspection
|
2.5 h | $160 | $400.00 |
| 90,000 km scheduled service · parts | $351 | ||
Engine oil, full syntheticTo the oil specification for your engine
|
5 L | $18 | $90.00 |
Oil filterFrom our price book
|
1 ea | $26 | $26.00 |
Air filter
|
1 ea | $48 | $48.00 |
Cabin filter
|
1 ea | $39 | $39.00 |
Spark plugsDue at 90,000 km
|
4 ea | $29 | $116.00 |
Brake fluidFlush and replace
|
1 L | $32 | $32.00 |
| Urgent · fix before driving far Tick to add | |||
| 1 job | $629 | $629.00 | |
| 1 job | $478 | $478.00 | |
| Recommended · within a month Tick to add | |||
| 1 job | $128 | $128.00 | |
| 1 job | $182 | $182.00 | |
| 1 pair | $58 | $58.00 | |
| Can wait · check next service Tick to add | |||
| 1 job | $188 | $188.00 | |
| 1 job | $184 | $184.00 | |
- Subtotal
- $1,986.00
- Tax (10%)
- $198.60
- Total
- $2,184.60
- Plus, monthly
- $0.00/mo
- Deposit for parts, paid on signing (30%)
- $655.38
The Car Service & Repair Quote, made yours
It starts with customer concerns, inspection findings and itemised costs. Add your technician's urgent, recommended and can-wait groups, your price book lines and a parts deposit, and it becomes your everyday service quote.
- Findings grouped by rating
- Parts and labour from your catalogue
- Optional rows the customer ticks
Per-vehicle service plans
| Service | Vehicles | Per month |
|---|---|---|
| Van service plan × 14 ($89 each) | 14 vans | $1,246.00 |
| Pickup service plan × 3 ($109 each) | 3 pickups | $327.00 |
| Priority breakdown call-out cover | Whole fleet | $120.00 |
- Monthly
- $1,693.00
- Term
- 24 months · $40,632
- N
- D
- J
- F
- M
- A
- M
- J
- J
- A
- S
- O
Agreement terms
- ServicesEach vehicle serviced to its maker's schedule; we contact your office to arrange each booking.
- RepairsQuoted to you first at the labour rate in this agreement, and only started once approved.
- ChargesThe monthly charges above, invoiced by Kettlebrook at the start of each month.
- Changes to the fleetVehicles added or removed by a signed variation to this agreement.
- ExpiryThis agreement ends on 31 Oct 2028. We'll send you a new agreement to review before then.
The Fleet Servicing Proposal, as your agreement
Plan tiers, per-vehicle detail and acceptance are already there. Put each vehicle class on a repeating charge, lock your terms and add an expiry date.
- Repeating charges per vehicle class
- Terms with a start and an expiry
- Shown in the agreement; you invoice
Content locking: Business
Fleet maintenance agreements
Caravan service quote
Pre-trip caravan service
Everything we'll check before your trip north, plus the extras we'd suggest for a long run on corrugated roads.
Your quote
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Caravan service · labour | $480 | ||
Pre-trip service & safety checkBrakes, bearings, coupling, gas compliance check, lights
|
3 h | $160 | $480.00 |
| Caravan service · parts | $186 | ||
Service partsGrease, seals, split pins, globes
|
1 lot | $186 | $186.00 |
| Recommended for your trip Tick to add | |||
| 1 job | $240 | $240.00 | |
| 1 job | $310 | $310.00 | |
| 1 job | $120 | $120.00 | |
- Subtotal
- $1,026.00
- Tax (10%)
- $102.60
- Total
- $1,128.60
- Plus, monthly
- $0.00/mo
A caravan quote from the Simple Business Estimate
A plain estimate with tax, assumptions and acceptance, turned into a pre-trip caravan service: labour and parts groups, then the extras a long trip needs as optional rows.
- Labour and parts groups
- Trip extras to tick
- Your cover photo and intro
Choose your tyres
Your tyre quote
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Your tyres | |||
All-terrainThe set you choose above, fitted
|
1 set | $1,316 | $1,316.00 |
| Fitting | $136 | ||
Balance & new valvePer wheel
|
4 ea | $28 | $112.00 |
Old tyre disposalPer tyre
|
4 ea | $6 | $24.00 |
| Add-ons Tick to add | |||
| 1 job | $129 | $129.00 | |
| 1 job | $40 | $40.00 | |
- Subtotal
- $1,581.00
- Tax (10%)
- $158.10
- Total
- $1,739.10
- Plus, monthly
- $0.00/mo
- Deposit to hold the stock (20%)
- $347.82
A tyre quote from the Modern Business Estimate
A clean estimate layout, rebuilt around three tyre options as a single choice, with fitting, balancing and alignment as lines and a deposit to hold the stock.
- Good, better, best as one choice
- Fitting lines per wheel
- A deposit on signing
Price tables and payments: Essentials and up
Tyre & wheel quotesYour workshop's own template set
Most workshops end up with one template per kind of job, each built by their own team in the QuoteCloud editor.
Service & repair
The scheduled service and the findings, in parts and labour.
Inspection
Rated findings with photos, for pre-purchase and condition checks.
Smash repair
Panel, paint and parts with damage photos and an authority to repair.
Tyres & wheels
Three options side by side and fitting lines.
Fit-outs
Packages, extras and a staged fitting plan.
Detailing
Coating levels and before-and-after photos.
Fleet agreement
Per-vehicle plans, terms and an expiry date.
Seasonal offer
One offer bulk-sent to the customers it suits.
Have your current quote converted for free
Start a 14-day trial of Essentials or Business, no credit card required, and send us the quote you use today. We'll convert one template during the trial.
Content library
Write your terms once, use them in every template
Save your warranty wording, the inspection rating key and your workshop terms as content library blocks, then drop them into each template. On Business, lock them so nobody edits the wording.
Content library in QuoteCloudMake a template your own
How a workshop turns a library template into the quote its team sends every day.
Open it
Pick the closest template from the library and copy it into your account.
Brand it
Add your logo, colours, cover photo and the intro your advisors would write.
Price it
Replace the sample rows with groups and lines from your price book.
Set the rules
Tick default items, set the deposit and the expiry, and lock your terms (Business).
Share it
Save it as a team template so every advisor starts from the same quote.
Template questions
Does QuoteCloud have automotive quote templates?
Yes. The template library includes a Car Service & Repair Quote, a Fleet Servicing Proposal and a Car Sale Agreement, plus a Car Wash Business Plan for planning your own business. The Simple and Modern Business Estimate templates are good starting points for tyre, detailing or caravan quotes.
Is there a template for every kind of automotive job?
No. The library has a few automotive templates; most workshops build their own quote templates for each kind of job, such as servicing, smash repair, tyres, fit-outs, detailing and fleet agreements, starting from a library template or from their current quote.
Will QuoteCloud convert our existing quote template?
Yes. During the free trial of Essentials, Business or Enterprise, QuoteCloud converts one of your existing quote templates for free, so your current layout and wording carry over. Paid plans also include a 45-minute training session, and onboarding and professional services are available for larger set-ups and dealer groups.
Can we reuse our terms and warranty wording in every template?
Yes. Save blocks such as your workshop terms, warranty wording or the inspection rating key in the content library, then add them to each template or quote in a couple of clicks. On the Business plan, content locking stops advisors editing the wording of locked blocks in the documents they send.
What is the Car Wash Business Plan template for?
It's a business plan template, covering services, pricing, marketing and financial projections for a car wash or detailing business that plans to grow. Use it for your own planning, or to share with a lender or partner; it isn't a quote or agreement you would send to a customer.
More for automotive businesses
Every page of the QuoteCloud automotive microsite.
-
Scheduled service & repair quotesThe scheduled service and every repair split into parts and labour, from your own price book, with an expiry date on the quote.Explore
-
Fleet maintenance agreementsPer-vehicle service plans shown as repeating charges, the vehicle list, terms and an expiry date the fleet manager signs.Explore
-
QuoteCloud implementation for workshopsYour parts and labour price book loaded, quote templates converted, deposits set up and the service team trained.Explore
- Vehicle inspections, photos & findingsPhotos and marked-up images of each finding, rated urgent, recommended or can wait, in the quote the customer reads.
- Smash repair & assessor quotesPanel, paint and parts itemised with damage photos, ready to send to the owner or an assessor and signed as the authority to repair.
- Tyre & wheel quotesThree tyre options side by side, fitting, balancing and alignment as lines, and a deposit to hold the stock.
- 4WD, caravan & auto-electrical fit-outsGood, better and best fit-out packages, add-ons the customer ticks, a staged fitting plan and a deposit for parts.
- Detailing & paint protection quotesDetailing and coating packages with before-and-after photos, the care terms and a deposit to book the car in.
- Approval to proceed & parts depositsThe customer ticks what they want done, signs from their phone or at the counter, and pays a deposit for parts on larger jobs.
- Service offers sent in bulkOne pre-summer or pre-trip service offer, personalised and bulk-sent to your customer list, then tracked as each one is opened and accepted.
- Parts price book & labour ratesYour parts, kits and labour rates in one product catalogue, with costs and margins your customers never see.
- Workshop system, DMS & accounting integrationsApproved quotes to your workshop management system or DMS through Zapier or the API, and to Xero or QuickBooks.
- FAQAnswers to the questions workshops, smash repairers, tyre shops, fit-out specialists and fleet providers ask most.
Start from a template, finish with your own
Free for 14 days. No credit card required.